2023 Fiscal Year-End Deadlines
Fiscal Year-End Deadlines
Procurement Deadlines
***The deadline for submitting regular FY23 purchase requisitions has passed. Any FY23 requisitions submitted to Procurement after 5/15/2023 will be processed under FY24 funds. FY23 catalog orders can be processed until 6/28/2023. Please see notes below.
Procurement Items |
Fiscal Year Funding |
Submit by |
Completed In |
Contact Person |
Furniture, excluding office chairs |
2023 |
02/02/2023 |
BP Logix |
LonsdoJM@uwec.edu |
Technology - Software |
2023 |
04/14/2023 |
BP Logix |
LTSConsulting@uwec.edu |
Technology - Hardware |
2023 |
04/28/2023 |
BP Logix |
LTSConsulting@uwec.edu |
Purchase Requisitions
|
2023 |
05/15/2023 |
ShopUW+ |
Purchasing@uwec.edu |
Purchase Requisitions - Standing Orders
|
2024 |
05/31/2023 |
ShopUW+ |
Purchasing@uwec.edu |
Catalog Purchases
|
2023 |
06/28/2023 |
ShopUW+ |
Purchasing@uwec.edu |
Catalog Purchases
|
2024 |
06/29/2024 |
ShopUW+ |
Purchasing@uwec.edu |
P/PT Card Purchases |
2023 |
Transactions posted to US Bank account by 06/23/2023 |
N/A |
Purchasing@uwec.edu |
P/PT Card Purchases |
2024 |
Transactions posted to US Bank account beginning 06/24/2023 |
N/A |
Purchasing@uwec.edu |
Accounts Payable Deadlines
Accounts Payable Items |
Fiscal Year Funding |
Submit by |
Completed In |
Contact Person |
Direct Pay Requests
|
2023 |
06/16/2023 |
ShopUW+ |
Sheri Kuberra |
Payments to Individuals (PIRs)
|
2023 |
06/16/2023 |
ShopUW+ |
Margie Thornton |
Invoices against General Purchase Orders
|
2023 |
06/16/2023 |
ShopUW+ |
Margie Thornton |
Invoices against Standing Purchase Orders |
2023 |
06/16/2023 |
ShopUW+ |
Margie Thornton |
Standing (BPO) Purchase Orders FY23 – CLOSING |
2023 |
06/15/2023 |
AP |
Margie Thornton |
General Purchase Orders FY23
|
2023 |
06/15/2023 |
AP |
Margie Thornton |
University Accounting Deadlines
University Accounting |
Fiscal Year Funding |
Submit by |
Completed In |
Contact Person |
Chargebacks |
2023 |
06/16/2023 |
Kiana Killinger |
|
Deposits |
2023 |
06/29/2023 |
Cashier’s |
Jackie Kriesel |
Expense Transfers – in CTT; must be submitted and fully approved |
2023 |
06/26/2023 |
CTT |
Jackie Kriesel |
Revenue Transfers |
2023 |
06/16/2023 |
BP Logix |
Kiana Killinger |
Budget Transfers |
2023 |
06/16/2023 |
BP Logix |
Tracy Drier |
Direct Retros/Cost Distribution/Salary Transfers |
2023 |
06/26/2023 |
HR |
TBD |
Travel Deadlines
Travel Items |
Fiscal Year Funding |
Submit by |
Completed In |
Contact Person |
Expense reports for student employees graduating this semester Must be fully approved by 05/15/2023 to allow adequate time for the ACH payment to be directed deposited. |
2023 |
05/15/2023 |
SFS |
SEUFERSR@uwec.edu |
Expense reports for other travelers This allows adequate time for the expense report audit process, which may require resubmission and reapproval. |
2023 |
05/26/2023 |
SFS |
SEUFERSR@uwec.edu |
Travel Expense Reports (TER) Must be fully approved by 6:30 pm to be included in FY23. |
2023 |
06/29/2023 |
SFS |
SEUFERSR@uwec.edu |
TERs must be fully approved by 6:30 pm 06/29/2023 to be included in FY23.