2023 Fiscal Year-End Deadlines

Fiscal Year-End Deadlines

Procurement Deadlines

Procurement Items	Fiscal Year Funding	Submit by	Completed In	Contact Person
Furniture, excluding office chairs	2023	February 2, 2023	BP Logix	LonsdoJM@uwec.edu
Technology - Software	2023	April 14, 2023	BP Logix	LTSConsulting@uwec.edu
Technology - Hardware	2023	April 28, 2023	BP Logix	LTSConsulting@uwec.edu
Purchase Requisitions Must be through all approvals + in Procurement's queue	2023	[TBD]	ShopUW+	Purchasing@uwec.edu
Purchase Requisitions Purchase Order date of July 2, 2023	2024	[TBD]	ShopUW+	Purchasing@uwec.edu
Catalog Purchases	2023	[TBD]	ShopUW+	Purchasing@uwec.edu
P/PT Card Purchases	2023	Transactions posted to US Bank account by June 23, 2023	N/A	Purchasing@uwec.edu
P/PT Card Purchases	2024	Transactions posted to US Bank account beginning June 24, 2023	N/A	Purchasing@uwec.edu

Accounts Payable Deadlines

Accounts Payable Items	Fiscal Year Funding	Submit by	Completed In	Contact Person
Direct Pay Requests Must be through all approvals + in AP queue	2023	[TBD]	ShopUW+	Sheri Kuberra
Payments to Individuals (PIRs) Service date must have passed if PIR is to be paid with FY23 funds Through all approvals In AP queue	2023	[TBD]	ShopUW+	Margie Thornton
Invoices against General Purchase Orders Receipts must be entered	2023	[TBD]	ShopUW+	Margie Thornton
Invoices against Standing Purchase Orders	2023	[TBD]	ShopUW+	Margie Thornton
Standing (BPO) Purchase Orders FY23 – CLOSING	2023	[TBD]	AP	Margie Thornton
General Purchase Orders FY23 Will be contacted regarding rollover at the beginning of June	2023	[TBD]	AP	Margie Thornton

University Accounting Deadlines

University Accounting	Fiscal Year Funding	Submit by	Completed In	Contact Person
Chargebacks	2023	[TBD]		Kiana Killinger
Deposits	2023	[TBD]	Cashier’s	Jackie Kriesel
Expense Transfers – in CTT; must be submitted and fully approved	2023	[TBD]	CTT	Jackie Kriesel
Revenue Transfers	2023	[TBD]	BP Logix	Kiana Killinger
Budget Transfers	2023	[TBD]	BP Logix	Tracy Drier
Direct Retros/Cost Distribution/Salary Transfers	2023	[TBD]	HR	TBD

Travel Deadlines

Travel Items	Fiscal Year Funding	Submit by	Completed In	Contact Person
Travel Expense Reports (TER)	2023	[TBD]	SFS	ASKCenter@uwec.edu

TERs must be fully approved by 6:30 pm [TBD] to be included in FY23.

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