2024 Fiscal Year-End Deadlines

Fiscal Year-End Deadlines

Procurement Deadlines

***The deadline for submitting regular FY23 purchase requisitions has passed. Any FY23 requisitions submitted to Procurement after 5/15/2023 will be processed under FY24 funds. FY23 catalog orders can be processed until 6/28/2023. Please see notes below.

Procurement Items	Fiscal Year Funding	Submit by	Completed In	Contact Person
Furniture, excluding office chairs	2024	02/02/2024	BP Logix	LonsdoJM@uwec.edu
Technology - Software	2024	04/14/2024	BP Logix	LTSConsulting@uwec.edu
Technology - Hardware	2024	04/28/2024	BP Logix	LTSConsulting@uwec.edu
Purchase Requisitions Must be through all approvals + in Procurement's queue Must have all required documentation	2024	05/16/2024	ShopUW+	Purchasing@uwec.edu
Purchase Requisitions - Standing Orders Standing order requisitions must be submitted to Procurement BEFORE the first invoice is received. Purchase Order date of July 2, 2024. Please email Procurement if you have a long lead-time request where the order must be dispatched before 07/02/2023.	2025	06/15/2024	ShopUW+	Purchasing@uwec.edu
Catalog Purchases A purchase may be applied to FY25 funds if the supplier releases the order too late.	2024	06/28/2024	ShopUW+	Purchasing@uwec.edu
Catalog Purchases FY25 must be selected in the dropdown field beginning this date.	2024	06/29/2024	ShopUW+	Purchasing@uwec.edu
P/PT Card Purchases	2024	Transactions posted to US Bank account by 06/21/2024	N/A	Purchasing@uwec.edu
P/PT Card Purchases	2025	Transactions posted to US Bank account beginning 06/22/2024	N/A	Purchasing@uwec.edu

Accounts Payable Deadlines

Accounts Payable Items	Fiscal Year Funding	Submit by	Completed In	Contact Person
Direct Pay Requests Must be through all approvals + in AP queue	2024	06/14/2024	ShopUW+	Sheri Kuberra
Payments to Individuals (PIRs) Service date must have passed if PIR is to be paid with FY23 funds Through all approvals In AP queue	2024	06/14/2024	ShopUW+	Margie Thornton
Invoices against General Purchase Orders Receipts must be entered	2024	06/14/2024	ShopUW+	Margie Thornton
Invoices against Standing Purchase Orders	2024	06/14/2024	ShopUW+	Margie Thornton
Standing (BPO) Purchase Orders FY23 – CLOSING	2024	06/13/2024	AP	Margie Thornton
General Purchase Orders FY23 Will be contacted regarding rollover at the beginning of June	2024	06/13/2024	AP	Margie Thornton

University Accounting Deadlines

University Accounting	Fiscal Year Funding	Submit by	Completed In	Contact Person
Chargebacks	2024	06/14/2024		Kiana Killinger
Deposits	2024	06/26/2024	Cashier’s	Jackie Kriesel
Expense Transfers – in CTT; must be submitted and fully approved	2024	06/26/2024	CTT	Jackie Kriesel
Revenue Transfers	2024	06/14/2024	BP Logix	Kiana Killinger
Budget Transfers	2024	06/14/2024	BP Logix	Tracy Drier
Direct Retros/Cost Distribution/Salary Transfers	2024	06/24/2024	HR	TBD

Travel Deadlines

Travel Items	Fiscal Year Funding	Submit by	Completed In	Contact Person
Travel Expense Reports (TER): All approvals must be completed by June 28th. Please allow adequate time for the expense report audit process which may require resubmission and re-approval.	2024	05/24/2024	SFS	SEUFERSR@uwec.edu
Pay Cycle Process: Any expense reports fully approved by 6:30 pm on Thursday, June 27th will get picked up and included in the Pay cycle process on Friday, June 28th and included in Fiscal Year 2024 financials.		06/27/2024	SFS	SEUFERSR@uwec.edu
Travel Expense Reports (TER) First day to enter payment requests and expense reports.	2025	07/03/2024	SFS	SEUFERSR@uwec.edu

We want to hear from you