2023 Fiscal Year-End Deadlines

Fiscal Year-End Deadlines

Procurement Deadlines

***The deadline for submitting regular FY23 purchase requisitions has passed. Any FY23 requisitions submitted to Procurement after 5/15/2023 will be processed under FY24 funds. FY23 catalog orders can be processed until 6/28/2023. Please see notes below.

Procurement Items	Fiscal Year Funding	Submit by	Completed In	Contact Person
Furniture, excluding office chairs	2023	02/02/2023	BP Logix	LonsdoJM@uwec.edu
Technology - Software	2023	04/14/2023	BP Logix	LTSConsulting@uwec.edu
Technology - Hardware	2023	04/28/2023	BP Logix	LTSConsulting@uwec.edu
Purchase Requisitions Must be through all approvals + in Procurement's queue Must have all required documentation	2023	05/15/2023	ShopUW+	Purchasing@uwec.edu
Purchase Requisitions - Standing Orders Standing order requisitions must be submitted to Procurement BEFORE the first invoice is received. The Procurement office will be working on standing orders beginning 06/01/2023. Purchase Order date of July 2, 2023 Please email Procurement if you have a long lead-time request where the order must be dispatched prior to 07/02/2023.	2024	05/31/2023	ShopUW+	Purchasing@uwec.edu
Catalog Purchases A purchase may be applied to FY24 funds if the supplier releases the order too late.	2023	06/28/2023	ShopUW+	Purchasing@uwec.edu
Catalog Purchases FY24 must be selected in the dropdown field beginning this date.	2024	06/29/2024	ShopUW+	Purchasing@uwec.edu
P/PT Card Purchases	2023	Transactions posted to US Bank account by 06/23/2023	N/A	Purchasing@uwec.edu
P/PT Card Purchases	2024	Transactions posted to US Bank account beginning 06/24/2023	N/A	Purchasing@uwec.edu

Accounts Payable Deadlines

Accounts Payable Items	Fiscal Year Funding	Submit by	Completed In	Contact Person
Direct Pay Requests Must be through all approvals + in AP queue	2023	06/16/2023	ShopUW+	Sheri Kuberra
Payments to Individuals (PIRs) Service date must have passed if PIR is to be paid with FY23 funds Through all approvals In AP queue	2023	06/16/2023	ShopUW+	Margie Thornton
Invoices against General Purchase Orders Receipts must be entered	2023	06/16/2023	ShopUW+	Margie Thornton
Invoices against Standing Purchase Orders	2023	06/16/2023	ShopUW+	Margie Thornton
Standing (BPO) Purchase Orders FY23 – CLOSING	2023	06/15/2023	AP	Margie Thornton
General Purchase Orders FY23 Will be contacted regarding rollover at the beginning of June	2023	06/15/2023	AP	Margie Thornton

University Accounting Deadlines

University Accounting	Fiscal Year Funding	Submit by	Completed In	Contact Person
Chargebacks	2023	06/16/2023		Kiana Killinger
Deposits	2023	06/29/2023	Cashier’s	Jackie Kriesel
Expense Transfers – in CTT; must be submitted and fully approved	2023	06/26/2023	CTT	Jackie Kriesel
Revenue Transfers	2023	06/16/2023	BP Logix	Kiana Killinger
Budget Transfers	2023	06/16/2023	BP Logix	Tracy Drier
Direct Retros/Cost Distribution/Salary Transfers	2023	06/26/2023	HR	TBD

Travel Deadlines

Travel Items	Fiscal Year Funding	Submit by	Completed In	Contact Person
Expense reports for student employees graduating this semester Must be fully approved by 05/15/2023 to allow adequate time for the ACH payment to be directed deposited.	2023	05/15/2023	SFS	SEUFERSR@uwec.edu
Expense reports for other travelers This allows adequate time for the expense report audit process, which may require resubmission and reapproval.	2023	05/26/2023	SFS	SEUFERSR@uwec.edu
Travel Expense Reports (TER) Must be fully approved by 6:30 pm to be included in FY23.	2023	06/29/2023	SFS	SEUFERSR@uwec.edu

TERs must be fully approved by 6:30 pm 06/29/2023 to be included in FY23.

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