Purchasing Workflow Timelines
Purchasing Department Workflow Processing Timelines
During off-peak and normal business operations circumstances, please allow processing times as outlined below:
| Category | Timeline | Comments |
| Procurement Card Applications | 5-7 business days | Credit cards are delivered 5-7 business days from the time the application is processed. Purchasing does not receive your application until the account authorizer approves and submits the application to Purchasing. |
| Purchase Requisitions | 5-7 business days | Purchase Requisitions can be processed in 5 business days or less if all required documentation is attached to your purchase requisition (quotes, waivers, W-9s for new vendors) and all of the information on the purchase requisition is complete and in compliance with the procurement process/regulations. |
| Sole Source Waivers | 5-7 business days | Sole Source waivers up to $25,000 can be approved on campus. All supporting documentation must be included with your sole source waiver form and all required signatures must be present on your form. |
| Contracts | 7-10 business days | Currently, only the Purchasing Director on campus has authority to sign all contracts related to purchasing goods and services. |
| Request for Bids | 1-6 months | The average RFB takes approximately 3 months to complete, depending on the complexity of the items being bid. |
| Request for Proposals | Min. of 9 months | RFPs require forming committees, training the committee members and other extensive planning. If your department is planning a purchase that will require an RFP, please expect this process to take anywhere from 9-14 months from start to finish |