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Mandatory Contracts

Mandatory contracts

The state of Wisconsin Department of Administration runs the public bidding process for common categories of supplies and equipment that would be used in the operation of any state agency. These contracts have terms and conditions, tax exempt status, shipping and installation, and warranties negotiated to the benefit of all state agencies for the pre-determined length of the contract.


1.     Office Supplies - Staples on Shop@UW

Office Supplies/Staples on Shop@UW

Staples is the mandatory state contracted vendor for office supplies and miscellaneous office products. All office supplies must be purchased from Staples on Shop@UW. Staples offers a wide variety of items. If an item you are looking for is not available, but a comparable item is, you must purchase the comparable item. If an equivalent or comparable item cannot be found, contact purchasing to request a waiver from the contract.

What items are considered office supplies?

Office supplies include items that would be used in an everyday office or classroom setting. Examples of office supplies include but are not limited to:

  • Adhesives (all types)
  • Appointment books and planners
  • Badges and supplies
  • Binders
  • Calculators
  • Calendars
  • Disks
  • Envelopes
  • Pens an pencils
  • Self-stick notes and flags
  • Shredders
  • Staples and staplers
  • Tape and dispensers

For more information on this contract click here: Statewide General Office Supplies Contract.


2.     New Ink and Toner – Staples on Shop@UW

3.     Repurposed Ink and Toner – Buy on Purpose on Shop@UW

4.     Copy paper - In bulk, from (Paper: Printing Grades, 50" Roll Stock (DET), and Copy Paper (White and Colors)) or from Facilities Central Stores (link to Central Stores)

5.     Maintenance, Repair, Operations (MRO/Janitorial) supplies – Available on Shop@UW or through Facilities Central Stores

6.     Standard Alkaline Batteries (AA, AAA, C, D, 9V) – In bulk, from (Alkaline Batteries (AA, AAA, C, D, 9V) or in smaller quantities through Facilities Central Stores (link to Central Stores)

7.     Copy Machine Leases and Purchased Equipment – EO Johnson

8.     Computers, Software, and Desktop Printers – Work through LTS Consulting 

9.    Medical Supplies

10.  Mobile Devices + Wireless Services - (IT - Wireless Telephony and Broadband Plans, Equipment and Support)

11.  Furniture – Badger State Industries (BSI) (MANDATORY STATEWIDE OFFICE FURNITURE CONTRACT - BADGER STATE INDUSTRIES (BSI). If BSI cannot provide what you need, you must obtain a waiver and work with Purchasing to navigate the secondary mandatory furniture contract which includes approximately 57 other vendors (STATEWIDE OFFICE FURNITURE).

12.  Travel (lodging, rental vehicles, airfare) – FoxWorld Travel / Concur

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