Art & Design: Department Assistant

POSITION: An 80% university staff position is available in the Department of Art & Design beginning April 2024. The working title for this assignment is Department Assistant.  This is an expected-to-continue assignment which requires a six-month probationary period.  The expected hourly hiring salary will be based on qualifications and experience, with a minimum of $17.25 per hour.  Full UW-System benefits apply. (Opportunities for an additional 20% position may be available on campus outside of the department for applicants interested in a 100% position).

QUALIFICATIONS:

Required

• Excellent organizational, record-keeping, and customer service skills
• Strong interpersonal, problem-solving, and collaboration skills to interact effectively with the department chair, university offices, faculty, staff, students, and community partners
• Demonstrated verbal and written communication abilities
• Knowledge of common office software and ability to quickly learn administrative applications
• Ability to conduct tasks professionally, accurately, and confidentially

Preferred

• Bachelor's degree
• Experience successfully navigating complex organizational and administrative policies and procedures
• Previous college/university/institutional experience
• Experience with continuous process improvement
• Demonstrated commitment to support and enhance the diversity and cultural and global awareness of students, faculty, and staff.

DUTIES: The Department Assistant serves as administrative support for the Department of Art & Design. The Department Assistant reports to and works closely with the department chair and provides support and aid to the department's students, faculty, and programs. Thus, excellent organizational, communication and interpersonal skills, a willingness and ability to listen, and the ability to work independently with minimal supervision are essential to this position.  A collaborative sensibility, with the ability to recognize and respond to needs, exercise initiative, and creatively solve problems are also expected.

In summary, the Department Assistant

• Develops, implements, and maintains organizational systems and electronic/physical records related to department operations in accordance with department needs and UWEC policies and procedures.
• Coordinates and manages programmatic and administrative responsibilities including scheduling, logistics, data & information management, record keeping & reporting, unit workflow, and process improvement.
• Identifies, troubleshoots, and resolves problems regarding technical systems and programs of department operations.
• Monitors, tracks, and audits the department budget/funds, services and supplies, and purchasing expenses and regularly reports to the chair.
• May provide operational guidance, training, oversight of student workers.

THE UNIT: The Department of Art and Design consists of 18 faculty & staff members and over 275 Art & Design majors and minors.  The website for the department is www.uwec.edu/academics/college-arts-sciences/departments-programs/art-design/. 

UNIVERSITY and EAU CLAIRE COMMUNITY: UW-Eau Claire, an institution of nearly 10,000students and 1,200 faculty and staff, is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader in faculty-undergraduate research and study abroad. We strive for excellence in liberal education and select graduate and professional programs through commitment to teaching and learning and dedication to our core values of diversity, sustainability, leadership, and innovation. To learn more about UWEC, visit https://www.uwec.edu/human-resources/employment-opportunities/.

The City of Eau Claire, situated at the confluence of the Chippewa and Eau Claire rivers, is at the center of a metropolitan area of approximately 100,000 people located 90 miles east of Minneapolis/St. Paul. The area features beautiful parks and trails, strong public schools, a vibrant arts scene and local food culture, and abundant recreational opportunities.

APPLICATION PROCEDURE: Applications are submitted electronically. Please follow instructions found on the following UW-Eau Claire Web site: https://www.uwec.edu/job-postings/.  You must create an account and login before you can apply.  If you have not yet registered, click on the "Click here to Register" link to begin the registration process. If you are already a registered user, input your "User Name" and "Password" and select "Login."  Click the link to the Art & Design: Department Assistant (80%) position (Job ID # 20729) and then click the "Apply Now" button to submit your application electronically.  Your application will not be considered complete until all required documents are attached and all required fields are completed.  Please be sure you have included the following in PDF format:

• Letter of application
• Resume
• Names and contact information for three references.

Please direct requests for additional information to: Paul Kaldjian, Chair of Art & Design (kaldjian@uwec.edu) 

To ensure consideration, completed applications must be received by April 17, 2024.  However, applications may be received and considered until the position is filled. 

The University reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. Employment will require a background check. Employment will also require you and your references to answer questions regarding past conduct related to sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7).

The UW-Eau Claire Police Department is dedicated to maintaining a safe and secure environment for learning and working. Although crime at the University of Wisconsin-Eau Claire is limited, the University Police want students, faculty and staff to be aware of crime on campus and the area surrounding the campus. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal law that requires colleges and universities to disclose annual information about campus crime. Visit Campus Security and Fire Report. Also visit our Campus Security Authority(CSA) policy.

UW-Eau Claire is an AA/EEO/Veterans/Disability employer.