Student Support Services: Administrative Assistant II

POSITION: A part-time (60%) university staff position is available in Student Support Services beginning in April 2024. The official title of this position is Administrative Assistant II. This position is contingent on grant funding and requires a six-month probationary period. The expected hourly hiring salary for this position is $17.50. 

MINIMUM QUALIFICATIONS:  

• Experience providing administrative support in an office setting
• Demonstrated computer experience with proficiency in word processing, spreadsheet, and database software 

PREFERRED QUALIFICATIONS:  

• Excellent writing, oral communication, and interpersonal skills, with ability to maintain a welcoming and supportive student services environment 
• Knowledge of university policies and procedures regarding purchasing, payroll, travel arrangements, financial transactions, etc. 
• Experience using StudentAcccess, or willingness and ability to learn 
• Experience working with first generation, low-income, and students with disabilities 
• Ability to prioritize tasks and manage multiple projects simultaneously 
• Ability to work with sensitive information and maintain confidentiality 
• Demonstrated commitment to support and enhance the diversity and cultural and global awareness of students, faculty, and staff

DUTIES:  

• Provide general administrative support for the Student Support Services office. 
• Welcome visitors to the SSS office and respond to questions and requests for information. 
• Schedule staff appointments and maintain calendars. 
• Make arrangements for program activities and events, such as reserving rooms and ordering refreshments. 
• Perform data entry functions using StudentAccess and maintain student files. 
• Provide budgetary support by preparing purchase orders, requisitions, and transfers of funds. 
• Train student employees to assist with office functions; assign and monitor work tasks for student employees. 
• Perform other duties, as assigned, to assist in the effective operation of the SSS office. 

THE UNIT: The TRIO Student Support Services program receives funding from the U.S. Department of Education to promote the retention and graduation rates of 300 eligible students who are from low income households, are first-generation college students, or have disabilities. The Administrative Assistant II contributes to this objective by providing general administrative support for the program's director and other staff. For more information, visit https://www.uwec.edu/student-support-services/about-sss/

UNIVERSITY and EAU CLAIRE COMMUNITY: UW-Eau Claire, an institution of approximately 11,500 students and 1,400 faculty and staff, is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader in faculty-undergraduate research and study abroad. We strive for excellence in liberal education and select graduate and professional programs through commitment to teaching and learning and dedication to our core values of diversity, sustainability, leadership, and innovation. To learn more about UWEC, visit https://www.uwec.edu/human-resources/employment-opportunities/.

The City of Eau Claire, situated at the confluence of the Chippewa and Eau Claire rivers, is at the center of a metropolitan area of approximately 100,000 people located 90 miles east of Minneapolis/St. Paul. The area features beautiful parks and trails, strong public schools, a vibrant arts scene and local food culture, and abundant recreational opportunities. 

APPLICATION PROCEDURE: Applications are submitted electronically. Please follow instructions found on the following UW-Eau Claire Web site: https://www.uwec.edu/job-postings/.  Search for the Student Support Services Administrative Assistant II position, Job ID 20625. You must create an account and login before you can apply.  If you have not yet registered, click on the "Click here to Register" link to begin the registration process. If you are already a registered user, input your "Username" and "Password" and select "Login."  Your application will not be considered complete until all required documents are attached, and all required fields are completed.  Please be sure you have included the following in PDF format: 

• Letter of application 
• Resume 
• Names and contact information for three references. 

Please direct requests for additional information to: Joy Coates at coatesjc@uwec.edu 

To ensure consideration, completed applications must be received by March 29, 2024. However, screening may continue until position is filled. 

The university reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process.

The University reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. Employment will require a background check. Employment will also require you and your references to answer questions regarding past conduct related to sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7).

The UW-Eau Claire Police Department is dedicated to maintaining a safe and secure environment for learning and working. Although crime at the University of Wisconsin-Eau Claire is limited, the University Police want students, faculty and staff to be aware of crime on campus and the area surrounding the campus. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal law that requires colleges and universities to disclose annual information about campus crime. Visit Campus Security and Fire Report. Also visit our Campus Security Authority(CSA) policy.

UW-Eau Claire is an AA/EEO/Veterans/Disability employer.