Questions about planning an event at UWEC? Find the answers here!
Alcoholic Beverages, Guidelines for Service of
Alcohol service may be provided through Blugold Dining at receptions, dinners and other catered events. Established policies are administered through the Event Services office. Catering procedures are detailed here.
Alcohol at Activities Sponsored by Student Organizations
The availability of alcohol at any activity sponsored by University-recognized student organizations must comply with the rules and regulations of the University of Wisconsin-Eau Claire and with the laws of the State of Wisconsin. Should a recognized student organization choose to make alcohol available at any event or activity, this policy applies.
Food On Campus
The University of Wisconsin-Eau Claire dining service contractor has exclusive rights to provide all types of food services on campus. Waivers may be requested from the Event Services office, and exceptions are possible in particular circumstances.
Campus policies on posters, chalking, table tents and the electronic bulletin board system in Davies Center are administered by the University Centers.
Signage on the University of Wisconsin-Eau Claire campus is regulated by Facilities Planning and Facilities Management. This policy specifically refers to the temporary placement of lawn signs.
Equipment Reservation + Rental
Lighting, sound and projection equipment may be reserved and rented through Event Services on a first-come, first-served basis. Recognized student organizations are given primary consideration whenever possible.
The Director of University Centers serves as the Chancellor’s designee in administering facilities usage on the Eau Claire campus. Facilities are scheduled through Event Services, and fees are assessed according to a three-tiered rate structure. Each event is categorized based on the nature of the event and its sponsoring entity.
Film — Public Performance License
In compliance with the Federal Copyright Act (Title 17 of the United States Code), anyone wishing to exhibit a motion picture in a space reserved through Event Services must produce documentation that a public performance license has been obtained. None of the rooms and spaces programmed by the University Centers is considered “a place devoted to instruction,” and a public performance license is required for film screenings.
Student organizations are permitted to raise funds for their organization both on and off campus. Fundraising on campus may be subject to facility and/or equipment rental fees depending on the nature of the fundraiser and the space required. Fundraisers include merchandise sales, raffles and bake sales.
Decorating for Events
Student organizations may decorate rooms in Davies Center for special events, within guidelines.
Smoking is prohibited on the University of Wisconsin-Eau Claire campus except in designated areas and on city-owned streets that run through campus. Davies Center and its terraces are smoke-free; smoking is permitted only at the loading dock southwest of the building. At Hilltop Center, smoking is permitted only at the loading dock east of the building. Crest Wellness Center is smoke-free. Details on the campuswide smoking policy are available on the website of Facilities Management.
Table Space in Davies Center
Student organizations may reserve table space up to five times per academic year per event. Particular guidelines apply if tables are reserved for the purpose of selling items.
University Policy Directory
The Policy Directory contains policies that affect the University of Wisconsin-Eau Claire community. Included are policies that align operations, set classroom expectations, inform acceptable behavior, and establish governance.