Plan Your Event
Helping you start to finish
Event Services will assist in planning and executing all aspects of your event — including room selection and layouts, audio-visual support, food and beverages and suitable décor. A variety of special events may be arranged through the Event Services office, including wedding receptions, business and professional conferences and holiday get-togethers.
Step 1 | Plan your event
Spaces & Rates
Click below to explore spaces and rates in the Davies Student Center, Schofield Auditorium, Zorn Arena, and on the campus mall. Additional space and production charges may apply.
Registered Student Organizations
|
|
Non-Revenue Events | Revenue Events |
|
Meeting Rooms Centennial, Chancellors, Council Oak, Dulany Inn, Heritage, Ho-Chunk, Little Niagara, Menomonie, Mohican, Oneida, Potawatomi |
$0 | $25 |
| Woodland Theater | $0 | $50 |
|
Half Ballroom Full Ballroom (half/full day) |
$0 $0 |
$50 $50/$100 |
|
Ojibwe A or B Ojibwe Center (half/full day) Ojibwe C (half/full day) Full Ballroom (half/full day) |
$0 $0 $0 $0 |
$50 $50/$100 $50/$100 $100/$200 |
|
Unique Spaces Blugold Living Room |
$0 $0 $0 $0 |
$25 $50 $75 $100 |
|
Entire Davies Third Floor |
$300 |
$400 |
|
Entire Davies Center |
$500 |
$700 |
|
Schofield Auditorium (half/full day) |
$0 |
$50/$100 |
|
$0 |
$1000 |
|
|
Outdoor Spaces Campus Mall Davies Amphitheater Chippewa Lounge (small/large) Chippewa Amphitheater (small/large) |
$0 $0 $0/$50+labor $0/$50+labor |
$50 $50 $50/$100+labor $50/$100+labor |
UWEC Departments
|
Centennial, Chancellors, Council Oak, Dulany Inn, Heritage, Ho-Chunk, Little Niagara, Menomonie, Mohican, Oneida, Potawatomi |
$30 |
$30 |
|
$50 |
$100 |
|
|
Half Ballroom Full Ballroom |
$60 $230 |
$115 $230 |
|
Ojibwe A or B Ojibwe Center Ojibwe C Full Ballroom |
$50 $100 $90 $500 |
$50 $200 $175 $500 |
|
Unique Spaces Alumni Blugold Living Room |
$30 $50 $140 $275 |
$30 $100 $275 $525 |
|
Entire Third Floor |
$1250 |
$1250 |
|
Entire Building |
$2500 |
$2500 |
|
*labor in excess of four (4) hours will be billed at $13.75/hr |
$75* |
$150* |
| Zorn Arena | $1250 | $1250 |
|
Outdoor Spaces Campus Mall Davies Amphitheater Chippewa Lounge (small/large) Chippewa Amphitheater (small/large) *Fee waived if no equipment is used |
$50 $50 $50+labor/$100+labor* $50+labor/$100+labor* |
$100 $100 $100+labor/$200+labor* $100+labor/$200+labor* |
Government + Non-Profit + Non-University
Rates vary. Contact for us details!
Definitions
Half Day | A reservation is considered a half day rental if the actual meeting/event is 5 hours or less. The Event Services set up/strike times prior to and after the reservation are not taken into consideration when determining if the reservation is full/half day.
Non-Revenue Event | An event that does not charge admission or is in no way revenue producing
Registered Students Organizations | UW-Eau Claire student organizations registered with Activities, Involvement & Leadership
Revenue Event | An event that charges admission or is revenue producing
Room Layout Options
Most rooms in Davies have variable seating, meaning we can change the set up to meet you needs. Our space + facilities page lists all of the capacities based on layout. Some options include:
- Conference O
- Conference U
- Rounds of 8 (ballrooms)
- Pods
- Classroom
A/V & Services
Whether its a presentation, performance or lecture, our onsite event production crew will put your mind at ease. Our meeting rooms come equipped with an in room computer, projector, screen and sound. We would be happy to discuss with you your vision and how to make it happen.
Step 2 | Request a reservation & services
Reservations
We’re here to help! There are several ways to request a reservation:
Registered Student Organizations
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- Email Michael St. Ores, Event Coordinator | storesmt@uwec.edu
- Phone | 715.836.3928
All other Reservations
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- Email | eventservices@uwec.edu
- Phone | 715.836.5631
Reservation Deadlines
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- Meeting Rooms
- At least 2 days before the meeting | contact us to reserve a room
- Ballrooms, Theaters, Auditoriums, Outdoor Spaces
- At least 3 weeks before the event | contact us start planning your event
- At least 2 weeks before the event | all event details must be finalized with Event Services
- Meeting Rooms
Catering
Catering requests must be made at least 2 weeks before the event. Click here to learn more about Blugold Catering. Blugold Catering is the exclusive provider of food and beverages for events at UWEC. You may provide your own food and beverages provided the total value is less than $250. If you would like to have your own food and beverage valued over $250, complete and submit a Food Waiver Request Application.
Usher Corps
As the face of UW-Eau Claire, the Usher Corps organization is responsible for guest service, ticketing, seating, safety and oversight of campus events. In addition to the professional services we provide, we also strive to connect the university and its performers and speakers with the community. Ushers project a friendly and welcoming image at all times and attend to patrons' needs to ensure the success of every event. Click here to request Usher Corp Services.
Ticketing & Registration
The Davies Service Center provides ticketing, ticketing staff, auditing and expertise. Ticketing requests must be submitted at least two (2) weeks prior to the first day of ticket sales. Event organizers may request ticketing staff for on-site sales and on-site audits. Click here to learn about ticketing and registration services.
Step 3 | Host your event
Changes
Notify Event Services as soon as possible if there are additional requests or changes. Change fees may apply if requested after the above deadlines.
Cancellations
Cancellation requests must be received by Event Services by the following deadlines.
**Please note: A cancellation/no-show fee may be charged if proper notification is not given.
-
- Meeting Rooms | At least 2 hours before the meeting
- Ballrooms, Theaters, Auditoriums, Outdoor Spaces | at least 48 hours before the event