Gifts, Awards, Prizes + Giveaways

Gifts/Awards/Prizes/Giveaways

There are specific policies regarding gift cards and cash payments given for various events including surveys, incentives, prizes, etc.

  • Prize – Something of value conveyed as a result of chance, generally for promotional purposes, to one or more participants in a University-sponsored event.
  • Award – Recognition or something of value conveyed as a result of competition, merit, or in recognition of service to the institution on the part of the recipient.
  • Gift – A voluntary conveyance of something of value as a gesture of goodwill or appreciation.
  • Giveaway- Small non-monetary value item used to promote department/event i.e. mug, water bottle, pens, magnets, etc.
  1. Obtain pre-approval for any prize/gift/award/giveaway from Assistant Controller or Controller
  2. Purchase item if approved. Please contact Purchasing Department at extension 5171 or purchasing@uwec.edu to see what vendor we are contracted to go through for item wanted.
  3. Submit payment request for item(s). Please include a copy of the pre-approval confirmation with submission. If using a Pcard to purchase, include confirmation with log submission.
  4. Collect recipient information needed for IRS reporting and turn in to Assistant Controller.
  • Not all funds can be used to purchase prizes/gifts/awards/giveaways.
  • All prizes/gifts/awards/giveaways require the recipient to provide their personal information such as social security number to receive.

Angie Underwood
underwat@uwec.edu
(715) 836-4554

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