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Appropriate Use of Funds

Common uses of University funds

Please ask about anything out of the ordinary. It's best to ask beforehand so you aren't held personally liable for paying and/or reimbursing the University. Regular purchasing regulations apply regardless of funding source when university funds are used.

Appropriate use of GPR funds (102, 402)

  • Salaries & Fringes
  • Supplies & Services
  • Travel

Unallowable use of GPR funds (102, 402)

  • Food (unless in travel status)
  • Clothing
  • Hand sanitizer, tissues, common office supplies that are not essential to performing job duties
  • Plants
  • Break room supplies such as paper plates, forks, spoons, napkins, etc.
  • Picture frames
  • Promotional items/prizes/gifts/incentives

Appropriate use of Program Revenue funds (128, 136)

  • Salaries & Fringes
  • Supplies & Services
  • Travel
  • Prizes/gifts/awards/incentives/promotional items (with preapproval)

Unallowable use of Program Revenue funds (128, 136)

  • Hand sanitizer, tissues, common office supplies that are not essential to performing job duties
  • Plants
  • Break room supplies such as paper plates, forks, spoons, napkins, etc.
  • Picture frames

Appropriate use of Gift funds (133, 144, 150, 233)

  • Ask Grant Accountant
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