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Non-Employee Vendor Setup

What you need to know

Employee ID numbers are required for travel authorization and reimbursement.

The host department (faculty or assistant) will complete and submit a Non Employee Vendor eForm to obtain a Non-Employee ID for non-employed students, candidates, and guests. The Firstsource team in the ASK Center is able to assist with this process.

The following information is required:

  • Full Name
  • Permanent mailing address where the reimbursement check is to be sent
  • Dates of travel
  • Funding string (for example, 000-0-000000)

Once the non-employee vendor ID is created, a notice with the ID will be emailed to the travel coordinator. Following the trip, the travel coordinator will use this ID to complete an expense report on the traveler's behalf.

Travel Expense Non-Employee Vendor Set up Form

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