UW System Policy Updates

Breaking It Down

All Blugolds want to do the right thing, but keeping up with policy changes can be challenging. This page is intended to keep you up-to-date on changes at the System level.

Pending Additions/Revisions & Analysis

Feedback for the following are due by Friday, April 7, 2023

SYS 840, Student Financial Aid in Extended Degree Program Administration - RESCINDED

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Analysis

There are no UW System institutions which currently offer an Extended Degree Program as defined by this policy – Extended Degree programming appears to pre-date the evolution of online and other distance education modalities as a means of providing flexible delivery modes to non-traditional students Given the absence of Extended Degree Programs within the UW System, and the advent of various distance education modalities that more effectively provide flexible programming, the University of Wisconsin System Administration (UWSA) believes that this policy is obsolete.

SYS 1225, General Terms and Definitions - REVISED

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Analysis

The update adds an official definition for the term “domestic partner” as it is used in SYS policies and procedures.

Domestic Partner: An individual who has been recognized as a domestic partner by the UW System through the submission and approval of UW System Domestic Partner Affidavit.

SYS 1277, Compensation - REVISED

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Analysis

Section	Original Text	New Text	Analysis
Policy Statement 6(D)(II)(2)	Except for law enforcement officers, FLSA nonexempt employees must be paid at a premium rate or receive compensatory time credits at a rate of 1.5 hours per hour worked for each hour worked in excess of 40 hours in a workweek. Hours worked do not include hours of paid leave. Law enforcement officers must be paid at a premium rate or receive compensatory time credits at a rate of 1.5 hours per hour worked, for each hour worked in excess of 80 hours in a 2-week pay period.	Except for law enforcement officers, FLSA nonexempt employees must be paid at a premium rate or receive compensatory time credits at a rate of 1.5 hours per hour worked for each hour worked in excess of 40 hours in a workweek. Law enforcement officers may be paid at a premium rate or receive compensatory time credits at a rate of 1.5 hours per hour worked, for each hour worked in excess of 80 hours in a 2-week pay period, or at a rate of 1.5 hours per hour worked for each hour worked in excess of 40 hours in a workweek, depending on the policy of the employing institution. Hours worked do not include hours of paid leave for any FLSA nonexempt employee.	The change authorizes overtime to be calculated for Law Enforcement Officers on the basis of either hours in excess of 40 hours in one workweek, or on the basis of hours in excess of 80 hours over two workweeks. The current policy includes the 80-hour option only for this employee group.
Policy Statement 6(E)(IV)	Night Differential Forty-five cents ($0.45) per hour for all hours worked between the hours of 6:00 p.m. and 6:00 a.m. Weekend Differential Sixty cents ($0.60) per hour for all weekend hours worked (i.e., work hours between the hours of 12:01 a.m. on Saturday and 12:00 midnight on Sunday).	Night Differential Eighty cents ($0.80) per hour for all hours worked between the hours of 6:00 p.m. and 6:00 a.m. Weekend Differential Eighty cents ($0.80) per hour for all weekend hours worked (i.e., work hours between the hours of 12:01 a.m. on Saturday and 12:00 midnight on Sunday).	The change updates the amount of the Night Differential and the Weekend Differential for University Staff and Academic staff holding a FLSA nonexempt job title.

Section

Original Text

New Text

Analysis

Policy Statement 6(D)(II)(2)

Except for law enforcement officers, FLSA nonexempt employees must be paid at a premium rate or receive compensatory time credits at a rate of 1.5 hours per hour worked for each hour worked in excess of 40 hours in a workweek. Hours worked do not include hours of paid leave. Law enforcement officers must be paid at a premium rate or receive compensatory time credits at a rate of 1.5 hours per hour worked, for each hour worked in excess of 80 hours in a 2-week pay period.

Except for law enforcement officers, FLSA nonexempt employees must be paid at a premium rate or receive compensatory time credits at a rate of 1.5 hours per hour worked for each hour worked in excess of 40 hours in a workweek. Law enforcement officers may be paid at a premium rate or receive compensatory time credits at a rate of 1.5 hours per hour worked, for each hour worked in excess of 80 hours in a 2-week pay period, or at a rate of 1.5 hours per hour worked for each hour worked in excess of 40 hours in a workweek, depending on the policy of the employing institution. Hours worked do not include hours of paid leave for any FLSA nonexempt employee.

The change authorizes overtime to be calculated for Law Enforcement Officers on the basis of either hours in excess of 40 hours in one workweek, or on the basis of hours in excess of 80 hours over two workweeks. The current policy includes the 80-hour option only for this employee group.

Policy Statement 6(E)(IV)

Night Differential
Forty-five cents ($0.45) per hour for all hours worked between the hours of 6:00 p.m. and 6:00 a.m.

Weekend Differential
Sixty cents ($0.60) per hour for all weekend hours worked (i.e., work hours between the hours of 12:01 a.m. on Saturday and 12:00 midnight on Sunday).

Night Differential
Eighty cents ($0.80) per hour for all hours worked between the hours of 6:00 p.m. and 6:00 a.m.

Weekend Differential
Eighty cents ($0.80) per hour for all weekend hours worked (i.e., work hours between the hours of 12:01 a.m. on Saturday and 12:00 midnight on Sunday).

The change updates the amount of the Night Differential and the Weekend Differential for University Staff and Academic staff holding a FLSA nonexempt job title.

Feedback for the following is due by Tuesday, May 23, 2023

SYS 102, Policy on University of Wisconsin System Array Management: Program Planning, Delivery, Review, and Reporting - REVISED

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Analysis

Click here for tracked changes

General

Replaced references to “Academic Programs and Faculty Advancement” with “Academic Affairs.”
Removed the University Action table, which will be moved into a separate procedure in the future.
Renumbered policy sections as needed to reflect the addition or deletion of terms; the table of contents was also updated to reflect these changes.

Section 1, Introduction

Removed the definition of “unnecessary duplication.”
In Section 1.2.2, added a reference to Regent Policy Document (RPD) 4-12, Academic Program Planning, Review, and Approval in the University of Wisconsin System.
Added Section 1.2.3, The UW System Provost Council.

Section 2, Approval Process for New Academic Degree Programs and Degree Types

Replaced “new programs” with “new academic degree programs.”
In Section 2.1.1 (3) and (4), updated language to clarify that a change to the curricular content of a program determines whether a program is considered new. Additionally, clarified that a change to the first two Classification of Instructional Programs (CIP) digits may that indicate a new program authorization may be required.
In Section 2.1.2, revised Step 1 to reflect that a Notice of Intent (NOI) is needed, regardless of track. Additionally, Step 2 was revised to clarify the pre-authorization process.
In Section 2.2, clarified the processes and eligibility requirements for NOI standard-track and fast-track. Additionally, added a three-step appeals process.
In Section 2.3, clarified the steps of the recommendation process, as well the role of the Board of Regents.
In Section 2.4, replaced “MajorMania” with “Find-A-Program.”
In Section 2.5, added language to clarify the requirement that UW associate degrees much follow the associate degree standards in SYS 115, Associate Degree Standards. Additionally, revised language to allow for the addition of a major to any UW associate degree.

Section 3, Existing Academic Degree Programs and Degree Types

In Section 3.2, clarified the threshold for a substantive change.
In Section 3.3, clarified the threshold for a curricular change the CIP changes which may require Board of Regents approval.
In Section 3.6, clarified that changing a program’s method of delivery to distance education may require Higher Learning Commission (HLC) approval or notification. Additionally, clarified that adding or eliminating distance delivery for an academic degree program requires notification at least four weeks prior to the effective date.
In Section 3.8, eliminated the requirement to notify UW System Administration of the addition or removal of a concentration to an associate degree.

Tracked Changes

Effective Date Reminders

SYS 625, Youth Protection and Compliance will become effective on March 1st, 2023. Please direct any questions to Andrew Suralski, risk & safety coordinator (suralsaw@uwec.edu)

Recently Issued

Document	Action	Date	Details
· SYS 521, Authority to Sign Procurement Contracts in the UW System	Revised	03/21/23	Summary
SYS 523, Emergency Procurement	Revised	03/21/23	Summary
· SYS 540, Non-Competitive Procurement Contracts	Revised	03/21/23	Summary
SYS 1040.A, Information Security: Privacy Procedure (first notice to campuses)	Revised	02/24/23	Summary
SYS 1211, Personal Holiday and Legal Holiday Administration (first notice to campuses)	Revised	02/24/23	Summary
SYS 1040, Information Security: Privacy Policy (first notice to campuses)	Revised	02/24/23	Summary
SYS 605, Loss-Fund Operations	Revised	02/16/23	Summary
SYS 625, Youth Protection and Compliance	Revised	02/14/23	Summary
SYS 1277.B, Compensation: Merit Pay	Revised	02/14/23	Summary
RPD 13-5, Capital Projects Solely Managed by the UW System: Approval, Signature Authority, and Reporting	Revised	02/10/23	Summary
SYS 304.A, Fiscal Misconduct: Reporting and Review Process	Revised	01/23/23	Summary
SYS 435, Headquarter City & UW System Sponsored Events Policy	Revised	01/23/23	Summary
SYS 1038, Information Security: Network Protection	Revised	01/19/23	Summary
SYS 1036, Information Security: Endpoint Protection	Revised	01/19/23	Summary
SYS 1000, Information Security: General Terms and Definitions	Revised	01/19/23	Summary
SYS 1038.A, Information Security: Network Protection Standard	Revised	01/19/23	Summary
SYS 1254, Performance Management	Revised	01/19/23	Summary
SYS 1277, Compensation	Revised	01/05/23	Summary

Pending Additions/Revisions & Analysis

Analysis

Analysis

Analysis

Analysis

Effective Date Reminders

Recently Issued

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