Skip to main content

Breaking It Down

All Blugolds want to do the right thing, but keeping up with policy changes can be challenging. This page is intended to keep you up-to-date on changes at the System level. 


Pending Revisions & Analysis

Comments for the following are due by 5:00PM on Friday, December 9, 2022.

SYS 521, Authority to Sign Procurement Contracts in the UW System

Draft Document  Submit & View Comments

Analysis
Section Current Draft Difference

Section 6: Policy Statement

All state of Wisconsin contracts must follow an authorized procurement process and be signed by a formally delegated purchasing agent within the UW System, per the state of Wisconsin procurement delegation policy and delegation of authority agreement between the Wisconsin Department of Administration and UW System and the Wisconsin Department of Administration and UW-Madison. 

All state of Wisconsin Procurement Contracts must follow an authorized procurement process and be signed by a formally delegated contracting personnel within the UW System, per the RPD 13-1, General Contract Approval, Signature Authority, and Reporting.

Removed: state of Wisconsin 
procurement delegation policy and delegation of authority agreement between the Wisconsin Department of Administration and UW System and the Wisconsin Department of Administration 
and UW-Madison.

Added: per the RPD 13-1, General Contract Approval, Signature Authority, and Reporting.

 

SYS 523, Emergency Procurements

Draft Document  Submit & View Comments

Analysis
Section Current Draft Difference

Section 6: Policy Statement

If a contract exceeds $500,000, UW-Madison and UW-Milwaukee may have the contract reviewed by their legal counsel. Other UW institutions must contact the UW System Office of Procurement, who will work with the UW System Office of General Counsel on an expedited review. Contracts over $1 million require Board of Regents approval. 

If a contract exceeds $500,000, UW-Madison and UW-Milwaukee may have the contract reviewed by their legal counsel. Other UW institutions must contact the UW System Office of Procurement, who will work with the UW System Office of General Counsel on an expedited review.

Removed: Contracts over $1 million require Board of Regents approval.

 

SYS 540, Non-Competitive Procurement Contracts

Draft Document  Submit & View Comments

Analysis
Section Current Draft Difference

Section 6: Policy Statement

n/a

n/a

New roles/responsibilities given to the Purchasing Director surrounding Non-Competitive contracts at ranging values. 

 

Comments for the following are due by 5:00PM on Tuesday, December 20, 2022.

SYS 155, Instructor Educational Development in the UW System

Draft Document  Submit & View Comments

Analysis
Section Current Draft Difference

All

n/a

n/a

The previous policy was written as a "white paper" and is being retitled, re-formatted and reorganized. This revision also incorporates SYS 156, Guidelines for Faculty Retraining, Renewal, and Development, which is scheduled for rescission (see below). The original policy can be found here.

 

SYS 156, Guidelines for Faculty Retraining, Renewal, and Development

Draft Document  Submit & View Comments

Analysis
Section Current Draft Difference

All

n/a

Rescinded

This policy is being incorporated into the revised SYS 155, Instructor Educational Development in the UW System (see above) and is scheduled for rescission.

 

Comments for the following are due by 5:00PM on Tuesday, January 17, 2023.

SYS 346, Patents and Inventions

Draft Document  Submit & View Comments

Analysis
Section Current Draft Difference

Policy Statement

(A. Disclosure and Reporting of Inventions)

All inventions discovered by faculty, staff, or students on appointment while pursuing their university duties, or on university premises, or with university supplies or equipment must be reported in writing to the chancellor or designee or the appropriate IPMO on the Invention Disclosure Report Form associated with this policy or a form that is substantially similar. Any invention conceived or first reduced to practice in the performance of work funded wholly or in part by the federal government is subject to the requirements of the Bayh Dole Act. All inventions discovered by faculty, staff, or students on appointment while pursuing their university duties, or on university premises, or with university supplies or equipment must be reported in writing to the chancellor or designee or the appropriate IPMO. Items such as computer software, prototypes, or biomaterials, to which third parties are granted rights under a contractual agreement or which may have potential commercialization, should also be disclosed. Any invention conceived or first reduced to practice in the performance of work funded wholly or in part by the federal government is  subject to the requirements of the Bayh-Dole Act.

Added: Items such as computer software, prototypes, or biomaterials, to which third parties are granted rights under a contractual agreement or which may have potential commercialization, should also be disclosed.

Removed: on the Invention Disclosure Report Form associated with this policy or a form that is substantially similar. 

Policy Statement

(A. Disclosure and Reporting of Inventions)

The written agreement used be substantially similar to the templates provided in association with this policy. The acknowledgement must contain an agreement to comply with the requirements of the university’s intellectual property policy and Bayh-Dole Act.  

Policy Statement

(B. Equity Review and Disposition of Inventions - III)

When an equity review determination concludes there are no funding or contractual provisions that affect or convey any rights in an invention, each inventor will be notified and is free to dispose of their interest in the invention in the manner of their choosing. Often in such situations the inventors choose to work through the IPMO and may assign their rights to the invention to the appropriate IPMO provided the IPMO has an interest in taking title to the invention. The inventors also may seek to patent the invention with their own resources, or may dedicate the invention to the public. When an equity review determination concludes there are no funding or contractual provisions that affect or convey any rights in an invention, each inventor will be notified and is free to dispose of their interest in the invention in the manner of their choosing. Often in such situations the inventors choose to work through the IPMO and may assign their rights to the invention to the appropriate IPMO provided the IPMO has an interest in taking title to the invention. The inventors also may seek to patent the invention with their own resources, or may dedicate the invention to the public. There are special considerations for disposition of rights to unencumbered inventions which are embodied in tangible form, such as genetically modified organisms or equipment prototypes, due to the University resources used to create or maintain such inventions. Inventors should obtain approval from their appropriate institutional official prior to the disposition of unencumbered inventions embodied in tangible form.  Added: There are special considerations for disposition of rights to unencumbered inventions which are embodied in tangible form, such as genetically modified organisms or equipment prototypes, due to the University resources used to create or maintain such inventions. Inventors should obtain approval from their appropriate institutional official prior to the disposition of unencumbered inventions embodied in tangible form.

 


Scheduled Expirations

SYS 300-03.A, Interim: Institutional Use of Deferred Tax Liability Under CARES Act is set to expire on December 31, 2022. This interim procedure will be allowed to expire and not be renewed.


Effective Date Reminder

The revisions to SYS 240, Relocation (Household Moves) and Temporary or Indefinite Work Assignments, which were approved on September 20, 2022, will become effective on January 1, 2023. The newly approved version of the policy can be viewed at SYS 240 Approved and Effective January 1, 2023


Recently Issued

Document Action Date Details

SYS 334, Accountability for Capital Equipment

Revised 11/15/22 Summary

SYS 1038, Information Security: Network Protection

New 11/10/22 Summary

SYS 1038.A, Information Security: Network Protection Standard

New 11/09/22 Summary

SYS 165, The Academic Calendar

Revised 11/09/22 Summary

SYS 825, Special Course Fees

Revised 11/07/22 Summary

SYS 363.A, SFS Change Requests of Bank and Contact Information

Revised 11/01/22 Summary

SYS 1244, Summer Prepay Deductions and Summer Session Benefits Eligibility

Revised 10/21/22 Summary

SYS 1210, Vacation, Paid Leave Banks, and Vacation Cash Payouts

Revised 10/13/22 Summary

SYS 1212, Sick Leave

Revised 10/13/22 Summary

SYS 335, Deaccessioning of Works of Art and Historical Treasure

New 10/03/22 Summary

SYS 635, Return to Work: Worker’s Compensation

New 10/03/22 Summary

SYS 1220, Postdoc Absence with Pay and Legal Holidays

New 09/16/22 Summary

SYS 236, Utilization of Independent Contractors

Revised 09/02/22 Summary

SYS 240, Relocation (Household Moves) and Temporary or Indefinite Work Assignments

Revised 09/20/22 Summary

SYS 324, Interinstitutional Financial Transactions

Revised 09/01/22 Summary

SYS 1033,Information Security: Incident Response

Revised 08/23/22 Summary

SYS 1202, Equal Employment Opportunity*

Revised 09/23/22 Summary

SYS 1214, Catastrophic Leave Program

Revised 08/24/22 Summary

SYS 324.A, Procedures for Interinstitutional Transactions

New 09/01/22 Summary
We want to hear from you

Please enter your name

Please enter a valid email address

Please enter a valid phone number

Please enter a message