UW System Policy Updates

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Analysis

This policy establishes a framework for classifying and protecting University of Wisconsin (UW) System data based on its level of sensitivity, value, and criticality to the university. Data classifications are necessary to secure and protect university data in a predictable manner consistent with the risk posed to the organization.

• This policy has been revised to align the data classifications established by UWSA with
  the data classifications used by UW-Madison.
• In Section 5, definitions were added for “data domain,” “data steward,” and “data
  trustee.”
• In Section 6.A, the data classification categories were re-ordered from high to low and
  are now low to high. An example was added for each category.
• Section 6.B was retitled to “Data Reclassification” and the content now applies to
  reclassification rather than protection.
• Added Section 6.C, Classification Documentation

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Analysis

This is a new guidance document to complement the revised SYS 1031, Information Security: Data Classification.

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Analysis

As part of an ongoing effort to update Regent Policy Documents, this proposal rescinds, updates, and consolidates seven Regent policies related to tuition and fees into a single Regent tuition policy. RPD 32-8, “Application Fees and Waivers,” would not be consolidated into this new policy, instead remaining as a standalone policy. This proposal would also reclassify the institution-wide tuition differentials as base tuition, starting in the 2024-2025 academic year.

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Analysis

·    The purpose of this policy is to outline the statutory, Board of Regents, and administrative policy provisions with respect to the parameters for establishing and authority for approving tuition and fees. Revisions to this policy are being considered in conjunction with the efforts to revise and merge the Regent Policy Documents on tuition and the rescission of the System Administrative Policy (SYS) 815, Student Technology Fee Expenditures. Proposed revisions to this policy include:

• Throughout the policy, renumbered sections to match current SYS template, updated format of statutory citations, and updated references to RPDs and SYS policies to reflect new titles.
• In Section 4, Background, generalized language regarding the Board of Regents approving a per credit fee structure that does not include a credit plateau, if requested by the UW institution.
• In Section 6.A.I, Resident vs. Nonresident, updated naming conventions and language regarding additional non-resident tuition rates at certain UW System institutions.
• In Section 6.A.V, Special Instructional Fees, removed procedural language regarding Shared Financial System codes that will be made obsolete by the Administrative Transformation Project (ATP).
• Retitled Section 6.A.VI to “Program-Specific Tuition,” removed mentions of institution-wide differentials, clarified that program-specific tuition rates can be sought for high-demand or high-cost programs, removed links to obsolete documents, and added details about the process by which institutions may request program-specific tuition rates. Removing mention of institution-wide differentials eliminates the ability to have such differentials. When all tuition-setting changes are brought to the Board of Regents, the Regents’ resolution for approval will include a provision to move current/existing institution-wide differentials into base tuition.
• Removed former Section 6.A.15, Multiple Campus Enrollments, to reflect the anticipated move of more institutions to a per-credit rate and current practice of not maintaining the plateau between main and branch campuses.
• In Section 6.A.XIII, Application Fees, changed directive from “is permitted to” to “must” assess a uniform application fee to reflect statutory language and the original intent of UW System policy. Added reference to Section 6.B.III, Application Fee Waivers.
• In Section 6.B.II, Nonresident Tuition Remission, Reciprocity, and Interstate Programs, updated naming conventions and language regarding additional non-resident tuition rates at certain UW System institutions.
• In Section 6.C.IV, Refunds/Withdrawals/Drops, added reference to SYS 807, Medical Withdrawal Policy.

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Analysis

Background Summary of Policy

• This policy sets forth principles applicable to the administration of Student Technology Fees. These fees were originally applied to UW-Madison during the 1993-1995 biennium, and then expended to all campuses during the 1995-1997 biennium. These fees are a tuition surcharge and are subject to policies that govern approval and allocation of GPR/fee funds. Specific provisions of this policy include:
  • The requirement that each institution must form a committee to review the plans for the allocation of the Student Technology Fee, and details about the committee’s composition and roles.
  • The requirement that institutions must establish a specific accounting tracking mechanism for Student Technology Fee allocations as well as provide an annual report of expenditures to the committee.
  • Examples of appropriate and inappropriate student fees expenditures. Generally, Student Technology Fee expenditures should concentrate on areas that benefit a significant number of students and should not be used for equipment and supplies for classrooms or departments used by a limited number of students.

Rationale for Rescission

• SYS 815 was created in 2001 to specifically define the provisions related to the newly applied Student Technology Fees. In proceeding years, much of this work has been normalized and incorporated into normal operating procedures.
• This policy was originally drafted during an advent of new technology that required consideration for how to build and maintain infrastructure to support their integration into the learning environment.
• Given the assimilation of these fees into existing financial processes, it is no longer deemed necessary to maintain a separate policy to specifically govern Student Technology Fees; therefore, this policy is proposed for rescission.