Administrative Practice Directives & Procedures
Transparent, clear, equitable and accessible
UW-Eau Claire is committed to establishing and maintaining institutional best practices. In support of this commitment to conduct the business of the University and its campus community in a consistent and orderly manner, we work to develop practice directives and procedures to make our administrative processes and practices more effective, and so that procedures are understood by the campus community.
Why is this important?
Policies, practice directives and procedures should be fully documented to communicate to employees the desired outcomes of organizational processes and help employees understand their roles and responsibilities within the organization. These documents set the foundation for the consistent and cost-effective meeting of objectives and ensure expectations are clearly communicated. Having written policies, practice directives and procedures establishes a high degree of understanding, cooperation, efficiency, and unity among employees of the organization and minimizes discrepancies based on individual interpretation.
In the event of employee turnover, the documents provide clearly set expectations to support continuity of operations. The absence of these documents can lead to a gap in controls and cause an institution to fall out of compliance with laws and Board policy.
Practice Directive & Procedure Development
Practice directive UWEC 1, Practice Directives and Procedures and procedure UWEC 1.A, Practice Directive & Procedure Development form the basis for understanding the reason for and processes associated with practice directives and procedures in the Division of Finance & Administration.
Approved templates for practice directives and procedures are linked below.
Questions? | Email the Office of the Vice Chancellor
Approved Practice Directives & Procedures
UWEC 000 Series: Office of the Vice Chancellor
| UWEC | Name | Type | Revised |
|---|---|---|---|
| 1 | Practice Directives & Procedures | Practice Directive | 07/15/22 |
| 1.A | Practice Directive & Procedure Development | Procedure | 07/15/22 |
| Practice Directive Template | Template | 07/15/22 | |
| Procedure Template | Template | 07/15/22 | |
| 13 | Contract Signature Authority | Practice Directive | |
| 13.A | Requesting and Approving Contract Signature Authority | Procedure | |
| 14 | Contract Management | Practice Directive | |
| 14.A | Managing and Storing Contracts | Procedure | |
| 40 | Foreign Gifts and Contracts Reporting | Practice Directive | |
| 40.A | Reporting of Foreign Gifts and Contracts | Procedure |
UWEC 100 Series: Children's Nature Academy
| UWEC | Name | Type | Revised |
|---|---|---|---|
| 100 |
UWEC 200 Series: Human Resources
| UWEC | Name | Type | Revised |
|---|---|---|---|
| 205 | Employee Disability Accommodations | Practice Directive | |
| 205.A | Requesting an Employee Disability Accommodation | Procedure | |
| 210 | Educational Assistance for Employees | Practice Directive | 01/01/23 |
| 210.A | Employee Tuition Reimbursement Program | Procedure | 01/01/23 |
| 228 | Workplace Wellbeing and Remote Working for Academic & University Staff | Practice Directive | 01/31/23 |
| 228.A | Requesting Remote Work Arrangements | Procedure | 01/31/23 |
| 228.B | Requesting an Alternative Work Schedule | Procedure | 01/31/23 |
| 239 | Children in the Workplace | Practice Directive | 03/01/23 |
| 239.A | Bringing Children to Work | Procedure | 03/01/23 |
| 270 | Employee Resource Groups | Practice Directive | |
| 270.A | Employee Resource Group Guidelines | Procedure |
UWEC 300 Series: University Accounting
| UWEC | Name | Type | Revised |
|---|---|---|---|
| 310 | Food Purchasing | Practice Directive | 07/15/22 |
| 310.A | Purchasing Food | Procedure | 07/15/22 |
| 311 | Clothing Purchases for Employee Use | Practice Directive | 09/01/22 |
| 311.A | Clothing Purchases for Employee Use | Procedure | 09/01/22 |
| 331 | Employee Taxable Benefits | Practice Directive | |
| 331.A | Reporting for Employee Taxable Benefits | Procedure |
UWEC 400 Series: Travel
| UWEC | Name | Type | Revised |
|---|---|---|---|
| 440 | Travel and Reimbursement Assistance | Practice Directive | |
| 440.A | Requesting Travel and Reimbursement Assistance | Procedure | |
| 445 | Travel Cash Advances | Practice Directive | |
| 445.A | Obtaining a Travel Cash Advance | Procedure |
UWEC 500 Series: Procurement
| UWEC | Name | Type | Revised |
|---|---|---|---|
UWEC 600 Series: Risk Management, Safety & Sustainability
| UWEC | Name | Type | Revised |
|---|---|---|---|
| 620 | Working in Isolation | Practice Directive | 01/26/23 |
| 620.A | Working Alone Safely | Procedure | 01/26/23 |
| 625 | Youth Protection and Compliance | Practice Directive | 03/01/23 |
| 625.A | Protecting Youth | Procedure | 03/01/23 |
UWEC 700 Series: University Police
| UWEC | Name | Type | Revised |
|---|---|---|---|
| 700 |
UWEC 800 Series: University Centers
| UWEC | Name | Type | Revised |
|---|---|---|---|
| 800 |
UWEC 900 Series: Budget & Resource Planning
| UWEC | Name | Type | Revised |
|---|---|---|---|
| 910 | Fiscal Administration | Practice Directive | 09/01/22 |
| 910.A | Funding Charter Process | Procedure | 09/01/22 |
UWEC 1100 Series: Facilities
| UWEC | Name | Type | Revised |
|---|---|---|---|
| 1115 | Project Evaluation | Practice Directive | 01/24/23 |
| 1115.A | Requesting Project Evaluation for a Space Reallocation or Renovation | Procedure | 01/24/23 |