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Resources & requirements for hosting minors on campus

Registering a Youth Activity

The Youth Protection Program (YPP) maintains a campus-wide registry of Youth Activities to enable coordination of oversight. Youth Activities must be registered with the YPP no later than sixty (60) days before the date when youth arrive or begin the activity.

The Youth Protection Program collects campus-wide data regarding the scope and frequency of youth activities, as well as demographic data. Registration is not intended to assess the academic content of the activity​​​​​​​.

Required to Register

A Youth Activity is defined as an intentional interaction between one or more Youth and a University employee or University-appointed volunteer; the Activity is sponsored or operated in part or in whole by the University, regardless of location or duration. Examples include but are not limited to: programs, events, camps, clinics, workshops, symposia, conferences, tournaments, meets, clubs, projects, competitions, internships, job shadowing, mentoring, lessons, coaching, tutoring, tours, field trips, lab visits, service-learning placements, etc.

Not Required to Register
  • Paid hourly employment of an individual under the age of 18
  • Enrollment in a university course by an individual under the age of 18
  • Orientation and academic advising activities for Matriculated Students under the age of 18
  • University events open to the general public, such as open houses, sporting events, concerts, and ticketed events
  • Licensed Children's Nature Academy preschool and/or childcare activities
  • Medical care given to minors in a University patientcare setting by a licensed health care provider
  • Research protocols approved by the University IRB (Institutional Review Board)Note: supplemental procedures may constitute a youth activity, for example transportation or supervision of youth research participants if unaccompanied by a parent/guardian.
  • Activities under UW-Eau Claire Policy “Children in the Workplace,” typically an employee bringing their own child to visit campus


Registration Process
  1. Submit Registration | The Program Director must register the Youth Activity via the Youth Activity Registration System (YARS) at least sixty (60) days before the date when youth arrive or begin the activity.
  2. Complete Required Steps | The Program Director must upload the required documentation at least thirty (30) days before the date when youth arrive or begin the activity.
  3. RMSS Review | The Department of Risk Management, Safety & Sustainability (RMSS) will review the form and may contact the Program Director to review requirements.
  4. Approval | The program registration will be approved when RMSS verifies that all requirements for the activity have been met.
  • Youth Activity Registration
  • Information for Activity Directors Learn about requirements for hosting a youth activity on a UWEC campus
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