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Student-Faculty Research Collaboration*

*Research collaboration is understood to include in-depth faculty-mentored undergraduate scholarly projects in any discipline.

A. Purpose and Overview:

This research program is intended to facilitate undergraduate research, scholarship, and creative activities during the academic year. Awards include funds for student stipends, supplies, services, and research travel.

The ideal project would involve a student in as many aspects of the scholarly process as possible. This will look different in each discipline, but might include:

  • Identification of a question or problem
  • Development of a process or approach to answer or solve it
  • Carrying out the project
  • Dissemination of the knowledge or product created

However, the project should be tailored appropriately by the mentor to match the developmental level of the student. The level of independent work performed by a first-year student will typically be quite different from that of a senior student in her second year working on a project.

Projects under this program should lead to presentation of results at meetings of scholarly organizations and, where possible, provide baseline data for inclusion in proposals to extramural funding agencies. As a condition of the grant, students will be expected to present their results at the annual UW-Eau Claire Celebration of Excellence in Research and Creative Activity or the UW System Symposium for Undergraduate Research and Creative Activity. Students are also encouraged to present findings at professional conferences or meetings in their disciplines or at the National Conference on Undergraduate Research (NCUR); travel funds for this purpose are available through the Student Travel for Presentation of Research Results program. In addition, it is not uncommon for a student to contribute to or co-author a manuscript for publication that results from their work. If the scholarly work will be ongoing, faculty are encouraged to use the results to provide baseline data for inclusion in proposals to extramural funding agencies.

Related programs that support undergraduate research:

B. Award:

Faculty collaborating with undergraduate researchers will be responsible for overseeing all aspects of the grant award. Awards for the academic year will not exceed $2,800 per student project, divided among student stipends, supplies, services, and research-related travel. For projects with one student, a maximum of $2,000 in stipend funds is recommended; for two students, $2,400; for three students, $2,800. Funds for supplies, services, and research-related travel will typically be limited to $600. Requests exceeding these maxima must be clearly justified in the budget explanation. Students working on multiple projects may be limited to a maximum stipend of $2800 for all projects in one funding cycle depending on availability of funds.

C. Eligibility:

Faculty, academic staff, and undergraduate students engaged in research or other scholarly activities in all disciplines are encouraged to apply. Graduate students may also be involved in the project as mentors to undergraduate students. Faculty and academic staff must have .5 FTE or greater appointments. The proposal may be submitted by any member of the collaborating team. Faculty in their first year at UW-Eau Claire will receive priority for these funds.

D. Application Process:

The Student-Faculty Research Collaboration application is processed in BP Logix and may be initiated by a mentor or a student. To start the form, initiate the Faculty Student Research Collaboration (academic year or summer grants) form and select Faculty/Student Research Collaboration Grants from the program dropdown within the form. Please visit the Using eForms and BP Logix page for a detailed explanation of the eForm system and please also see General Proposal Guidelines.

Faculty mentors are encouraged to mentor students in proposal-writing as appropriate to the situation. In particular, more senior students and students continuing on a project should be included in the proposal preparation process. Part of the mentoring process is to carefully review student-written proposals prior to submission. For students, the Center for Writing Excellence, located on the second floor of McIntyre Library, can help at any stage of the writing process, from brainstorming and outlining to organizing arguments and polishing claims.

The application has four primary sections:

  • Basic Information and Summary: This includes selecting the program (select Faculty/Student Research Collaboration Grants),co-investigators, project title, project funding dates, and a 3-5 sentence abstract.
  • Attachments (2):
    • Narrative: A PDF or Word document. It is strongly recommended that, whenever possible, faculty and students collaborate on the narrative. It should be no longer than 5 double-spaced pages with page numbers, and should address:
      • Project description
        • Project aims (e.g., research question, project goal(s))
        • Disciplinary context and significance
        • Theoretical approach, process and/or methodology
        • If this is a continuing project, activity and results to date
      • Nature of student activities and learning
        • Project steps, including dissemination plan (suggest time-line if possible)
        • Class rank, experience and preparation of students (those already selected or those to be recruited
        • Research skills and dispositions student(s) will experience/be exposed to
      • Faculty mentoring approaches and activities planned, such as:
        • Structure, nature and frequency of student-faculty interactions
        • Training and scaffolding of skills (e.g., research methods, research ethics, preparation for dissemination)
      • History of prior activities in faculty-mentored undergraduate research
        • Summary of previous projects (reference faculty vita
        • Provide highlights of student outcome
      • Larger or longer-term dissemination plan for this project
      • References cited (these may exceed the 5-page limit)
    • Faculty Vita: A brief (no longer than 2 pages) faculty vita as a PDF or Word file that documents
      • Faculty expertise in the general area of research propose
      • Past experience as a faculty research mentor
      • Student and/or faculty presentations, publications, etc, resulting from past student-faculty research projects.
  • Budget: Applicants must clearly explain and justify all requested expenses in the budget explanation section of the form
    • Wage Rates for student researchers: Minimum wage ($7.25) to $8.00 is preferred for beginning undergraduate researchers; more advanced researchers can be paid more, up to $10.00. During the academic year it is reasonable for students to work 5 to 8 hours per week, i.e., 75 to 120 hours per semester; more work during Winterim and Interim is possible, but must be specified in the budget explanation
    • Travel and Supplies: please indicate how cost totals are calculated.
  • Routing: please fill in the appropriate routing order including your Faculty Mentor (if you are a student), department chair or unit director, and dean or equivalent to ensure the application is properly reviewed.

E. Proposal Evaluation:

Primary evaluation will be based on the quality of the student research experience proposed. Click here to see criteria used by project reviewers. Where projects are ranked equally, preference may be given to:

  • Tenure-track faculty, especially faculty in their first year at UW-Eau Claire
  • Projects that bring in new students
  • Ongoing projects in which student and project have progressed appropriately
  • Interdisciplinary projects
  • Projects from underrepresented disciplines
  • Projects that involve students in proposal-writing
  • Projects from faculty with a good track record in research mentoring
  • The first project from a faculty member (over a second or third proposal from a faculty member in any proposal round)
  • Projects that develop promising groundwork for an extramural funding proposal

F. Deadline for Application:

The proposal must be submitted to the dean (or equivalent) by October 21 or the next working day if this date falls on a weekend or holiday. Faculty in their first year at UW-Eau Claire will receive priority for these funds.

Avoid the fall crunch by submitting early; the early-bird deadline is July 15. An additional call for proposals may be made in the Spring semester if funds are available. Those seeking summer research support should apply under the Summer Research Experiences for Undergraduates program.

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