Foundation: Financial Specialist II, Lead and Gift Matching Coordinator

POSITION: A full-time university staff position is available in University of Wisconsin-Eau Claire Foundation beginning June 1, 2025. The working title of this assignment is Lead and Matching Gift Coordinator with an official title of Financial Specialist II, Lead and Matching Gift Coordinator. This is an expected-to-continue assignment which requires a six-month probationary period. The expected hourly hiring salary will be based on qualifications and experience.

MINIMUM QUALIFICATIONS: Minimum of a high school diploma or equivalent. Showcases skills such as being efficient with time management and meeting deadlines, as well as having a high attention to detail.

PREFERRED QUALIFICATIONS: Prior foundation or non-profit experience, data entry experience, cash handling & processing experience and experience working with databases such as Raiser’s Edge or PeopleSoft.

DUTIES:

• This position supervises and serves as the lead staff member for all cash receipts processing and demographic updating on donors and alumni for the Development and Alumni Relations area.
• Assist with gift entry batch entry as needed for all gifts made to the Foundation.
• Record special gifts such as stock and gift-in-kind donations into the Raiser’s Edge software.
• This position is responsible for making independent decisions on gifts that are not clearly designated.
• Audit, post and receipt all gifts to finish the gift entry process. Ensure all entries are completed accurately and that all gifts are posted timely.
• Prepare invoices for donors and enter one-time pledges onto the donor records.
• Prepare adjustment forms and complete gift adjustments when needed.
• Manage and maintain the matching gift program and serve as the office contact for all matching gift related items.
• Help assist with providing training to new staff and student employees on the office procedures related to gift entry
• Help maintain records, foundation accounts & administrative support for the Foundation.

THE UNIT: University of Wisconsin-Eau Claire Foundation consists of 27 staff members. The UW-Eau Claire Foundation is an independent, 501c(3) tax-exempt organization whose primary mission is the stewardship of private funds donated to the Foundation for the benefit of the University of Wisconsin – Eau Claire. Our goals are to assist in the continued tradition of academic excellence at the University of Wisconsin - Eau Claire, and to act as an advocate between the university and the broader community. Please visit https://foundation.uwec.edu/ for more information.

UNIVERSITY and EAU CLAIRE COMMUNITY: UW-Eau Claire, an institution of approximately 11,000 students and 1,200 faculty and staff, is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader in faculty-undergraduate research and study abroad. We strive for excellence in liberal education and select graduate and professional programs through commitment to teaching and learning and dedication to our core values of diversity, sustainability, leadership, and innovation. To learn more about UWEC, visit https://www.uwec.edu/human-resources/employment-opportunities/why-uwec/ .

The City of Eau Claire, situated at the confluence of the Chippewa and Eau Claire rivers, is at the center of a metropolitan area of approximately 100,000 people located 90 miles east of Minneapolis/St. Paul. The area features beautiful parks and trails, strong public schools, a vibrant arts scene and local food culture, and abundant recreational opportunities.

APPLICATION PROCEDURE: Applications are submitted electronically. Please follow instructions found on the following UW-Eau Claire Web site: https://www.uwec.edu/job-postings/. You must create an account and login before you can apply. If you have not yet registered, click on the "Click here to Register" link to begin the registration process. If you are already a registered user, input your "User Name" and "Password" and select "Login." Click the link to the Foundation: Lead and Matching Gift Coordinator position (Job ID #21850) and then click the "Apply Now" button to submit your application electronically. Your application will not be considered complete until all required documents are attached and all required fields are completed. Please be sure you have included the following in PDF format:

• Letter of application
• Resume
• Names and contact information for three references.

Please direct requests for additional information to: Dennis Boda; bodadp@uwec.edu

To ensure consideration, completed applications must be received by June 11, 2025. However, screening may continue until position is filled. The university reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. Employment will require a background check. Employment will also require you and your references to answer questions regarding past conduct related to sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7).

The UW-Eau Claire Police Department is dedicated to maintaining a safe and secure environment for learning and working. Although crime at the University of Wisconsin-Eau Claire is limited, the University Police want students, faculty and staff to be aware of crime on campus and the area surrounding the campus. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal law that requires colleges and universities to disclose annual information about campus crime. Visit Campus Security and Fire Report (https://www.uwec.edu/files/8/annual-security-report.pdf) . Also visit our Campus Security Authority policy (https://www.uwec.edu/files/787/CleryCompliancePolicy.pdf).

UW-Eau Claire is an AA/EEO/Veterans/Disability employer.