The Faculty Sabbatical Program enables recipients to engage in intensive study in order to become more effective teacher-scholars and enhance their services to the University. Sabbaticals offer opportunities for faculty to acquire, develop, and share new knowledge and skills in their fields and incorporate these into their pedagogy. This privilege will be granted to faculty on the merits of their proposed sabbatical project and their past academic contributions to the university.
The word "sabbatical" is used to refer to the professional leave program authorized by s. 36.11(17), Wisconsin Statutes. A faculty member is eligible for a sabbatical award under the following terms:
- A faculty member must have completed six or more years of full-time instructional service, or its equivalent, in the UW System and not have taken a sabbatical within the UW System during the previous six years of full-time service, or its equivalent. In practice, UW-Eau Claire does not award sabbaticals until after the tenure decision.
- Leaves of absence, regardless of source of funding (including personal resources), will be excluded in determining a faculty member's years of full-time service.
- Preference shall be given to those making significant contributions to the university through teaching and service, and who have not had a leave of absence, regardless of source of funding, in the previous four years.
- A sabbatical will not be awarded to a faculty member who will not return to a permanent position in the year following the sabbatical leave.
- A sabbatical application will not be considered from anyone who has not completed prior final grant reports.
C. Types of Sabbaticals:
Two types of sabbatical leaves are available to faculty members:
- A faculty member may take a sabbatical leave for an academic year and receive institutional financial support at any level up to sixty five percent of his/her full compensation for that period, in accordance with institutional policies.
- A faculty member may take a sabbatical leave for one semester of the academic year and receive financial support from the institution at any level up to a maximum of his/her full compensation for that period.
A number of conditions govern the faculty sabbatical program. These are listed in the academic planning statement on faculty sabbaticals (ACPS 3.3). In addition, please note the following.
- Any questions about copyrights for the publication of books, laboratory manuals, etc. stemming from projects funded under this program must be addressed before the proposal is submitted for review. Faculty should contact John Pollitz, copyright officer, L3005, 715-836-3715, firstname.lastname@example.org, for additional information.
- Projects involving human subjects must be approved by the Institutional Review Board for the Protection of Human Subjects before they are implemented. The necessary application forms are available from the Office of Research and Sponsored Programs or online at: http://www.uwec.edu/ORSP/IRB/index.htm.
- Projects involving animals must be approved by the Institutional Animal Care and Use Committee (IACUC) before they are implemented. The necessary application forms are available from Dr. Dan Janik, Chair, IACUC, 715-836-5023, email@example.com.
- Publications or presentations resulting from work funded by this leave program should acknowledge that the funds to support the project came, in part, from the University of Wisconsin-Eau Claire Faculty Sabbatical Leave Program.
E. Application Process:
Please consult with your department chair when planning a sabbatical leave. The chair will need to present a detailed plan for how the department will manage the workload during your leave as a part of the application, and may need some time for planning.
The application is submitted via a BPLogix Eform. Please visit the Using eForms and BP Logix page for a detailed explanation of the eForm system. Click here to log in to BPLogix using your UW-Eau Claire ID and password. ORSP staff can assist with the application. Past examples of successful proposals are available on request. Proposals may be sent to the Office of Research and Sponsored Programs for preliminary review and comment three or more weeks before the application deadline.
This application is for Sabbatical Leave only. Funding for activities discussed in your proposal must be sought from other university or extramural sources. It is a good idea to begin discussions with ORSP staff during the development stage of your proposal regarding possible funding sources for the activities you plan to pursue.
Key components of the application form:
- Basic Proposal information including:
- Sabbatical length requested (Year, or fall or spring semester)
- Grant applications planned in support of the sabbatical
- Applicant information including:
- The date you started working at UW-Eau Claire
- List of timing and length of all leaves of absence, whether partial or full
- Short abstract (150 words) that will be shared with the Board of Regents, should your sabbatical leave be recommended. It should include a summary of the nature of the project, its significance, and key expected outcomes. This will be the “public face” of your sabbatical if it is recommended.
- List of sabbatical goals/aims.
- List of expected outcomes.
Attachments:Attach the following as PDF or Word Documents:
- Project Description (6 to 10 pages, double-spaced, please number pages). In language clear to faculty in any discipline, please describe the following:
- Aims of the project and its significance to the discipline
- Project approach and plan
- Planned outcomes for the project by which success of the project will be demonstrated
- Timeline and discussion of why a time reassignment from teaching/service is needed
- Expected benefits for the applicant, the university and for students as a result of the project
- Qualifications and Past University Contributions (page limit 3 pages double spaced)
- Describe your significant contributions in scholarly/creative work and indicate how the proposed project builds on past accomplishments and supports your longer-range professional goals.
- Describe your significant contributions in teaching
- Describe your significant contributions to service
- Current Professional Vita. The vita should substantiate the qualifications for execution of the project as described above.
- Letters of Endorsement (optional). Examples include:
- Letter from a scholar familiar with your work to testify to the significance and expected impact of the proposed sabbatical project.
- Letter(s) indicating that resources to be provided by any outside entities (e.g., office space at another institution, funding, collaborations) will be available.
F. Evaluation and Selection Procedures:
In keeping with State Statute, UW System Guidelines, and the UW-Eau Claire Faculty and Academic Staff Rules and Procedures, the UW-Eau Claire selection process is as follows:
The (tenured) members of the University Research and Creative Activity Council review the application materials and forward their ranking, together with all supporting materials, to the Provost. The Council uses an evaluation form that address all criteria applied in ranking applications. In fairness to all applicants, proposals that do not follow the guidelines may be significantly downgraded.
In addition to the ranking provided by the Council, the Provost is provided with data, submitted by chairs and vetted by the deans, on the cost or salary savings associated with each sabbatical proposed. In consultation with the deans, the Provost selects the sabbaticals to be recommended, attending to the merit ranking but also using financial data to maximize the number of sabbaticals awarded.
The Provost will forward the final list of faculty recommended for sabbatical leave to UW-System Administration and will certify that the quality of program offerings will not be reduced below acceptable standards by the absence of those faculty members on sabbatical leave. The Provost will also certify that the screening process followed nondiscriminatory principles.
G. Timetable for Sabbatical Proposals:
Mid-August (three weeks prior to submission deadline), Deadline for submitting a narrative draft if you wish for input prior to proposal submission. It is better if you submit earlier. Send proposal draft as an attachment to firstname.lastname@example.org. August 18, 2015
Late August, usually Wednesday of the first week of faculty contract at 12:00 pm in CETL, Presentation on Preparation of Sabbatical Proposals. August 26, 2015
Early September, usually during the first week of class, Deadline for submission of sabbatical application via BP Logix to your chair. Sept. 9, 2015
Mid-September, a week after the submission deadline, Deadline for submission of form to ORSP by dean. Sept. 15, 2015
First week of November, List of recommended proposals due at UW System Office of Academic Affairs. Approved UW-Eau Claire proposals will be forwarded by the Provost and Vice Chancellor.
Early December, Formal announcement of awards by the Board of Regents.
H. Final Report:
The final report is created on a document that has the goals/aims and expected outcomes from the sabbatical form pasted at the top (created by the writer or by ORSP). In 2-4 pages the report should describe the accomplishments of the sabbatical and describe reasons for any changes in direction or scope. The report should be submitted to the chair, the appropriate college dean, and the provost with a copy to the Office of Research and Sponsored Programs by March 1 for Fall semester sabbaticals or October 15 for Spring semester or academic year sabbaticals.