College of Nursing: Dean’s Assistant – JR 10009439

POSITION:

A full-time university staff position is available in the College of Nursing, beginning May 4, 2026. The working title for this assignment is Dean’s Assistant, with an official title of Administrative Assistant III. This is an expected-to-continue assignment that requires a six-month probationary period. The expected hourly hiring rate will be based on qualifications and experience, within the range of $23.08 to $25.00 per hour.

MINIMUM QUALIFICATIONS:

We’re seeking a highly organized professional with experience in office administration, calendar management, and event coordination. Candidates should be proficient in Microsoft Office, Outlook, and Teams; able to handle confidential information; and skilled at managing multiple priorities under pressure. Strong communication, attention to detail, independent judgment, and teamwork are essential. Quick learning of university policies and procedures is required. Applicants are encouraged to highlight these skills in their application materials.

PREFERRED QUALIFICATIONS:

Preferred candidates may have experience in donor stewardship, scholarships, awards, and fundraising, as well as familiarity with data-driven evaluation and reporting. Knowledge of higher education governance, accreditation standards, and professional nursing organizations is a plus. Ideal candidates bring advanced event planning and project management skills, proficiency with donor management systems (e.g., Raiser’s Edge, Slate), strong analytical and problem-solving abilities, and experience preparing reports and presentations. Strategic thinking and the ability to build and maintain relationships with donors, alumni, faculty, and external partners are highly valued.

DUTIES:

Position Summary:

The Dean’s Assistant provides high-level administrative and executive support to the Dean’s Office, managing complex scheduling, office operations, communications, and reporting. Acting as a central liaison for internal and external stakeholders, this role supports strategic initiatives, coordinates College operations, and handles confidential information with discretion and professionalism. Our administrative team ensures smooth operations that enable faculty and students to excel in education, research, and community engagement.

Key Responsibilities:

Executive Administration & Office Operations

• Manage daily operations of the Dean’s Office: reception, inquiries, and correspondence.
• Maintain the Dean’s calendar, schedule meetings, and anticipate priorities.
• Track institutional deadlines and prepare materials for timely reports and decisions.
• Maintain confidential records and official college documentation.
• Coordinate guest parking and serve as primary point of contact for visitors.
• Support faculty and staff recruitment: interview scheduling, communications, and evaluation tracking.
• Manage professional memberships, employee identification materials, and onboarding logistics.
• Serve as liaison for building operations, safety, and emergency preparedness.
• Assist with strategic planning initiatives and special projects.

Communication, Engagement & Student Support

• Coordinate college events, recognition activities, and donor engagement initiatives.
• Serve as recording secretary for College meetings, maintaining official minutes.
• Support scholarship processes, employee awards, surveys, and student academic notifications.
• Assist with seminar and professorship events, managing logistics, communications, and virtual meetings.
• Proofread and prepare professional reports, correspondence, and meeting materials.

Stewardship & Advancement

• Serve as liaison with the Foundation, supporting donor, alumni, and stakeholder engagement.
• Develop and deliver donor recognition materials, impact reports, and event planning.
• Align donor support with College and Foundation strategic goals using data-driven evaluation.
• Implement best practices in donor stewardship and institutional engagement.

THE UNIT:

Join a university community built on a tradition of excellence, inclusion, and transformative education. At UW–Eau Claire’s College of Nursing, our administrative team supports the next generation of nurse leaders who advance health through practice, education, and scholarship. As a member of our staff, you’ll play a vital role in coordinating operations, facilitating communication, and supporting strategic initiatives across the College. Your contributions help create a smooth, effective, and welcoming environment for students, faculty, and community partners.

UNIVERSITY and EAU CLAIRE COMMUNITY:

UW–Eau Claire, home to approximately 11,000 students and 1,200 faculty and staff, is a top-ranked comprehensive university in the Midwest known for faculty-undergraduate research and study abroad opportunities. We are committed to excellence in teaching, learning, and professional programs, guided by our core values of diversity, sustainability, leadership, and innovation.

Eau Claire, located at the confluence of the Chippewa and Eau Claire rivers, is part of a metropolitan area of roughly 100,000 people. The region offers beautiful parks and trails, strong schools, a vibrant arts and food scene, and abundant recreational opportunities.

APPLICATION PROCEDURE: Applications are submitted electronically. Please follow instructions found on the following Web site: https://wisconsin.wd1.myworkdayjobs.com/UW_Comprehensives (Job ID #10009439). Please be sure you have included the following in PDF format:

• Please submit a brief letter highlighting your interest in the Dean’s Assistant role, relevant administrative experience, and key skills. Include examples of accomplishments demonstrating organization, communication, and collaboration. Conclude by explaining how you would contribute to the College of Nursing and your interest in further discussing the position.
• Resume
• Names and contact information for three references.

Please direct requests for additional information to:

Samantha Pearson, College of Nursing Finance & Operations Manager, pearsosa@uwec.edu

To ensure consideration, completed applications must be received by April 8, 2026. However, screening may continue until position is filled. The university reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. Employment will require a background check. Employment will also require you and your references to answer questions regarding past conduct related to sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7).

The UW-Eau Claire Police Department is dedicated to maintaining a safe and secure environment for learning and working. Although crime at the University of Wisconsin-Eau Claire is limited, the University Police want students, faculty and staff to be aware of crime on campus and the area surrounding the campus. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal law that requires colleges and universities to disclose annual information about campus crime. Visit Campus Security and Fire Report. Also visit our Campus Security Authority(CSA) policy.

UW-Eau Claire is an AA/EEO/Veterans/Disability employer