Blugold Central: Assistant Registrar

POSITION: A full-time, professional academic staff position is available in Blugold Central beginning July 28, 2025 to serve as Assistant Registrar. The salary will be commensurate with experience and qualifications.

MINIMUM QUALIFICATIONS:

• Bachelor’s degree from a regionally accredited institution
• Higher education work experience
• High level of professional judgment & discretion
• Excellent written and oral communication skills
• Able to maintain confidentiality while working with sensitive information
• Highly dedicated to service excellence for students, faculty and staff
• Ability to analyze, make decisions, and problem solve effectively

PREFERRED QUALIFICATIONS:

• Master’s Degree from an accredited institution
• Supervisory experience
• Knowledge of academic curriculum, curricular policies & procedures
• Knowledge of reporting functions
• Technical knowledge of relational databases and regulations regarding data privacy (FERPA) and data security
• Well-developed leadership and management skills
• 3 years’ work experience in a Registrar’s office
• Understanding of academic structure and the systemic impacts of curricular changes

DUTIES: Under general supervision of the Registrar, the Assistant Registrar has specific and immediate responsibility for personnel and operational matters related to data systems and degree review activities of the Registrar’s Office. This position serves as the departmental expert for advanced system analysis and all external data-related processes, including but not limited to: NSC, GE/FVT, CDR reporting and curricular data management activities and serves as the lead functional expert of the degree audit software. The Assistant Registrar will demonstrate a thorough knowledge of the business processes and academic policies being supported ensuring compliance with University and UW System policies and procedures and with state and federal regulations. The individual in this position functions as the primary contact person regarding data management activities and represents the Registrar’s Office as liaison to the Universities of Wisconsin Office of Policy Analysis & Research, the divisions of Learning and Technology Services (LTS) and Institutional Research. The Assistant Registrar leads the office in the maintenance, utilization, testing, research and implementation of new product features and development of data reporting applications.

Specific Responsibilities:

• Manage personnel and operational matters related to student data systems and degree review staff including the following:
  • operational and system reporting; authorization of access to student information system; open-record reporting; degree eligibility determination; awarding of degrees; diploma issuing; degree audit maintenance; graduation requirement interpretation; records retention; ensure compliance with University and Universities of Wisconsin policies and procedures.
• Hire, supervise, train, and evaluate personnel; provide leadership to staff around setting goals, planning, identifying and solving problems, clarifying expectations, and evaluating processes.
• Serve as an institutional resource for administration, faculty, staff and students in the interpretation and application of university and academic policies and provide expertise in data reporting and data management. Collaborate to resolve problems, implement new procedures, and ensure consistency.
• Develop/recommend new policies and procedures based on campus needs, system directives, technology advancements, etc.
• Provide leadership in identifying and implementing new technology to improve business practices to streamline processes. Strive to improve staff productivity and document processing time. Research new software solutions, best practice methodologies, gather stakeholders as necessary and work on making process improvements.
• Provide leadership and project management supervision to ensure quality customer service is provided to our various internal and external customers.
• As part of the leadership team, develop, and implement short- and long-term strategic goals for the office.
• Manage the information systems in the Registration and Records and function as an Oracle Campus Solutions and Data Warehouse functional expert. Duties include:
  • Conduct and coordinate student and curricular data requirements for submission of external data reporting.
  • Provide direction and support on security, reporting and data integrity issues. Trouble shoots data integrity issues or errors.
  • Determine and apply appropriate academic structure changes.
• Coordinate with LTS to develop data models and communicate structural changes to enhance reporting structure.
• Coordinate with LTS to resolve system problems and make system improvements within a highly integrated administrative structure through systems design and development.
• Interpret and administer data models and work with end users to ensure data integrity and reliability while ensuring the protection of the University’s integrated database.

UNIVERSITY and EAU CLAIRE COMMUNITY: UW-Eau Claire, an institution of approximately 10,000 students and 1,200 faculty and staff, is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader in faculty-undergraduate research and study abroad. We strive for excellence in liberal education and select graduate and professional programs through commitment to teaching and learning and dedication to our core values of diversity, sustainability, leadership, and innovation.

The City of Eau Claire, situated at the confluence of the Chippewa and Eau Claire rivers, is at the center of a metropolitan area of approximately 100,000 people located 90 miles east of Minneapolis/St. Paul. The area features beautiful parks and trails, strong public schools, a vibrant arts scene and local food culture, and abundant recreational opportunities.

APPLICATION PROCEDURE: Applications are submitted electronically. Please follow instructions found on the following UW-Eau Claire Website: https://www.uwec.edu/employment-opportunities. You must create an account and login before you can apply. If you have not yet registered, click on the "Click here to Register" link to begin the registration process. If you are already a registered user, input your "User Name" and "Password" and select "Login." Click the link to the Blugold Central: Assistant Registrar position (Job ID #21870) and then click the "Apply Now" button to submit your application electronically. Your application will not be considered complete until all required documents are attached and all required fields are completed. Please be sure you have included the following in PDF format:

• Letter of application
• Resume
• Names and contact information for three references.

Please direct requests for additional information to: Kim O’Kelly; weigelkb@uwec.edu

To ensure consideration, completed applications must be received by June 27, 2025. However, screening may continue until position is filled. The university reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. A criminal background check is required prior to employment.

The UW-Eau Claire Police Department is dedicated to maintaining a safe and secure environment for learning and working. Although crime at the University of Wisconsin-Eau Claire is limited, the University Police want students, faculty and staff to be aware of crime on campus and the area surrounding the campus. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal law that requires colleges and universities to disclose annual information about campus crime. Visit Campus Security and Fire Report (https://www.uwec.edu/human-resources/employment-opportunities/job-openings/upload/AnnualSecurityandFireReport-2.pdf) . Also visit our Campus Security Authority policy (https://www.uwec.edu/human-resources/employment-opportunities/job-openings/upload/CleryCompliancePolicy.pdf)

UW-Eau Claire is an AA/EEO/Veterans/Disability employer.