Student Services
Privacy of Student Records
Student records and information are protected under the Family Educational Rights and Privacy Act (FERPA). For information and a tutorial on this federal law, please go to the Privacy of Student Records and FERPA web pages. Contact Angel Prochnow if you have questions not addressed in those web pages.
Who has access to student records?
The Student--
Students have access to their own records as well as the
right to restrict the release of information, and to request the amendment of records they believe to be inaccurate.
University Officials--
Professors, advisors, and administrative staff of the University
frequently need to view student records in order to perform
their jobs professionally and responsibly. These
people have access to certain student information without written
consent from the student. University
officials are expected to use student information responsibly
and safeguard against its exposure to non-officials.
Directories, Publications, Employers, Insurance Companies--
Some information, such as permanent & local addresses,
date of birth, majors & minors, awards received, and dates
of attendance are considered to be "directory information",
and may be released to requesting parties without the students'
expressed consent. If you do not wish this information to be released, you should
complete, sign and submit a "Restriction on Release of
Information" form at the Registrar’s office. These
restrictions will remain in force until you remove them.
Parents--
While parents understandably have an interest in a student’s
academic progress, they are not automatically granted access
to a student’s records without written consent of the
student. Parents are encouraged to consult with the student if academic
information is needed. Please see the Information for Parents page.
Student's Right to Restrict their Information--
Students have the right to restrict any information that
they do not want accessed by the public. Personally identifiable
information such as a student's social security number, grades
and GPA, class schedules, and transcripts are NEVER made available,
except to school officials, without the student's written consent.
Students can obtain the Restriction on Release of Information form at the Registrar's office at Schofield Hall, room 128. This form can also be completed online, printed out, signed and mailed to: UW-Eau Claire Registrar's Office, 105 Garfield Avenue, Eau Claire, WI 54701.
Complete the Online Restriction form
Once the signed Restriction form is submitted to the Registrar's office, the restrictions will remain in effect until they are removed by the student. To remove the restrictions, simply stop in at the Registrar's office and ask to sign the Removal of Restrictions portion on the form you have already submitted.
If a student wishes to restrict information from the annual paper Campus Directory, a Restriction form must be submitted before the deadline of publication. This deadline usually falls at the end of the second week of the Fall term. Contact the Registrar's office at 836-2425 for the final date to make address changes and apply restrictions.
Notification of rights under the Family Educational Rights and Privacy Act (FERPA) for Postsecondary Institutions.
