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(Archives) Microsoft Publisher 2003: The Publisher Environment

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This article is based on legacy software.

Publisher is a powerful software application used for desktop publishing. It allows you to manipulate features such as page size, text, graphics, and borders. Publisher's strengths are in its ability to bring together text and images to make professional looking flyers, brochures, handouts, and newsletters. This document will familiarize you with the Publisher environment and its components.

The Publisher Window

The Publisher window contains many parts that work together to make creating a document easier.
print publication

Window Elements

Understanding the elements you see in the Publisher window is the first step to becoming comfortable with the application. The elements listed below are the ones you will use most often.

Title Bar
The Title Bar displays the document's name. If the document is unnamed, the name displayed in the title bar will be PublicationX where X is a sequential number.

Two rulers running vertically and horizontally along the screen can be set to measure in inches, centimeters, picas, or points (a pica is a unit of measurement used in typography, equal to 12 points, approximately 1/6 of an inch). You can choose to display or hide them.

Work Area
The work area is the background surrounding the Publisher document (beyond the margins). It is useful for temporarily placing text and graphic elements when deciding where to place items, or when moving items between pages. Text and graphics on the work area will not print.

The blue dotted lines represent the page margins. Generally, all the text and graphics are placed within the page margins.

The page boundaries represent the edges of the paper. Any items outside or overlapping the page boundaries will not print.

Task Pane
The task pane provides quick access for complicated functions and can include Help, Clip Art, Find and Replace, Graphics Manager, Publication Designs, Styles and Formatting, and many others.

Object Bar
Publisher provides several tools that are used to accomplish various tasks.

Scroll Bars
Like Microsoft Word and other applications, Publisher has scroll bars to help you move to various points on the current page(s). Scroll bars are not used to move between pages.

Standard Toolbar
The Standard Toolbar contains buttons for common functions in Publisher and throughout Microsoft Office. This toolbar is similar in most Office 2003 programs.

Formatting Toolbar
The Formatting Toolbar contains buttons for common text formatting options in Publisher and throughout Microsoft Office. This toolbar is similar in most Office 2003 programs.

Page Icons
The Page Icons indicate how many pages the publication contains and which page is currently selected. The Page Icons are also used to navigate between the pages of your publication.

The Object Bar

The Object Bar contains each of the tools you will use to create and manipulate text and graphics in Publisher.
object bar

Tool Function
Select Objects Selects lines, shapes, graphics, and text boxes. Selected items can be resized and have their attributes changed.
Text Box Creates text boxes.
Insert Table Creates tables.
Insert WordArt Adds WordArt to your publication.
Picture Frame Creates a frame in which a picture may be inserted.
Line Tool Creates a line.
Arrow Tool Creates an arrow.
Oval Tool Creates circular and oval shapes.
Rectangle Tool Creates rectangular shapes.
AutoShapes Creates a variety of different shapes
EXAMPLE: Hearts, lightning bolts, thought boxes.
Design Gallery Object
Inserts a wide array of different objects from the Microsoft Publisher Design Gallery
EXAMPLE: Coupons, advertisements, logos.

The Basic Toolbars

Microsoft Publisher contains various toolbars to assist you in creating your publications.

Displaying a Toolbar

  1. From the View menu, select Toolbars.

  2. Select the desired toolbar.

Standard Toolbar
Provides shortcuts to basic functions such as save, open, new, cut, copy, and paste.
standard toolbar

Formatting Toolbar
Displays paragraph styles, font, font size, alignment, indentation, and space before and after paragraphs when working with text.
formatting toolbar

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