(Legacy) Microsoft PowerPoint 2007: Making your Presentation
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PowerPoint has many features that will help you give a smooth and professional presentation. This document will help you prepare your presentation by providing useful information and making you feel comfortable with your presentation.
Rehearsing Presentations
Rehearsing is just as important as the work you put into creating your presentation. It is especially important if you have applied builds, transitions and/or other elements, and are working in the automatic advance mode because you will need to keep control of the timing of all these elements to prevent mistakes.
PowerPoint has a rehearsing feature that can time you while you practice your presentation. Each slide displays the number of seconds that elapses while that specific slide is displayed during the presentation.
Setting Up the Slide Show
From the Slide Show tab, in the Set Up group, click SET UP SLIDE SHOW
The Set Up Show dialog box appears.Under Show type, select Presented by a speaker (full screen)
To rehearse using all of the slides in your presentation, in the Show slides section, select All
To rehearse using only a range of slides, in the Show slides section, select From and specify the rangeTo manually advance the slides, in the Advance slides section, select Manually
To have the slides advance automatically, under Advance slides, select Use timings, if present
The Use timings option will automatically advance your slides according to the times you have preset.Click OK
Rehearsing the Slide Show
When you are rehearsing your slide show, the Rehearse Timings option allows you to rehearse your PowerPoint slide and/or record timings.
From the Slide Show tab, in the Set Up group, click REHEARSE TIMINGS
The slide show starts and the Rehearsal dialog box appears recording the time.Rehearse your presentation
When you want to change slides click the mouse
NOTES:
After clicking to the next slide, PowerPoint automatically records the time spent on that slide.
If you know the time you want to spend on each slide, in the Rehearsal dialog box, type the times.
When you are finished, an alert box appears asking if you would like to record timing.To discard the recorded timing, click NO
To save the recorded timing, click YES
NOTE: To preview your slide show with the recorded timing, from the View tab, in the Presentation Viewsgroup, click SLIDE SHOW .
Working with Slide Timing
PowerPoint offers a number of options in regard to the timing of the slides in your presentation. You can assign timing manually, suppress it during a presentation, or remove it.
Assigning Slide Times Manually
From the View tab, in the Presentation Views group, click SLIDE SORTER
OR
In the Slides and Outline pane, select the Slides tab
OR
On the lower right side of your screen, click SLIDE SORTER
Working in Slide Sorter view lets you set the slide timings for all of your slides without changing views.Select the slide to which you want to manually assign a time
From the Animations tab, in the Transitions to This Slide group, under Advance Slide, select Automatically After
NOTE: The option is selected if a checkmark appears before it.In the Automatically after text box, type the amount of time that the slide should stay on the screen
OR
Use the nudge buttons to select the desired timeOPTIONAL: In order to have the option to manually advance your slides while the time recording is running, under Advance Slide, select On Mouse Click
NOTES:
The option is selected if a checkmark appears before it.
Both Automatically after and On mouse click can be selected at once. This allows you to advance to the next slide before the pre-selected time is up.Repeat steps 2-6 for each additional slide
OR
To apply this timing to all slides in the current presentation, click APPLY TO ALL
Suppressing Slide Timing During a Presentation
Depending on when and where you are giving your presentation, the timing you have set for your slides may not be appropriate. You can suppress the timing that you have set up without removing the timing.
From the Slide Show tab, in the Set Up group, click SET UP SLIDE SHOW
The Set Up Show dialog box appears.In the Advance slides section, select Manually
Click OK
Removing Slide Timing from Individual Slides
If you find that the timing you have set for a slide(s) is no longer appropriate, you can remove it.
From the View tab, in the Presentation Views group, click SLIDE SORTER
OR
In the Slides and Outline pane, select the Slides tab
OR
On the lower right side of your screen, click SLIDE SORTER
Working in Slide Sorter view lets you set the slide timings for all of your slides without changing views.Select the slide from which you want the time removed
From the Animations tab, in the Transitions to This Slide group, under Advance Slide, deselect Automatically After
Repeat steps 2-4 for each additional slide
OR
To apply this removal of timing to all slides, click APPLY TO ALL
Embedding Fonts
When you create your presentation, it is best to embed the fonts in case the computer with which you actually present does not have all of the fonts you used. Embedding fonts will also enable you to avoid problems with bullet shape and helps make your presentation more portable. This can be done after your slides are already written. For more information, refer to Making Presentations Portable.
With your presentation open, click the OFFICE button, select Save As
The Save As dialog box appears.From the Tools pull-down list, select Save Options...
The PowerPoint Options dialog box appears with the Save options displayed.Under Preserve fidelity when sharing this presentation, select Embed fonts in the file
Select the desired option
NOTES:
Embed only the characters used in the presentation (best for reducing file size) is selected by default.
To share the file or present on an unfamiliar computer, select Embed all characters (best for editing by other people).Click OK
The Save As dialog box reappears.Using the Save in pull-down list, navigate to the desired save location
In the File name text box, type the presentation name
Click SAVE
Showing Your Presentation
When you present your slide show, the slides will fill the entire computer screen. To start the show, follow the steps below:
Open the presentation
Verify that your presentation is set up to present as desired
From the View tab, in the Presentation Views group, click SLIDE SHOW