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In many cases, you will need to change the permissions that a certain group or individual user has to a file or folder. For example, you can designate a special folder on the W: drive within your department's area called "Incoming" as a place where students can turn in their work. To do this, you would first need to create a new folder on the W: drive. By default, the new folder will have the same permissions as the parent folder, which would not allow students to submit their work, and may not allow students to even access the folder. You would then need to allow students access to the new folder, and set permissions for the folder. When you set permissions, you are specifying what level of access students have to the folder and its files and what students can do within that folder such as save, delete, or read files.
NOTE: The majority of these instructions refer to Computer in the Start Menu.
There are six standard permission types which apply to files and folders in Windows 7:
Each level represents a different set of actions users can perform. See the table below for more information.
For folders you can also set your own unique permissions or create a variation on any of the standard permission levels. Within each of the permission levels are many possible variations. For information on some of these advanced options, refer to Advanced Folder Level Permissions below.
The following table represents the available standard permission types.
|Full Control||Permits the user(s) to:
|Modify||Permits the user(s) to:
|Read & Execute||Permits the user(s) to:
|List Folder Contents||Permits the user(s) to:
|Read||Permits the user(s) to:
|Write||The Read permissions, plus permits the user(s) to:
In many cases you will need to create a new folder. If you are using an existing folder and do not wish to create a new folder, continue with Accessing the Properties Dialog Box.
When working with permissions in Windows 7, you are required to work from the Properties dialog box. This dialog box for the file or folder you are working with can be accessed in a few steps.
After creating a new folder, or even if you will use an existing folder, you will need to determine who will have access to it. Also, keep in mind that by default the same persons who have access to the "parent" (original) folder also have access to the new folder, and vice versa. This may not be ideal. It is a simple process to grant access to specific users for any folder you have created.
Once you have granted a group or individual user access to a folder, you will need to set permissions for the new user(s). When you set permissions, you are specifying what level of access a user(s) has to the folder and the files within it. Be careful about checking Deny for any permissions, as the Deny permission overrides any other related to Allow permissions.
Folder permissions can be changed only by the owner of the folder (i.e., the creator) or by someone who has been granted permission by the owner. If you are not the owner of the folder or have not been granted permission by the owner, all checkboxes will be gray. Therefore, you will not be able to make any changes until the owner grants you permission.
When you set permissions, you specify what users are allowed to do within that folder, such as save and delete files or create a new folder. You are not limited to choosing one of the standard permissions settings (Full Control, Modify, Read & Execute, List Folder Contents, Read, or Write). Instead of choosing one of these settings, you may set your own unique permissions based on what you would like users to be able to do. For an understanding of how options can be combined, refer to Permission Types: An Overview.
Remember, folder permissions can only be changed by the owner of the folder (i.e., the creator) or by someone who has been granted permission by the owner. If you are not the owner of the folder or have not been granted permission by the owner, the checkboxes will be grayed out. Therefore, you will not be able to make any changes until the owner grants you permission.
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