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UWEC 445, Travel Cash Advances

Last updated

Practice Directive #UWEC 445
DivisionFinance and Administration
DepartmentFirstsource and Travel
ContactTravel Manager | askcenter@uwec.edu
Effective DateJanuary 19, 2023
Revision Daten/a

Authority

Federal | IRS Publication 15-B, Employer's Tax Guide to Fringe Benefits; IRS Publication 463, Travel, Gift, and Car Expenses; IRS Publication 5138, Quick Reference Guide for Public Employers

UW System | RPD 21-5, University Travel Policies; SYS 405, Travel and Expense – General Travel & Expense Policy; SYS 420, Travel & Expense – Meal and Incidental Expense (M&IE) Per Diem Allowance Reimbursements; SYS 430, Travel & Expense – Purchase & Payment Miscellaneous Travel Expenses; SYS 435, Headquarter City & UW System Sponsored Events Policy

Objective

The objective of this practice directive is to establish clear guidelines for obtaining, using, reporting, and reconciling a travel-related cash advance at UW-Eau Claire.

Statement

UW-Eau Claire strives to create greater compliance, transparency, and support in the travel-related cash advance process. To do so UW-Eau Claire Accounting and the Travel Manager have provided mandatory Canvas training modules for Traveler Cash Advance requests. Our goal is to ensure timeliness and accuracy in providing and reconciling the advance.

Procedure

UWEC 445, Obtaining a Travel Cash Advance

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