Skip to main content

UWEC 228.A, Requesting Remote Work Arrangements

Last updated

Procedure #: UWEC 228.A

Intent

The University of Wisconsin-Eau Claire is committed to making employee wellbeing a university-wide priority and we want to ensure our campuses provide a supportive and healthy workplace. This procedure supports practice directive UWEC 228, Workplace Wellbeing and Remote Working for Academic & University Staff by providing a procedure that will allow employees to request worksite arrangements supportive to their success, as well as that of the university.

Scope

This procedure is limited to employees with an Academic Staff or University Staff appointment.

The Telecommuting Agreement Form may only be used for part- or full-time remote worksite arrangements beyond ten (10) consecutive business days in length. This applies to one (1) or more days per month on a standard and recurring basis.

Remote worksite arrangements as part of a reasonable accommodation under the American with Disabilities Act should be initiated via the ADA Reasonable Accommodation Request eform.

Intermittent remote worksite arrangements of ten (10) consecutive business days or less are permitted without a formal Telecommuting Agreement Form upon mutual consent of the employee and their supervisor/manager. These are unplanned situations arising out of transient circumstances (e.g. illness, weather emergency, temporary school closure, etc.).

Definitions

See SYS 1225, General Terms and Definitions for a list of general terms and definitions.

Procedures

  • Requesting Remote Work Arrangements
  • Appealing a Remote Work Arrangement Decision or Change
  • Accessing the Telecommuting Agreement Form

Requesting Remote Work Arrangements

StepAction
1.The employee and their supervisor should review UWEC 228, Workplace Wellbeing and Remote Working for Academic & University Staff and SYS 1228, Telecommuting.
2.Have a discussion with your supervisor about potential remote worksite arrangements.
3.Complete the Telecommuting Agreement Form and submit for review (see below for steps to access the form).
4.

In most cases, the form will route to your supervisor/manager (“Reports To” in HRS) for consideration. The decision to authorize a remote worksite arrangement is at the discretion of the supervisor and subject to the review of the appropriate vice chancellor or their designee.

Note: If the request involves a remote worksite located “out-of-state” or “out-of-county”, the decision is at the discretion of the appropriate vice chancellor after consultation with UWS Legal (steps 5-6 not applicable).
5.The supervisor/manager should discuss the request with the unit/college director/dean prior to decisioning the request and discuss any concerns with the employee.
6.The supervisor/manager should decision the request in HRS and communicate the decision to the employee.

Appealing a Remote Work Arrangement Decision or Change

If you are dissatisfied with your supervisor’s decision regarding the approval, modification or termination of a remote working arrangement, discuss any issues or concerns with your designated Human Resources Representative for review and possible resolution.

Accessing the Telecommuting Agreement Form

StepAction
1.Login to your account at MyUW. Select Personal Information.
2.On the Personal Information screen, select Update My Personal Information near the middle of the page.
3.On the Personal Details page, select Telecommuting Agreement in the left menu.
4.On the Welcome page, select New Telework eForm from the left menu.

Resources

Practice Directive UWEC 228, Workplace Wellbeing and Remote Working for Academic & University Staff

Procedure UWEC 228.B, Requesting an Alternative Work Schedule

SYS 1228, Telecommuting

UW System Telecommuting Guidelines for Supervisors

Telecommuting Agreement Form on My UW

Procedure Administration

Version NumberV1.1
Approval AuthorityVice Chancellor for Finance & Administration
Approval DateJune 15, 2021
Next Review DateFebruary 1, 2024
DivisionFinance & Administration
DepartmentHuman Resources
ContactDirector of Human Resources | humanresources@uwec.edu

Revision History

VersionRevision DateDescription of ChangeAuthor(s)
1.0June 15, 2021Original issuanceDavid Miller
1.1January 31, 2023Updated format, simplified & clarified stepsTracy Drier