Expense Transfers
Expense transfers are less restrictive and use the Lilac form.
Fund | Expense Transfers Yes/No | Why? |
Fund 102 | YES | GPR – No revenue – only budget allocation |
Fund 104 | YES | GPR – No revenue – only budget allocation |
Fund 123 | NO | Program Revenue (PR) Aux Debt Service (only expense should be debt service payments) |
Fund 128 | YES | Program Revenue (PR) Auxiliary |
Fund 131 | YES Only by AA YES | Program Revenue (PR)
|
Fund 132 | YES | |
Fund 133 | YES | |
Fund 136 | YES | |
Fund 144 | YES | |
Fund 145 | See note. | Following Federal Work-study Guidelines |
Fund 150 | YES | |
Fund 189 | YES | |
Fund 228 | N/A | Expenses do not post to 228 – transfer revenue to appropriate fund |
Fund 233 | YES | |
Fund 402 | YES | GPR – No revenue – only budget allocation |
Fund 403 | Only within Fund 403 | GPR – No revenue – only budget allocation |
Fund 406 | Only within Fund 406 | GPR – No revenue – only budget allocation |
Revenue Transfers
Revenue transfers are more restrictive and use the Lilac form.
Fund | Revenue Transfers Yes/No | Why? |
Fund 102 | NO | GPR – No revenue – only budget allocation |
Fund 104 | NO | GPR – No revenue – only budget allocation |
Fund 123 | YES | Program Revenue (PR) Aux Debt Service (typically receives revenue from Fund 128 to pay debt service) |
Fund 128 | YES | Program Revenue (PR) Auxiliary |
Fund 131 | Only within BCDT Only by AA Only within WIN/SUM | Program Revenue (PR)
|
Fund 132 | Only within Fund 132 | |
Fund 133 | Only within Fund 133 | |
Fund 136 | YES NO – should be spend for the purpose collected | Revenue Generating DeptID (Camps/Conferences) Special Course Fees |
Fund 144 | NO | |
Fund 145 | NO | Fed Work-study – No revenue – only budget allocation |
Fund 150 | Only within Fund 150 | Revenue is earned from grants – may only be transferred to another Fund 150 DeptID |
Fund 189 | Only within Fund 189 | |
Fund 228 | YES | Typically move to the corresponding Fund 128 DeptID where expenses will post |
Fund 233 | Only within 233 | |
Fund 402 | NO | GPR – No revenue – only budget allocation |
Fund 403 | NO | GPR – No revenue – only budget allocation |
Fund 406 | NO | GPR – No revenue – only budget allocation |
Budget Transfers
Budget Transfers are only used for GPR and BCDT and are filled out through the GPR and BCDT eForms.
Fund | Budget Transfers Yes/No | Why? |
Fund 102 | Only within 102 | GPR – budget allocation |
Fund 104 | Only within 104 | GPR – budget allocation |
Fund 123 | NO | Program Revenue (PR) Aux Debt Service – Spend Plan |
Fund 128 | NO | Program Revenue (PR) Auxiliary – Spend Plan |
Fund 131 | Only within BCDT N/A NO | Program Revenue (PR)
|
Fund 132 | NO | Program Revenue (PR) – Spend Plan |
Fund 133 | See note. | Work with Grant Accountant, Paul Berkesch |
Fund 136 | NO | Program Revenue (PR) – Spend Plan |
Fund 144 | See note. | Work with Grant Accountant, Paul Berkesch |
Fund 145 | Only within Fund 145 | Fed Work-study – No revenue – only budget allocation |
Fund 150 | NO | Program Revenue (PR) – Spend Plan |
Fund 189 | NO | Program Revenue (PR) – Spend Plan |
Fund 228 | N/A | Budget & Expenses do not post to 228, budget loads to corresponding Fund 128 DeptID |
Fund 233 | NO | |
Fund 402 | Only within 402 | GPR – budget allocation |
Fund 403 | NO | GPR – budget allocation |
Fund 406 | NO | GPR – budget allocation |