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Services: Poster Printing for Research and CERCA PDF of this article

Last modified on 03/15/2017 6:06 pm CDT


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What is Poster Printing?

LTS Poster Printing is funded by the Blugold Commitment in order to provide free wide-format poster printing for students and faculty-student collaborations who are presenting their research at regional, national, or international professional conferences as well as at CERCA. LTS does not print faculty-only research posters, promotional materials, non-research posters, or posters that will only be displayed in class. University Printing Services in Schofield Hall have wide-format printers and can print posters for a fee or chargeback.

In order to ensure that adequate wide-format printer supplies (e.g. ink and paper) are available, poster requests should be submitted AT LEAST one week in advance of the date by which the poster is needed.

Our funding covers the cost of printing ONE large-format poster per documented research project/presentation. We can print several smaller (11x17) drafts for proofing prior to printing your full-size poster. Proofread your work very carefully, and have several people (like your faculty mentor, advisor, and colleagues) proofread your poster file and 11x17 draft BEFORE you approve it for final printing. All poster requests must be approved by a university member and are subject to review prior to printing. Please ensure that all poster requests meet the standards and values of the University of Wisconsin–Eau Claire.

View the template gallery

What are the Requirements?

Dimensions

The amount of space allowed for research poster presentations varies, so carefully read the instructions provided by the meeting organizers.

  • UWEC's Celebration of Excellence in Research and Creative Activity (CERCA) suggested size is 46" x 42", portrait or landscape, but will accept other sizes if the poster was used for another conference. This will allow for reducing the amount of material used since it is not recyclable paper.
  • UWEC's Diversity Expo is limited to a 42" x 35".

NOTE: Our posters are limited to 42" (max poster width) in one direction.

File Format and Name

Your design must be a PDF (recommended) or PowerPoint file. Your filename must begin with your username.

Information on Poster

  • Header/Title that includes:
    • Full title of research project
    • Student(s) name, faculty mentor's name(s)
    • Department name, University of Wisconsin - Eau Claire
    • University brand
  • Acknowledgements in the bottom right corner:
    • List extramural funding sources (e.g. NSF) first.
    • UWEC Differential Tuition and Intramural funding sources (e.g. UW-Eau Claire Center of Excellence for Faculty and Undergraduate Student Research Collaboration) should also be listed.
    • Learning and Technology Services for printing the posters.
  • Other recommended elements include:
    • Abstract
    • Introduction
    • Methods
    • Results

What is the Printing Process?

  1. Submit poster for printing
    To submit your poster:
    NOTE: Submit your design at least a week in advance.
    1. Visit https://poster.apps.uwec.edu/.
    2. Log in with your University username and password.
    3. Click New Poster.
    4. Fill in the necessary fields.
    5. Click Upload poster.
    6. Select the poster you wish to upload for printing.
    7. Click Open.
    8. Click the I have read and comply with the UWEC Poster Printing Policy checkbox.
    9. Click Submit Poster Request.
  2. LTS will review your submission to ensure it meets all requirements.
  3. A poster administrator will print a small draft of your poster (if adequate time is available) and will inform you via email when it is ready for you to review.
  4. You will be able to fix any mistakes and request additional drafts to be printed before printing your final poster. Do not submit a second request for the same poster. 
  5. Follow the instructions in the email you received notifying you of the draft and keep the email you get from the Poster Printing Service until you pick up your final poster.
  6. You will receive an e-mail when any drafts or your final poster are printed.

Transporting and Protecting Your Poster

The ink easily smudges if it gets wet, so avoid touching the ink or rubbing the poster against surfaces. Your poster will be rolled up, but it is recommended you make arrangements to protect it in transit. If you are transporting it a large distance (e.g. flying), your faculty mentor may be able to help you find a protective poster tube. 

Tips

Think prompt, not product.
Posters are summaries, meant to encourage discussion. Consider using a handout if you have large amounts of text material.

What's the story?
What is the purpose of your poster? What do you want it to be about? What message do you want viewers to take away from it.

Make a map.
Start with the topic, then add sub-topics and key points, followed by supporting topics for each sub-topic. Make sure you take a step back to decide which topics are necessary and which are not.

Show what you've done.
Use visuals with supplementary text whenever possible to present your ideas. Here are some possible graphic ideas:
  • Illustrations
  • Tables
  • Graphs
  • Charts
  • Diagrams
  • Pictures/photos

Sketch a design.
Make it simple in terms of placement and the size of your elements. Consider using arrows, diagrams, and other strategies to direct the attention of your viewers.

Use titles and visuals to "hook" people.
If they're interested, they'll likely read the whole poster. Make your titles brief and easy to read and understand.

Balance the elements.
Avoid centering everything; keep in mind the overall picture and the way you want your viewer's eyes to move across the poster.

Keep your text, lettering, and graphics large enough to read.
Every element's size should relate to its importance. Use clean fonts that are readable from six feet away.

Capital and lowercase lettering is the most readable.
Choose one font, and use it throughout your poster. Add emphasis using bolding, italics, and color.

Use color selectively and consistently.
Let color communicate meaning, and don't use disrupting or really dark backgrounds.

FAQs

Where can I get a copy of the university seal?
The seal can no longer be used on these posters, instead use the University Brand. 
View the UWEC Power of AND toolkit

NOTE: The Power of AND is incorporated into templates located on the W drive for your convenience.

How do I get started designing a poster?

  • It's always a good idea to consult your faculty mentor.
  • Attend an ORSP sponsored workshop.
  • Make an appointment for a one-on-one consultation with LTS Training.

What software should I use when preparing my research poster?
Microsoft PowerPoint is the best software to use when creating a poster. Adobe Illustrator may also be used.

Are there available templates for different poster sizes? 

  • On Campus: On the W: Drive, posters are located in /lts/Poster/Templates.
  • Off Campus: Go to http://students.uwec.edu in your web browser. You will be asked to log in with your UW-Eau Claire username and password. Click W: Drive on the sidebar, then navigate through lts/Poster/Templates.

Are there any basic poster design guidelines?

  • Carefully read the instructions provided by the meeting organizers for poster size constraints and information that the poster must include.
  • Sketch out your poster design on paper first.
  • Use sans serif fonts (e.g. Arial or Helvetica) for titles and headings. Use serif (e.g. Times New Roman, Palatino, Garamond) for body text.
  • Suggested font sizes:
    • Title: Between 72 and 150pts
    • Subtitles: ~60pt
    • Body Text: ~24pts
  • When setting font colors, keep contrast high between foreground and background elements. Don't overuse color, and don't choose a dark-colored background for the majority of the poster!

What if I made a mistake?
Proofread your work very carefully, and have several people (like your faculty mentor, advisor, and colleagues) proofread your poster BEFORE you submit it for printing.

PROOFING IS SOLELY YOUR RESPONSIBILITY. Our funding covers the cost of printing ONE large-format poster per documented research project/presentation. We can print several smaller (11x17) drafts for proofing prior to printing your full-size poster. Any additional full-size posters, including reprints, will need to be sent to Printing Services (for a fee).

How do I submit my file to be printed?
Please see the Instructions for Printing page for information and instructions on how to submit your poster file to us electronically.

Where else can I go to have my poster printed on campus?
Printing Services
Davies 105
printingservices@uwec.edu
715-836-5621
*Cost will vary according to poster size and paper.

Contact Information and Help

For general software assistance, contact the LTS Help Desk or LTS Training.

To learn about printing to the large format printer, contact one of the following:

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