Time and Labor Reporting Procedure
Division: Finance and Administration |
Department: Human Resources |
Contact Information: Human Resources Specialist/Karen Callaway/715-836-4202/callawkl@uwec.edu Human Resources Coordinator/Jeannine Buch/715-836-5389/buchja@uwec.edu |
Effective Date: 10/1/2021 |
Revised Date: |
Authority:
UWSA Policy 1210 - Vacation, Paid Leave Banks, and Vacation Cash Payouts
UWSA Policy 1211 - Personal Holiday and Legal Holiday Administration
UWSA Policy 1212 - Sick Leave
UWSA Policy 1216 - Miscellaneous Leave Provisions – Jury Duty, Voting, Election Official, Hostage Leave, and Leave Usage upon Death of Family Member
UWSA Policy 1227 - Standard Office Hours, Legal Holidays and Other UW System Institution Closures
UWSA Policy 1270 - Optional General Payroll Deductions
UWSA Policy 1237 – Student Employment
Wisconsin State Statute - CHAPTER 40 - PUBLIC EMPLOYEE TRUST FUND
Objective:
The purpose of this procedure is to identify the multiple resources and procedures pertaining to UW-Eau Claire (UWEC) student employees, university staff, academic staff, and faculty to simplify and define a workflow for payroll processing.
Scope:
The scope of this procedure is to direct students, employees, and managers through the payroll process, thereby decreasing the time to process and adjustments.
Definitions:
Human Resources System (HRS) – Centralized repository of employee information including work history, payroll, training, and contact information.
KB (Knowledge Base) – articles designed to guide the user through the process as outlines.
MyUW portal – This portal is for employees to access personal employment information including payroll, mandatory training, benefit information, etc. Employees can access the MyUW System portal at https://my.wisconsin.edu/ .
FAASLI – Faculty, Academic Staff and Limited Appointments
Procedures:
Employee Procedures
- UW System Administrative Policy 215 Payment Methods and Timing for Payroll
- UW System Administrative Policy 1270 Optional General Payroll Deductions
- UWEC Direct Deposit Wages and FAQ
- Leave Reporting
- Monthly Leave Reports and No Leve Taken
- View Absence Balances Monthly
- Cancel/Edit Absence Monthly
- Time FAASLI Enter No Leave Taken
- Update Federal and/or State W4 Tip Sheet
- Edit or Delete Direct Deposit Tip Sheet
Manager Procedures
- KB 15612 - Entering Timesheet Adjustments
- KB 15567 – Reviewing and Approving Time and Absence Exceptions in HRS
- KB 18370 – Viewing the Payable Time Detail Page in HRS
Administration:
Approval Details
Approval Authority: | [Refer to the Table of Approval Authorities] |
Approval date: | [dd/mm/yyyy] |
Version no: | V1.0 |
Date for next review: | [The practice directive and procedure review should be scheduled 3 years from the approval date] |
Revision History
Version | Revision date | Description of changes | Author |
1.0 | <dd/mm/yyyy> | Procedure established | Title of Procedure Author |
Contact Person/Unit
Contact Person/Unit: | Human Resources Coordinator/Jeannine Buch/715-836-5389 buchja@uwec.edu Human Resources Specialist/Karen Callaway/715-836-4202 callawkl@uwec.edu |
Keywords
Keywords: | Payroll, time sheet, W-4, direct deposit, absence, FAASLI, time adjustment, approving time, payable time, leave reports, absence exceptions |