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Practice Directive: Time & Labor Reporting

Last updated

Time and Labor Reporting Procedure

(Posted 12/17/21 - pending approval)

Division:

Finance and Administration

Department:

Human Resources

Contact Information:

Human Resources Specialist/Karen Callaway/715-836-4202/callawkl@uwec.edu

Human Resources Coordinator/Jeannine Buch/715-836-5389/buchja@uwec.edu

Effective Date:

10/1/2021

Revised Date:

Authority:

UWSA Policy 1210 - Vacation, Paid Leave Banks, and Vacation Cash Payouts

UWSA Policy 1211 - Personal Holiday and Legal Holiday Administration

UWSA Policy 1212 - Sick Leave

UWSA Policy 1216 - Miscellaneous Leave Provisions – Jury Duty, Voting, Election Official, Hostage Leave, and Leave Usage upon Death of Family Member

UWSA Policy 1227 - Standard Office Hours, Legal Holidays and Other UW System Institution Closures

UWSA Policy 1270 - Optional General Payroll Deductions

UWSA Policy 1237 – Student Employment

Wisconsin State Statute - CHAPTER 40 - PUBLIC EMPLOYEE TRUST FUND

Objective:

The purpose of this procedure is to identify the multiple resources and procedures pertaining to UW-Eau Claire (UWEC) student employees, university staff, academic staff, and faculty to simplify and define a workflow for payroll processing.

Scope:

The scope of this procedure is to direct students, employees, and managers through the payroll process, thereby decreasing the time to process and adjustments.

Definitions:

Human Resources System (HRS) – Centralized repository of employee information including work history, payroll, training, and contact information.

KB (Knowledge Base) – articles designed to guide the user through the process as outlines.

MyUW portal – This portal is for employees to access personal employment information including payroll, mandatory training, benefit information, etc. Employees can access the MyUW System portal at https://my.wisconsin.edu/ .

FAASLI – Faculty, Academic Staff and Limited Appointments

Procedures:

Employee Procedures

Manager Procedures

Administration:

Approval Details

Approval Authority:

[Refer to the Table of Approval Authorities]

Approval date:

[dd/mm/yyyy]

Version no:

V1.0

Date for next review:

[The practice directive and procedure review should be scheduled 3 years from the approval date]

Revision History

Version

Revision date

Description of changes

Author

1.0

<dd/mm/yyyy>

Procedure established

Title of Procedure Author

Contact Person/Unit

Contact Person/Unit:

Human Resources Coordinator/Jeannine Buch/715-836-5389 buchja@uwec.edu

Human Resources Specialist/Karen Callaway/715-836-4202 callawkl@uwec.edu

Keywords

Keywords:

Payroll, time sheet, W-4, direct deposit, absence, FAASLI, time adjustment, approving time, payable time, leave reports, absence exceptions

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