This article is based on legacy software.
Publisher is a powerful desktop publishing software application. It allows you to manipulate features such as page size, text, graphics, and borders to create printable compositions of professional quality. This document will help you understand the Publisher environment and its components.
The Publisher Window
The Publisher window contains many parts that work together to make creating a document easier.
Understanding the elements you see in Publisher will help you become comfortable with the application.
NOTE: Use the View menu to make any of the following tools and toolbars appear or disappear.
This toolbar contains buttons for common text formatting options in Publisher and throughout Microsoft Office (e.g., font, text alignment, or line spacing). For more information, refer to Office 2007: Formatting Text.
This toolbar allows you to insert text boxes, tables, and shapes to your workspace.
Page boundaries represent the edges of the paper. Items outside or partially overlapping page boundaries will not appear in print.
These icons indicate which page is currently selected, how many pages the publication contains, and which pages are grouped into spreads. Selecting a page icon will make that page appear in the workspace.
Blue dotted lines represent page margins. As a general rule, all text and graphics ought to be placed within the page margins.
Format Publication task pane
This task pane provides quick access to many Publisher operations. To view a list of categories of operations, click the task pane's header (in the above image, the header is titled Format Publication).
EXAMPLE: To access the Find and Replace task pane, click the task pane's header » select Find and Replace
The Format Publication task pane refreshes to become the Find and Replace task pane.
Rulers help you measure the length of your text boxes, images, and other objects relative to how they will appear in print. You can change the unit of measure from the Options dialog box (from the Tools menu, select Options).
The Standard toolbar contains buttons for common functions in Publisher and throughout Microsoft Office (e.g., saving, undoing actions, or zooming).
Understanding the Objects Toolbar
The Objects toolbar contains tools for creating and manipulating text and graphics in Publisher.
|Select Objects||Selects lines, shapes, graphics, text boxes, and other objects for resizing, deleting, and other actions.|
|Text Box||Creates text boxes.|
|Insert Table||Creates tables.|
|Insert WordArt||Adds WordArt to your publication.|
|Picture Frame||Adds a picture frame or pictures from clip art, scanners, cameras, files.|
|Line||Creates a line.|
|Arrow||Creates an arrow.|
|Oval||Creates circular and oval shapes.|
|Rectangle||Creates rectangular shapes.|
|AutoShapes||Creates a variety of unique shapes.
EXAMPLE: Hearts, lightning bolts, callout boxes
|Bookmark||Adds a bookmark to the location you desire. Bookmarks allow you to link or refer to a specific location in a publication.|
|Design Gallery Object||Inserts a wide array of customizable objects from the Microsoft Publisher Design Gallery.
EXAMPLE: Coupons, advertisements, logos
|Item from Content Library||Inserts an item from the Content Library. The Content Library is a storage area for items that you use frequently in your publications (e.g., a logo, location information, contact information).
NOTE: To add items to your Content Library, right click the item » select Add to Content Library. On the dialog box that appears, click OK.
Changing the Appearance of the Environment
The Publisher environment can be slightly customized to your needs. You can add or remove toolbars and their buttons, change the zoom percentage, and change the page spread.
Adding or Removing Toolbars
You can customize which toolbars you want to appear in Publisher.
From the View menu, select Toolbars » select the desired toolbar
HINT: Selecting a toolbar with a checkmark before it will remove the toolbar from the Publisher environment. Selecting a toolbar without a checkmark before it will add the toolbar to the Publisher environment.
Adding or Removing a Toolbar's Buttons
On the desired toolbar, click TOOLBAR OPTIONS or
NOTE: The button's orientation appears differently depending on which toolbar you want to select.
Select Add or Remove Buttons » select the toolbar title (e.g., when working with the Formatting toolbar, select Formatting) » select the desired button
HINT: Selecting a button with a checkmark before it will remove the button from the toolbar. Selecting a button without a checkmark before it will add the button to the toolbar.
Changing the Zoom Percentage
Changing the Zoom Percentage: Standard Toolbar Option:
- From the Standard toolbar, click the of the Zoom pull-down list » select the desired Zoom percentage
- From the Standard toolbar, from the Zoom pull-down list, type the desired percentage
- Press [Enter]
Changing the Zoom Percentage: View Menu Option:
From the View menu, select Zoom » select the desired Zoom percentage
Changing the Page View
If your publication will appear in a two-page spread, you can make your Publisher document appear in the same way. The following step is also useful for when you want to move back to a one-page spread.
From the Format menu, select Two-Page Spread
If a checkmark appears before the option, the spread is set to two pages.