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(Archives) Microsoft PowerPoint 2007: Working with Online Presentations

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This article is based on legacy software.

After you have created a presentation in PowerPoint, you have the option of saving it as a web page. By saving the presentation as a web page, you may copy it to a web server for online viewing. Web presentations are opened in internet browsers, so you do not need PowerPoint installed on your computer to view a presentation. Depending on the browser that you use, there will be some differences in viewing the presentation.

NOTE: This document addresses online presentations as they appear in Internet Explorer 7.

Opening the Presentation in a Browser

Internet Explorer is the recommended browser for viewing online presentations, because a file created by a Microsoft application (PowerPoint) will be best viewed in another Microsoft application (Internet Explorer).

After you have saved your presentation as a web page, you must then open it in a browser. For more information on how to save your presentation as a web page, refer to Creating a Web Presentation.

Once saved as a web page, an .html document and a folder of related files will appear in the saved location. To give access to the presentation on the Web, provide a link to the .html document. To open the online presentation from your own computer, refer to the following steps:

  1. In Windows, navigate to the location of the saved online presentation file and its related folder of files
    NOTE: Do not navigate through the folder of related files. The online presentation is saved in the same location of the related folder.

  2. Double click the online presentation
    The presentation appears in Internet Explorer.
    HINT: The presentation may not display if your security settings are preventing it from loading. When this occurs, Internet Explorer displays a blank screen and a security warning in the shape of a gold banner.

  3. If the presentation does not display,
    1. Click the security warning » select Allow Blocked Content
      A confirmation dialog box appears.
    2. Click YES

Accessing Slideshows

Once you have opened the presentation in the browser, accessing the slideshow is easy.

  1. In the Outline frame, select the slide to be the first to appear in the slideshow

  2. Click SLIDE SHOW slide show button
    The slideshow appears in full screen mode.

Exiting Slideshows

Once you have accessed your slideshow, exiting the slideshow is easy.

  1. Press [Esc]
    Right click » select End Show

Moving Between Slides

Most PowerPoint presentations contain multiple slides. Navigating through them on the Web can be done in multiple ways.

Moving Between Slides: Slide Show View Option

To move to the next slide:

You can advance to the next slide by clicking or through the Quick menu. If you click the mouse before all animations are complete, the slide will immediately finish all animations, but will not move to the next slide until you click again.

  1. Once all animations are complete, click the mouse button
    Right click » select Next

To move to the previous slide:

  1. Right click » select Previous

Moving Between Slides: Outline Frame Option

  1. If the Outline frame is collapsed, from the Online Presentation toolbar, click OUTLINE
    The Outline frame appears.

  2. From the list of slides in the Outline frame, from the Online Presentation toolbar, select the slide you wish to view
    The slide appears in the Slide frame.

Moving Between Slides: Toolbar Option

  1. To move to the next slide, click NEXT SLIDE next slide button
    To move to the previous slide, click PREVIOUS SLIDE previous slide

Working with Frames

Frames separate the window you are working with into workable areas. When working with online presentations, the window is separated into two frames: the Slide frame and the Outline frame. The Outline frame can be hidden. For more information on frames, view Viewing Online Presentations: The Environment.

Resizing Frames

Depending on your objectives while viewing the presentation, you may want to see more or less of a certain frame. For example, if the majority of the information you are looking for is located in the Outline frame, it would be helpful to resize the frame to use more space on the screen.

  1. If the Outline frame is not visible, from the Online Presentation toolbar, click OUTLINE
    The Outline frame appears.

  2. Move your pointer over the border of the frame you wish to resize
    Your pointer changes to a double-ended arrow.

  3. Click and drag the border to a new location

  4. Release the mouse button
    The frames are resized.

Expanding/Collapsing the Outline Frame

When using the Outline frame, you can select whether you want to display all of the titles and text in a slide or just the slide titles.

If your outline does not appear, you need to change how your original PowerPoint file was saved. Refer to
Creating a Web Presentation for hiding the outline.
If you did not use title text boxes when creating your presentation, the text you consider your title may not appear in the outline.

title text boxes

  1. If the Outline frame is not visible, click OUTLINE
    The Outline frame appears.

  2. To expand or collapse the outline, click EXPAND/COLLAPSE OUTLINE
    NOTE: The button toggles between two images: expand buttonand collapse button.

Printing Frames

If you choose to print your presentation, you can select whether you want to print the Slide frame, the Outline frame, or both.

  1. If you want to print a specific frame, click the desired frame

  2. Next to PRINT print button, click the DOWN down arrow button » select Print...
    Press [Ctrl] + [P]
    The Print dialog box appears.

  3. Select the Options tab
    options tab

  4. In the Print frames section, select the desired option

  5. When finished, select the General tab

  6. Select your printing preferences

  7. Click PRINT
    The presentation is printed.

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