There may be times when you wish to share personal files with other people, but you only want them to have access to the file for a limited amount of time or a limited number of views. The best way to do this is to create a public link to the file via the web version of your network drives. In doing this, you can protect the file with a password that you only give out to the people you wish to view the file. You can also restrict it to a certain number of views, to make sure the file cannot be opened by anyone other than those you specify.
NOTE: Please keep in mind that once your file is opened, you have no control over people making copies of the content in those files and sharing as they choose!
Access Your H: Drive from the Web
The first step in publicly sharing personal files is to access that file from the web, whether you are at home or on campus. Students, faculty, and staff can securely access their H: drives or the W: Drive from any web browser, such as Internet Explorer, Firefox, Safari, etc.
- Open a web browser such as Internet Explorer or Firefox and type in the appropriate URL:
The Windows Security dialog box appears.
- Type in your UWEC username and password as you would when logging into a campus computer.
- Click OK.
- The files and folders on your HomeDrive (H:) drive appear, as well as those on the DeptDir (W:) and Projects drives.
Create a Public Link
- Right click on the file you want to share.
- Hover over View, edit and sharing, then click Create public link.
- A dialog box will appear asking you to set permission specifications for your file.
- Enter the Expiration date, after which the link will no longer be active.
- (Optional) Set a password.
NOTE: When anyone clicks on the link to download the file, they will be asked for a password. So when you send out the link, be sure to send the password as well, or the recipients will not be able to view the file.
- (Optional) Set a Download count limit. The Download count limit determines how many times the link to your file may be clicked before it becomes inactive. Anyone who attempts to download the file after the count limit has been exceeded will receive a message that the link is no longer active.
- Click Generate, and a link will appear in the textbox.
You can now copy the link and send it out to the people you wish to view the file.