CampS: How to Read an Advisee Undergraduate Degree Audit - GE

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This document describes how to read a degree audit for a student enrolled in an undergraduate program on the 2015 catalog or older. If you are advising a student on the 2016 or newer catalog, refer to CampS: How to Read an Advisee Undergraduate Degree Audit - LE. If you are advising a graduate student, refer to How to Read an Advisee Graduate Degree Audit.

A degree audit lists of all the requirements needed to graduate, and shows which ones are satisfied.
CAUTION: Requirements vary by degree and major, so make sure the major and degree (B.A. or B.S., for example) is correct.

Contents:

Request a Degree Audit

  1. Log in to MyBlugold CampS.
  2. Click Self Service.
  3. Click Advisor Center
  4. Click My Advisees
  5. Click on the View Student Details link for the student in question.
  6. Under Academics, click the other academic... drop down list.
    other academic
  7. Select Degree Audit and click the go button go button.
    degree audit

Use the PDF Version

The degree audit can be viewed as an interactive online degree audit or as a PDF. The PDF contains information that is not visible on the online version. Use the PDF whenever possible.

When the degree audit comes up, click view report as pdf and wait about 30 seconds for the report (you may need to disable your pop up blocker first).

Check the college, majors and minors on the top of the report. If these are not correct, you can request a “what-if” degree audit—see below.

Organization of the Degree Audit

The first column of the degree audit is a set of reminders about the degree audit. In-progress courses will be treated as if they are complete. A requirement with in-progress courses may appear as completed, even the course is not finished.

The reminders are followed by a summary of courses, showing completed and in progress courses in various categories.
NOTE: The degree audit stops counting when there are enough credits to fulfill a requirement. General education requirements include 9 credits of social science. If a student has 15 credits in social science, only 9 credits will appear under the GE-III social science requirement. The only way to see the additional courses is through the course summary at the top.

After the course summary, the degree audit will list all requirements in requirement groups.

  • If one or more of the requirements within a group is not complete, you will see red:
    requirement not satisfied
  • Individual requirements that are not complete look like this:
    not satisfied
  • Completed requirements look like this:
    satisfied

The degree audit is organized from the most general to the most specific requirements.

University Wide Requirements:

  • Physical activity and wellness theory
  • Total credits (120 needed to graduate)
  • Resident and total G.P.A. (Minimum of 2.00)
  • Upper division (39 needed)
  • Residence Requirement
  • Service Learning
  • Foreign language/foreign culture requirement (some plans required foreign language)
  • Math competency requirement
  • English competency requirement
  • Cultural diversity requirement

General Education Requirements:

These requirements vary by college, degree and major. There are requirements for minimum and maximum credits in each category and for a total number of GE credits. It takes two different General Education Requirement groups to check for everything.

  • A group checks for the total number of GE credits required, with a minimum AND MAXIMUM number of credits in each category.
    NOTE: Taking only the minimum credits in each category will NOT give you enough to satisfy this requirement.
    max credits
  • A second group checks for the total credits required with a maximum of 10 credits from any one prefix. This group may disappear from the degree audit when satisfied.
    prefix limit

Admission to Program Information, if applicable

Major and Minor Requirements

Requesting a What-If Degree Audit

  1. Choose Degree Audit – What If from the drop down menu under other academics....
  2. Click Create New Report.
  3. Select Catalog Year – only catalogs available to the student will show as options.
    catalog year
  4. Under Academic Program, select the college.
  5. A list of “plans” or majors available to students in this college will appear. Click on Description and the plans will be in alphabetical order. Choose one.
    academic program
  6. If you would like to pick a minor or second program, click on the second magnifying glass.
  7. Click Submit Request.
  8. Click View report as pdf.

Planning Audit

Students can also use the degree audit to help plan their four years here. Students only (not advisors) click Plan in student center to add courses and to run a planner degree audit. For details, check CampS: How to Read Your Undergraduate Degree

WARNING: students MUST remove courses from the planner when registered for the course. If not, the planner audit will not be accurate.

It is not possible to do a “what if” planner degree audit.

Online Version

If you must for some reason use the online version, keep these things in mind. The following icons are used:

checkmark Taken diamond In progress

I. Opening and Closing Requirement Groups

When you first open a degree audit, any requirement that has been completed will be collapsed; you will not be able to see the courses used to fulfill the requirement. You can open or close requirement groups by clicking on the green arrows green arrow.

[Reason #1 to use the PDF – you can inadvertently close something in the online version and THINK it is satisfied when it is not.]

TIPS:

  • Click on Collapse All when you first open your audit. This will allow you to see your college and major. CHECK THIS TO SEE IF IT IS ACCURATE. If it isn’t, request a “what if” degree audit—see above. Student should also change your major by going to the department your desired major is in.
  • Open one requirement group at a time. This will make the degree audit seem less overwhelming.

Within most requirement groups there are many individual requirements. These will also be collapsed if they have been met. To see what courses are being used for the requirement, click the arrows to open the requirement.

open arrows

II. Only 10 Courses Show Up

Only 10 courses will show in any list. You must click View All to see all of the courses.
course list

[Reason #2 to use the pdf. On the online version you may THINK you have taken all required courses if you have taken 10 but more are required.]

III. Interactive Features

If a requirement is met by a limited number of courses, the degree audit will give you a list of possibilities. You can then:

  • Click on the course title hyperlink to get to the catalog description.
  • If the class schedule is available, you can choose a section of the course that you want and put it in your shopping cart.

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