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(Archives) Adobe Acrobat 9 Pro: Working with Bookmarks PDF of this article

Last modified on 01/24/2018 3:10 pm CST


This article is based on legacy software.

In a PDF file, bookmarks make it easy to navigate from one page to the next, or to skip to specific sections of text. They can also provide an overview of document content. The bookmarks act like target links in a web document or bookmarked text in a Word document. This document explains how to work with bookmarks in PDF files..

Creating Bookmarks

When you create a bookmark, it will link to the page you are currently displaying by default. However, you can link bookmarks to any place in the current document or to other files, such as websites and movies. To change the bookmark so that it links to external files, refer to Modifying Bookmark Properties below.

Creating a Bookmark for Selected Text

  1. Open the PDF document you would like to add a bookmark to.

  2. From the Navigation pane, click Bookmarks. bookmarks
    The Bookmarks pane appears inside the Navigation pane.
    NOTE: If you cannot see the Navigation pane to the left of the document, from the View menu, select Navigation Panels » Show Navigation Pane.

  3. From the Select & Zoom toolbar, click the Select Tool button. select tool

  4. In the PDF document, highlight the text you would like to bookmark.
    NOTE: The bookmark will be set to the exact level of magnification, or zoom percentage, you are currently viewing the document with.

  5. On the Bookmarks pane, from the Options drop-down menu options select New Bookmark.
    OR

    On the Bookmarks pane, click the New Bookmark button. new bookmark
    The bookmark appears in the Bookmarks list. The selected text will be the default name of the bookmark, but you can type in a new name if you desire.

  6. Press [Enter].

Creating a Bookmark for an Image

  1. Open the PDF document you would like to add a bookmark to.

  2. From the Navigation pane, click Bookmarks. bookmarks
    The Bookmarks pane appears inside the Navigation pane.
    NOTE: If you cannot see the Navigation pane to the left of the document, from the View menu, select Navigation Panels » Show Navigation Pane.

  3. From the Select & Zoom toolbar, click the Select Tool button. select tool

  4. In the PDF document, click the image you would like to bookmark so that it is selected.
    NOTE: The bookmark will be set to the exact level of magnification, or zoom percentage, you are currently viewing the document with.

  5. On the Bookmarks pane, from the Options drop-down options menu select New Bookmark.
    OR

    On the Bookmarks pane, click the New Bookmark button. new bookmark
    The bookmark appears in the Bookmarks list. It will be untitled, but you can type in a new name if you desire.

  6. Press [Enter].

Using Bookmarks

Bookmarks in a PDF file generally follow the hierarchical structure of the document and, therefore, act much like a table of contents. At a glance you can see the sections, subjects, or topics in the publication. Clicking a bookmark takes you to a specified place in the document. For more information on navigating a PDF document using bookmarks, refer to Navigating with Bookmarks.

Renaming Bookmarks

  1. From the Navigation pane, click Bookmarks. bookmarks
    The Bookmarks pane appears inside the Navigation pane.
    NOTE: If you cannot see the Navigation pane to the left of the document, from the View menu, select Navigation Panels » Show Navigation Pane.

  2. From the Bookmarks list, right click the bookmark you would like to rename » select Rename.
    The current name of the bookmark is highlighted.

  3. Type the new bookmark name.

  4. Press [Enter].

Changing Bookmark Locations

You can change the destination of a bookmark after you have created it.

  1. Open the PDF document you would like to work with.

  2. From the Navigation pane, click Bookmarks. bookmarks
    The Bookmarks pane appears inside the Navigation pane.
    NOTE: If you cannot see the Navigation pane to the left of the document, from the View menu, select Navigation Panels » Show Navigation Pane.

  3. From the Bookmarks list, select the bookmark you would like to change the location of.

  4. In the PDF document, select the text or image of the new bookmark location.
    NOTE: For more information on how to select images or text, refer to Creating Bookmarks above.
    (Optional) You may also decide not to select anything. The bookmark will then be set to the current view within the PDF document.

  5. From the Bookmarks list, right click the selected bookmark » select Set Destination.
    A confirmation dialog box appears.

  6. Click Yes.
    The bookmark is now set to the new destination.

Modifying Bookmark Properties

A bookmark can be modified to change the way it behaves. Bookmark Properties allow you to change the look of the bookmark's name. You can also modify the bookmark to link to movies, outside links, and other forms of media. 

Modifying Bookmark Appearance

  1. Open the PDF document you would like to work with.

  2. From the Navigation pane, click Bookmarks. bookmarks
    The Bookmarks pane appears inside the Navigation pane.
    NOTE: If you cannot see the Navigation pane to the left of the document, from the View menu, select Navigation Panels » Show Navigation Pane.

  3. From the Bookmarks list, select the bookmark you would like to modify.

  4. Right click the selected bookmark » select Properties...
    The Bookmark Properties dialog box appears.
    bookmark properties

  5. Select the Appearance tab.

  6. From the Style pull-down menu, select the desired style.

  7. From the Color palette, select the desired color.

  8. Click OK.
    The bookmark's appearance is now reformatted.

Setting a Bookmark Action

  1. Open the PDF document you would like to work with.

  2. From the Navigation pane, click Bookmark. bookmark
    The Bookmarks pane appears inside the Navigation pane.
    NOTE: If you cannot see the Navigation pane to the left of the document, from the View menu, select Navigation Panels » Show Navigation Pane.

  3. From the Bookmarks list, select the bookmark you would like to modify.

  4. Right click the selected bookmark » select Properties...
    The Bookmark Properties dialog box appears.
    bookmark properties

  5. Select the Actions tab.
    The Bookmark Properties dialog box changes appearance.
    bookmark properties

  6. In the Add an Action section, from the Select Action pull-down list, select the desired action.

  7. Click Add...
    A dialog box corresponding to your selection appears.

  8. Make desired selections and entries appropriate to the action you selected.

  9. Click OK.
    NOTE: Actions are carried out according to the order in which they appear in the Actions section. You can change the order by selecting the action and clicking Up or Down.

  10. To delete an action,
    1. Within the Actions section, select the action.
    2. Click Delete.

  11. To edit an action,
    1. Within the Actions section, select the action.
    2. Click Edit.
    3. Make the desired adjustments.
    4. Click OK.

  12. When you are satisfied with the action, click OK.
    The bookmark properties have now been modified.

Changing Bookmark Organization

By default, bookmarks appear in the order they were created. You can easily change the order or hierarchical organization of bookmarks. You can create multiple levels of bookmarks, which can give the effect of chapters and sections within chapters. Refer to Reorganizing Bookmarks for examples.

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