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(Archives) Adobe Acrobat 9 Pro: Annotating a PDF File Using the Comment & Markup Tools

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This article is based on legacy software.

The Comment & Markup tools allow you to add notes, stamps, and document or sound files to a PDF. This document explains how to use these Comment & Markup tools.

NOTE: For more information on the Comment & Markup tools, please refer to Using the Text Edits Tools, Working with Markups, and Adding an Attachment.

The Comment and Markup Tools

In order to view the tools that will allow you to annotate your PDF document with notes, stamps, or attached files, follow these instructions.

  1. From the View menu, select Toolbars » Comment & Markup.
    The Comment & Markup toolbar appears.
    comment and markup

Comment & Markup Tools

Button
Name
Action
sticky note Sticky Note Tool Attaches a note or comment, which can be minimized, to your document.
text edits Text Edits Tools Allows you to indicate that text should be inserted, deleted, and replaced.
stamp tool Stamp Tool Adds a stamp, much like a rubber stamp. It also allows you to customize your own stamps using a pull-down menu.
highlight text tool Highlight Text Tool Allows you to highlight selected text or objects.
call out tool Call Out Tool Allows you to indicate a place in the document and comment on it.
text box tool Text Box Tool Inserts a text box where specified.
cloud tool Cloud Tool Allows you to draw a cloud around selected text or objects.
arrow tool Arrow Tool Allows you to draw an arrow on the desired page.
line tool Line Tool Allows you to draw a line on the desired page.
rectangle tool Rectangle Tool Allows you to draw a rectangle on the desired page.
oval tool Oval Tool Allows you to draw an oval on the desired page.
pencil tool Pencil Tool Allows you to draw freeform on the desired page.
show tool Show Tool Allows you to choose which comments are shown and how they are shown on the page.

NOTE: Not all of the Comment & Markup tools are visible on the toolbar. To view more tools, from the Tools menu, select Comment & Markup.

Using the Comment Tools

The Comment tools (the Sticky Note Tool and the Stamp Tool) allow you to insert comments on various parts of the document.

The Sticky Note Tool

The Sticky Note Tool allows you to select specific text and comment on it.

  1. On the Comment & Markup toolbar, click Sticky Note Tool. sticky note

  2. Click on the text where you would like to add a note.
    The Sticky Note appears.
    sticky note

  3. In the Sticky Note, type a comment.

  4. To hide the Sticky Note, click the Minimize button. minimize

  5. To view the Sticky Note again, click the Note Balloon. note balloon

  6. To move the Note Balloon itself, click and drag it to the desired position.

The Stamp Tool

The Stamp Tool allows you to add stamps to your PDF document much like a rubber stamp. For example, you can add stamps that say "Approved" or "Initial Here."

  1. On the Comment & Markup toolbar, click the arrow arrow next to the Stamp Tool. stamp tool
    A menu appears with different stamp options.

  2. Select the desired stamp.
    If this is the first time you have used the Stamp Tool, the Identity Setup dialog box appears.
    identity setup

  3. Complete the desired fields.

  4. Click Complete.

  5. To place the stamp, position your mouse in the desired location and click.

  6. To move the stamp,
    1. From the Select & Zoom toolbar, select the Hand Tool. hand tool
    2. Move the hand over the stamp until it turns into a pointer or multi-directional arrow.
    3. Click and drag the stamp to the desired location.

  7. To resize the stamp,
    1. From the Select & Zoom toolbar, select the Hand Tool. hand tool
    2. Click the stamp you would like to resize.
    3. Move your cursor over one of the corner handles.
      The cursor will change into a diagonal, double-headed arrow.
    4. Click and drag the corner handles to the desired size.

  8. (Optional) To add a note to your stamp,
    1. Double click the stamp .
      The Stamp Pop-up Note appears.
      stamp pop-up note
    2. In the Stamp Pop-up Note, type your comments.
    3. You may hide the Stamp Pop-up by clicking the Minimize button. minimize
    4. To view the note again, click the stamp.

Using the Markup Tools

Some Markup tools allow you to indicate specific points in the text by drawing shapes (e.g., Arrow Tool, Line Tool, Oval Tool), while others allow you to add editing marks specifying whether text should be inserted, deleted, or replaced (e.g., Text Edits Tools). You also have the option of adding a comment to any of the Markup tools. These instructions use adding an Arrow as an example.

  1. From the Comment & Markup toolbar, select the desired Markup tool.
    EXAMPLE: Click the Arrow Tool. arrow tool

  2. Click and drag on the document to create the desired markup.
    EXAMPLE: Click and drag until the arrow reaches the desired size.

  3. (Optional) To add a note to your markup.
    1. Double click the markup.
      The Markup Pop-up Note appears.
      markup pop-up note
    2. In the Markup Pop-up Note, type your comments.
    3. You may hide the note by clicking the Minimize button. minimize
      A small Note Balloon note balloon will appear near your markup.
    4. To view the note, click the Note Balloon or the markup itself.

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