25Live: Event Wizard

Last updated

Students, staff, and faculty can use the 25Live Event Wizard to book rooms on UWEC campus for events.

To create an event:

  1. Navigate to the UWEC 25Live website.
  2. Click Sign In along the top bar.
    sign in
  3. Log in with your university username and password.
  4. Click the Event Wizard tab.
    event wizard
  5. Type in a name for your event in the Event Name box.
    NOTE: The Event Name is how the event will appear in searches.
  6. Select an event type from the dropdown.
    NOTE: Permissions will determine which Event Types you can choose from.
  7. Select a primary organization from the dropdown.
  8. Click Next.
    event info
  9. Enter the expected attendance.
    NOTE: The Expected Attendance is the same as the capacity of the room, so choose the maximum number of seats you need.
  10. Click Next.
    expected attendence
  11. Click No for an event that has only one occurrence.
    Click Yes for a recurring event.
  12. Click Next.
    repeat
  13. Fill in the start/end date and times for the first occurrence of your event.
    NOTES:
    If your event is recurring, you will specify recurring dates on the next screen.
    If your event has multiple occurrences at different times, you will need to create separate events for each time. See the article on Relating Events for instructions on this.

  14. (Optional) If your event requires set up and/or take down time, enter the time that will be needed.
  15. Click Next.
    dates and times
  16. If your event recurs, select how it repeats.
    If it does not, click Does Not Repeat.
  17. Click Next.
    repeats
  18. (Optional) If your event recurs, enter the required information on the event repetitions and the end date, and click Next.
    repeats
  19. Search a location by name. If you do not have a specific room in mind, it might be easiest to search by preferred building.
    NOTES:
    The room search may take a moment to load. Type your search term, press [Enter], and wait for the list to load.
    A red triangle means the location is not available.
    A green checkmark means the location is available.
    A green box with lines inside means the location will be in use, but the event using it is willing to share the location.

    Details about the room and its features will appear on the right side of the screen if you select it from the list.
  20. Click Next.
    location
  21. Select the contacts associated with the event by clicking the dropdown icon and searching the correct name.
    NOTES:
    You are always the Scheduler, and this should fill in automatically.
    If you are a student organization member, the requestor is always your faculty advisor.
    If you are an ADA, the requestor is always the faculty member requesting the room.
    If you are any other staff member, the requestor can be yourself or anyone else you want cc’d on the event.

  22. Click Next.
    contacts
  23. Add any necessary comments and notes.
    NOTES:
    Event comments can be seen by most users.
    Internal Notes can be seen only by people who are event contacts, such as the Requestor and Scheduler.

  24. Click Next.
    comments and notes
  25. The Terms and Conditions will appear. Read them and check the I agree box.
  26. Click Next.
  27. Always select Tentative for the state of your event.
    NOTE: Your event has to be approved by scheduling services staff before it can be confirmed.
  28. Click Save.
    NOTE: A loading box will pop up. Wait until it loads to 100% and the confirmation screen appears.
    event state

Your event has been created and saved. You can use the options below the confirmation to continue working on your event.
confirmation
what's next

Was this article helpful? Yes No

View / Print PDF