UW-Eau Claire – Eau Claire Campus
Part Time, Administrative
- Official Title: Department Assistant
- Job ID: #20027
- Date Posted:
- Apply by: | To ensure consideration, completed applications must be received by deadline. However, screening may continue until position is filled.
Human Development Center/School Psychology: Department Assistant
POSITION: An 80% university staff position is available in the Human Development Center and School Psychology Program beginning August 2023. The working title for this assignment is Department Assistant. This is an expected-to-continue assignment which requires a six-month probationary period. The expected hourly hiring salary will be based on qualifications and experience, with a minimum of $16.50 per hour. Full UW-System benefits apply.
- Excellent organizational, record-keeping (including educational, medical, or psychological records), and customer service skills
- Strong interpersonal, problem-solving, and collaboration skills to interact effectively with director, faculty supervisors, student clinicians, clients & families, and community-based referral sources (e.g., physicians, K-12 school staff, social service agencies)
- Demonstrated verbal and written communication abilities
- Ability to conduct tasks professionally, accurately, and confidentially
- Bachelors degree
- Experience successfully navigating complex organizational and administrative policies and procedures
- Previous program budget development and maintenance experience
- Knowledge of and ability to quickly learn common and administrative software applications (e.g., WORD, EXCEL)
- Experience supervising office support staff (e.g., student employees)
DUTIES: The Department Assistant serves as administrative support for the Human Development Center and Department of Psychology's Graduate School Psychology Program (24 hours/week devoted to the Human Development Center, 8 hours/week devoted to the School Psychology Program). The Department Assistant reports to the unit director and provides support and aid to the centers faculty supervisors, student clinicians, clients, and programs. Thus, excellent organizational, communication and interpersonal skills, a willingness and ability to listen, and the ability to work independently with minimal supervision are essential to this position. At the same time, a collaborative sensibility, with the ability to recognize and respond to needs, exercise initiative, and creative problem solving are also expected. The Department Assistant also provides administrative and program support to School Psychology program faculty and functions of the school psychology graduate program.
In summary, the Department Assistant
- Serves as initial and primary point of contact for clients, referral sources, community agencies, clinical staff, guests, visitors, and UWEC personnel. Manages responses to graduate program email, voicemail, and social media.
- Maintains all clinical program schedules including, but not limited to, room scheduling, testing schedules, and community-based clinical programming.
- Develops, implements, and maintains organizational systems and electronic/physical records related to program operations in accordance with HIPAA/FERPA, department needs, state and national accreditation requirements, and UWEC policies and procedures.
- Coordinates and manages programmatic and administrative responsibilities including scheduling, logistics, data & information management, record keeping & reporting, unit workflow, and process improvement.
- Identifies, troubleshoots, and resolves problems regarding technical systems and programs of department operations.
- Monitors, tracks, and audits the department budget/funds, services and supplies, and purchasing expenses and regularly reports to the unit director.
- Coordinates and maintains test and assessment library including inventory management and purchase orders and requisitions.
- Provides operational guidance, training, oversight of student workers.
- Assists faculty with securing and coordinating graduate program practicum placements in public school settings including contacting schools, facilitating placement agreements, and assisting students with school-district required documentation.
- Offers administrative support for unit and program activities (e.g., admissions interviews, orientations, faculty meetings, special events) including making room reservations, ordering food and supplies, purchasing, and providing general assistance.
THE UNIT: The Human Development Center (HDC) is an interprofessional unit that provides clinical training opportunities to undergraduate and graduate students from multiple disciplines, while, at the same time, providing clinical services (e.g., assessment, intervention, consultation) to children, adolescents, young adults, and families in the region. The UWEC Website for the HDC is https://www.uwec.edu/human-development-center/. The Graduate Program in School Psychology provides students with the extensive education needed to help children and youth succeed both inside and outside the classroom. Graduate students earn the Educational Specialist Degree in three years or two years on campus completing coursework and field experiences and one year off campus completing a 1200+ hour internship.
UNIVERSITY and EAU CLAIRE COMMUNITY: UW-Eau Claire, an institution of approximately 10,000 students and 1,200 faculty and staff, is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader in faculty-undergraduate research and study abroad. We strive for excellence in liberal education and select graduate and professional programs through commitment to teaching and learning and dedication to our core values of diversity, sustainability, leadership, and innovation. To learn more about UWEC, visit https://www.uwec.edu/human-resources/employment-opportunities/.
The City of Eau Claire, situated at the confluence of the Chippewa and Eau Claire rivers, is at the center of a metropolitan area of approximately 100,000 people located 90 miles east of Minneapolis/St. Paul. The area features beautiful parks and trails, strong public schools, a vibrant arts scene and local food culture, and abundant recreational opportunities.
APPLICATION PROCEDURE: Applications are submitted electronically. Please follow instructions found on the following UW-Eau Claire Web site: https://www.uwec.edu/job-postings/. You must create an account and login before you can apply. If you have not yet registered, click on the "Click here to Register" link to begin the registration process. If you are already a registered user, input your "User Name" and "Password" and select "Login." Click the link to the Human Development Center: Department Assistant (80%) position (Job ID # 20027) and then click the "Apply Now" button to submit your application electronically. Your application will not be considered complete until all required documents are attached, and all required fields are completed. Please be sure you have included the following in PDF format:
- Letter of application that highlights required qualifications
- Current Resume
- Names and contact information for three references
Please direct requests for additional information to: Michael Axelrod (email@example.com)
To ensure consideration, completed applications must be received by August 31, 2023. However, screening may continue until position is filled.
The University reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. Employment will require a background check. Employment will also require you and your references to answer questions regarding past conduct related to sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7).
The UW-Eau Claire Police Department is dedicated to maintaining a safe and secure environment for learning and working. Although crime at the University of Wisconsin-Eau Claire is limited, the University Police want students, faculty and staff to be aware of crime on campus and the area surrounding the campus. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal law that requires colleges and universities to disclose annual information about campus crime. Visit Campus Security and Fire Report. Also visit our Campus Security Authority(CSA) policy.
UW-Eau Claire is an AA/EEO/Veterans/Disability employer dedicated to enhancing equity, diversity, and inclusion.