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Nursing: Marshfield Administrative Coordinator

UW-Eau Claire – Eau Claire Campus

Full Time, Administrative

  • Official Title: Administrative Assistant III
  • Job ID: #19908
  • Date Posted:
  • Apply by: | To ensure consideration, completed applications must be received by deadline. However, screening may continue until position is filled.
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Nursing: Marshfield Administrative Coordinator

POSITION: A full-time university staff position is available in the Department of Nursing in the College of Nursing & HealthSciences at the Marshfield, WI site beginning August 14, 2023. The working title of this assignment is Marshfield Administrative Coordinator, with an official title of Administrative Assistant III.  This is an expected-to-continue assignment that requires a six month probationary period. The expected hourly hiring salary will be based on qualifications and experience, with an anticipated salary up to $18-$22/hour


  • Excellent verbal and written communication skills.
  • Excellent judgment, including sensitivity to personal and confidential information.
  • Excellent interpersonal, communication, and customer service skills in working with diverse communities.
  • Working knowledge of desktop hardware and standard business software programs (e.g., word processing, spreadsheets, and database) and the Internet.
  • Ability to delegate and prioritize work.
  • Attention to detail, proofreading, and editing skills.
  • Work independently, as part of a team environment, and in collaborative efforts.
  • Comply with health, safety, and workplace regulations to align with practices and procedures of the Marshfield site and the University.


  • Experience in higher education.
  • Bachelors Degree.
  • Experience in marketing and recruitment.


The Marshfield Administrative Coordinator position provides professional administrative service to the Marshfield site to facilitate the advancement of the Traditional Bachelor of Science in Nursing (TBSN) program on the Marshfield Site. The position works in an environment that requires flexibility, initiative, willingness, and the ability to solve problems utilizing best practices and established policies and procedures. The individual in this position should be familiar with record retention schedules established by UW System and the TBSN program. The position works under general supervision and reports to the Marshfield Site Director. The ideal candidate will be able to prioritize multiple competing tasks and work collaboratively with faculty, staff, and students. This individual must be committed to positively contributing to the quality of work-life for all College employees.

Essential Job Functions and Responsibilities

40% Marshfield Undergraduate Program

  • Collaborate with Eau Claire support staff and UW-Stevens Point staff to manage scheduling of classrooms for the semester, and additional scheduling requests for faculty, staff, classrooms, and meeting rooms.
  • Consult with the UW-Eau Claire main campus regarding student and faculty/staff needs.
  • Coordinate program orientation by contacting students, inviting guests/faculty, verifying attendance, coordinating event details, and preparing orientation materials.
  • Maintain and track student information, including prerequisite completion, advisors, graduation, and employment post-graduation.
  • Point of contact for students, ability to handle any issues and solve independently with reporting appropriately and following applicable policy.
  • Provide undergraduate course support, including updating program/plans, assigning advisors, granting course permissions, monitoring student course registration status, and troubleshooting registration issues. Update and organize advisee lists and connect new students to faculty advisors via email or as needed.
  • Serve as the primary point of contact for the Marshfield Traditional BSN program.
  • Assist faculty, staff, and students with preparing technology for courses without a Marshfield site instructor.

30% Marshfield Site Operations

  • Assist with employee orientation, including University & Marshfield Clinical Health System (MCHS) new hire paperwork conducting tours, and training of site operations.
  • Inventory and order supplies for the Marshfield Site.
  • Organizes, audits, and maintains the security and confidentiality of records and files per the College's retention policy.
  • Serve as front desk manager by providing personable customer service.
  • Collaborate with the Director of the Marshfield Site on reports, outreach, visiting students, Marshfield student issues, and special projects as needed.
  • Collaborate with site director to coordinate Marshfield Site needs among UW-Eau Claire, Marshfield Clinical Health System, and UW- Stevens Point.
  • Marshfield Clinic Health System (MCHS):
  • Collect, compile, and analyze clinical cost center totals from faculty and staff each semester to create a report for MCHS for annual reporting.
  • Collaborates with the Director of the Marshfield Site with the Annual Report to MCHS.
  • Collaborate with various MCHS divisions to support Marshfield Site needs, including Division of Education, Security, Supply Chain, Helpdesk, Outreach Lab, HR/Recruiters, etc.
  • Point of contact for multi-function devices through sustainable printing initiative, including training faculty/staff and students, stocking paper, ordering ink/supplies, and troubleshooting.
  • Troubleshoot technological issues for students, faculty, and staff at the Marshfield Site through coordination with DE Coordinator, University / College staff, and UWSP-Marshfield staff as necessary and serve as a workstation account holder for the Marshfield site to address immediate technology issues and complete necessary updates.

25%         Marketing & Recruitment

  • Develop and send Weekly Update emails to Marshfield students, faculty, and staff, including general site-specific updates, events, and notices to increase student engagement.
  • Coordinate Marshfield Site events such as celebration days, Dean visits, workshops, etc., and assist Director with reimbursement materials.
  • Develop student recruitment marketing and promotional materials.
  • Develop, send, receive, and distribute communication for the Marshfield Site (telephone, postal service, courier, inter-office, email, letters, bulletin boards).
  • Coordinate website updates related to the Marshfield Site with the appropriate EC staff or Departments such as IMC, LTS, etc.
  • Develop a variety of promotional pieces for events in various programs (Adobe, PowerPoint, Publisher, etc.).
  • Maintain the Marshfield Site Facebook page and social media presence by creating posts, taking pictures, marketing for the site, events, etc.
  • Manage digital signage system for the Marshfield site.



Join an institution built on a foundation of excellence, liberal education, and inclusivity. The College of Nursing and Health Sciences (CNHS) fosters the transformation of individuals at the undergraduate and graduate levels into leaders in professional nursing practice, education, and scholarship. We value excellence in education, experiential learning, leadership, life-long learning, practice, and scholarship; diversity and eliminating barriers to participation; integrity; innovation; social responsibility inclusive to a positive influence on health, respect, social justice, accountability, and sustainability; finally, health and quality of life. In doing so, we endeavor to transform the lives of our students, the practice of our profession, and the health of all we serve.

As part of the college, you become a member of two communities and gain partnerships with the premier healthcare providers in the

State of Wisconsin. The college is comprised of the Department of Nursing with two site locations: Eau Claire, WI, located on the UWEau Claire campus, and in partnership with the prestigious Marshfield Clinic Health System, the second site in Marshfield, WI, located on the UW-Stevens Point - Marshfield campus. In addition to Marshfield Clinic Health System, the College of Nursing partners with the world-acclaimed Mayo Clinic Health System.


The Department of Nursing offers four degree programs: traditional Bachelor of Science in Nursing (BSN), Bachelor of Science in Nursing Completion (BSNC), Master of Science in Nursing Education (MSN), and Doctor of Nursing Practice (DNP). UW-Eau Claire is the only public university in northwestern Wisconsin that offers a baccalaureate nursing degree. All programs are accredited by the Commission on Collegiate Nursing Education (CCNE).

As a department, we believe high-impact educational experiences, scholarship, and service to our communities enhance students' and faculty's personal and professional growth and inclusivity in our professional and personal lives. Faculty can develop student intercultural immersion experiences. Current faculty-led domestic intercultural immersion experiences include working with migrant farm workers in western Wisconsin, the Somali population in northern Wisconsin, and clinical work with the Lakota Sioux nation in South Dakota. Scholarship and research are supported at the college and university levels. Undergraduate students can collaborate with faculty on faculty-mentored scholarly projects through the Office of Research and Sponsored Programs.

For more information about CONHS, please visit


UW-Eau Claire

Become a part of a campus that genuinely cares about you in every way. From the faculty in the classrooms to the staff around campus, when you become a Blugold, you become part of the family.

The University of Wisconsin-Eau Claire is consistently rated among the top 10 public Midwestern universities and recognized nationally for quality academics and high return on investment (U.S. News). Among our ranks are celebrated scholars and award winners, people who are passionate about their intellectual pursuits, critical thinkers, and innovators deeply committed to interacting with and improving the world around us.

Our campus provides a beautiful setting for living and learning. Our faculty and staff provide instruction, inspiration, and the challenge that makes an education extraordinary. A century of accomplished Blugolds worldwide proves that lives are transformed, and meaningful careers are launched changed here.

For more information about UW-Eau Claire, please visit


When you come to the UW-Eau Claire Marshfield site, you join a community beyond campus. Our partnerships with business, industry, and local organizations provide you with professional, research, and scholarly opportunities. Some 19,500 residents live, work, and play in Marshfield, where you find small city charm with Midwestern hospitality.

Marshfield is a city on the rise. Whether you're here for business or pleasure, you'll be cared for in Marshfield. It's where people enjoy the simple things in life, whether it's sipping a locally crafted beer, sampling freshly made cheese curds, or enjoying the timeless pleasure of a day at a festival with your family. Marshfield offers year-round opportunities for excitement!

For more information about Marshfield, please visit

APPLICATION PROCEDURE: Applications are submitted electronically. Please follow instructions found on the following UW-Eau Claire Web site:  You must create an account and login before you can apply.  If you have not yet registered, click on the "Click here to Register" link to begin the registration process. If you are already a registered user, input your "User Name" and "Password" and select "Login."  Click the link to the Nursing: Marshfield Administrative Coordinator position (Job ID # 19908) and then click the "Apply Now" button to submit your application electronically.  Your application will not be considered complete until all required documents are attached and all required fields are completed.  Please be sure you have included the following in PDF format:

  • Letter of application
  • Resume
  • Names and contact information for three references.

Please direct requests for additional information to: Rachel Merkel, Director of the Marshfield Site,

To ensure consideration, completed applications must be received by July 26, 2023.  However, screening may continue until position is filled.

The UW-Eau Claire Police Department is dedicated to maintaining a safe and secure environment for learning and working. Although crime at the University of Wisconsin-Eau Claire is limited, the University Police want students, faculty and staff to be aware of crime on campus and the area surrounding the campus. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal law that requires colleges and universities to disclose annual information about campus crime. Visit Campus Security and Fire Report. Also visit our Campus Security Authority(CSA) policy.

UW-Eau Claire is an AA/EEO/Veterans/Disability employer dedicated to enhancing equity, diversity, and inclusion.

The University reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. Employment will require a background check. Employment will also require you and your references to answer questions regarding past conduct related to sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7).