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College of Business: Recruitment and Advising Coordinator

UW-Eau Claire – Eau Claire Campus

Full Time, Administrative

  • Official Title: Graduate Program Admissions and Recruitment Coordinator I
  • Job ID: #19391
  • Date Posted:
  • Apply by: | To ensure consideration, completed applications must be received by deadline. However, screening may continue until position is filled.
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College of Business: Recruitment and Advising Coordinator

POSITION: A full-time, professional academic staff position is available in the College of Business Online Programs Team beginning April 3, 2023. The working title for this assignment is Recruitment and Advising Coordinator with an official title of Graduate Program Admissions and Recruitment Coordinator I. This is a renewable assignment, contingent on performance and funding. The salary will be commensurate with experience and qualifications.


  • Hold a bachelor’s degree from a regionally accredited institution
  • Have 2+ years professional experience with education recruitment, advising, student services and/or other related areas.
  • Exhibit strong interpersonal, written, and oral communication skills
  • Can self-motivate, take initiative, and work well independently
  • Use Microsoft Office 365 programs proficiently
  • Exercise organization and attention to detail in all work
  • Exhibit flexibility and adaptability in dynamic work situations
  • Handle time-sensitive and confidential information appropriately
  • Demonstrate a commitment to working with diverse populations


  • Hold a master’s degree, preferably in business, communications, student services, or related field
  • Experience working in higher education
  • Have experience working across internal units and external entities


The College of Business (CoB) Online Programs unit is hiring a recruitment and advising coordinator. This position provides prospective and current students holistic advising services to support program enrollment goals, student success, retention, and program completion. This position also develops and implements recruitment plans, organizes events, and contributes to the implementation of our marketing strategy. The ideal candidate will have a high level of energy and enthusiasm when promoting the program to prospective students with a goal of attracting, admitting, enrolling, and supporting a talented, diverse student body for the University of Wisconsin MBA Consortium. Additionally, this individual will foster a student-centered environment for admitted students and works with them to evaluate their program goals and course planning, access institutional resources and student services, and engage with a network of professionals to support career goals. This position also updates student advising records and contributes to the development and delivery of academic advising related events and programs. This individual will report to the managing director of the CoB Online Programs unit in the College of Business at UW-Eau Claire.

The CoB Online Programs unit oversees the UW MBA Consortium program. The staff members work primarily in a remote environment. On rare occasions throughout the year staff members are required to work on the UW-Eau Claire campus, but the specific date of on-campus work is communicated well in advance.  Employees are welcome to work on campus more often if desired. A typical workday consists of eight hours worked primarily between the hours of 7:00 a.m. and 5:00 p.m. although we offer a great deal of flexibility; your typical daily schedule will be agreed upon in advance with the supervisor. As a service department, we have a great deal of collaboration within our team and externally. We facilitate this collaboration primarily using Microsoft Teams whether individuals are working on campus or remotely.


Admissions and Recruitment (60%)

  • Counsel prospective MBA students on educational opportunities
  • Identify opportunities for and lead development of recruitment activities
  • Assist the managing director with the processing of student applications
  • Schedule logistics and secure resources for events to promote the program
  • Evaluate program effectiveness and provide recommendations for improvement
  • Create targeted communication plans and materials based on established goals
  • Deliver directed admissions program messaging to internal and external audiences
  • Contribute to marketing strategy development and support the implementation of strategic marketing projects, such as maintaining social media presence
  • Identify, promote, and maintain internal and external partnerships focusing on outreach, recruitment, and admissions

Academic Advising (35%)

  • Serve as academic advisor for all online MBA students
  • Counsel admitted MBA students on educational planning to ensure students meet degree requirements and established policies/procedures
  • Identify opportunities for and leads development of advising resources and communication plans; provide students with access to internal and external resources to meet their goals
  • Collaborate with the UW MBA Consortium administration team to identify co-curricular opportunities for enhancing student engagement; lead implementation of and maintain co-curricular opportunities
  • Oversee Student Advisory Group, including membership selection, meeting scheduling, goal setting, and initiative execution.
  • Track student degree progress and regularly communicate with students to ensure timely degree completion, student retention, and coordination of student processing for graduation.
  • Maintain confidentiality and accurate student records and processes and respond to academic inquiries according to established institutional and FERPA policies

Miscellaneous (5%)

  • Assist in maintenance of student records
  • Stay current with trends in graduate business education, advising, networking, and graduate recruiting
  • Enhance the quality of work life for all staff
  • Perform other duties as assigned

THE UNIT: Eleven staff members comprise the CoB Online Programs team and oversee operations for the UW MBA Consortium and Undergraduate Business Alliance programs. These programs are managed by the University of Wisconsin – Eau Claire campus but are offered in collaboration with several other UW System schools. Our team is student-focused, detail-oriented, creative, curious, and empathetic. We are problem-solvers, project leaders, critical thinkers, sounding boards, techies, and life-long learners. Our values include inclusion, flexibility, teamwork, excellence, and balance.

UNIVERSITY and EAU CLAIRE COMMUNITY: UW-Eau Claire, an institution of approximately 11,500 students and 1,400 faculty and staff, is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader in faculty-undergraduate research and study abroad. We strive for excellence in liberal education and select graduate and professional programs through commitment to teaching and learning and dedication to our core values of diversity, sustainability, leadership, and innovation. To learn more about UWEC, visit

The City of Eau Claire, situated at the confluence of the Chippewa and Eau Claire rivers, is at the center of a metropolitan area of approximately 100,000 people located 90 miles east of Minneapolis/St. Paul. The area features beautiful parks and trails, strong public schools, a vibrant arts scene and local food culture, and abundant recreational opportunities.

APPLICATION PROCEDURE: Applications are submitted electronically. Please follow instructions found on the following UW-Eau Claire Web site: .You must create an account and login before you can apply.  If you have not yet registered, click on the "Click here to Register" link to begin the registration process. If you are already a registered user, input your "User Name" and "Password" and select "Login."  Click the link to the College of Business: Recruitment and Advising Coordinator position (Job ID # 19391) and then click the "Apply Now" button to submit your application electronically.  Your application will not be considered complete until all required documents are attached and all required fields are completed.  Please be sure you have included the following in PDF format:

  • Letter of application
  • Resume
  • Unofficial undergraduate and graduate transcripts
  • Names and contact information for three references

Please direct requests for additional information to:

Mr. Kevin Meinholz,  

To ensure consideration, completed applications must be received by Sunday, March 5, 2023. However, screening may continue until position is filled. The university reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. Employment will require a background check. Employment will also require you and your references to answer questions regarding past conduct related to sexual violence and sexual harassment.

The UW-Eau Claire Police Department is dedicated to maintaining a safe and secure environment for learning and working. Although crime at the University of Wisconsin-Eau Claire is limited, the University Police want students, faculty and staff to be aware of crime on campus and the area surrounding the campus. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal law that requires colleges and universities to disclose annual information about campus crime. Visit Campus Security and Fire Report. Also visit our Campus Security Authority(CSA) policy.

UW-Eau Claire is an AA/EEO/Veterans/Disability employer dedicated to enhancing equity, diversity, and inclusion.

The University reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. Employment will require a background check. Employment will also require you and your references to answer questions regarding past conduct related to sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7).