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Nursing: Clinical Requirements Specialist

UW-Eau Claire – Eau Claire Campus

Full Time, Staff

  • Official Title: Administrative Assistant III
  • Job ID: #19358
  • Date Posted:
  • Apply by: | To ensure consideration, completed applications must be received by deadline. However, screening may continue until position is filled.
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Nursing: Clinical Requirements Specialist

The Clinical Requirements Specialist position is primarily responsible for communication and coordination responsibilities associated with clinical learning activities within the Traditional BSN (TBSN) program in the Department of Nursing. This position involves significant student contact requiring patience, excellent communication skills, and the ability to effectively multi-task and maintain confidentiality. The ideal candidate will possess the ability to exercise sound judgment in a variety of situations, demonstrate consistency, fairness, and equity in student interactions, and work collaboratively with faculty, students, and a diverse group of non-university community constituents. This individual must be committed to positively contributing to the quality of work-life for all College employees.


  • Excellent verbal and written communication skills.
  • Excellent judgment, including sensitivity to personal and confidential information.
  • Excellent interpersonal, communication, and customer service skills in working with diverse communities.
  • Attention to detail, proofreading, and editing skills.
  • Work independently, as part of a team environment, and in collaborative efforts.
  • Demonstrated experience and commitment to equity, diversity, and inclusivity core values.


  • Experience in higher education
  • Bachelor’s Degree


40%        Student Communication & Health Record Coordination

  • Communicate with newly admitted TBSN students and monitor student activity for initiation and completion of program admission-related health records, background checks, and other requirements.
  • Communicate with TBSN students regarding updates and renewals of routine health records, background checks, and other clinical agency requirements.
  • Elevate complex student issues related to health records, background checks, or other requirements to the Pre-Licensure Clinical Agency Coordinator.
  • Coordinate student travel and expense reimbursements for clinical agency requirements, including fingerprinting and clinical-related travel.
  • Disseminate communication with students, faculty, and instructional academic staff on behalf of the TBSN Program Director.

35%        Clinical Agency Affiliation Communication & Coordination

  • Collaborate with clinical agency coordinators and undergraduate nursing program clinical partners to maintain clinical agency affiliations, including renewal dates and updating agreement documents. This may require communication and collaboration with other UWEC Colleges.
  • Maintain records of clinical requirements outlined in the affiliation agreements.
  • Monitor the clinical affiliation database for the College of Nursing & Health Sciences.
  • Present monthly updates to the clinical coordinators regarding affiliation agreement statuses.
  • Assist the Pre-Licensure Clinical Agency Coordinator in collecting and organizing clinical agency requirements utilizing databases and resources, including CampS, Castle Branch, Minnesota DHS.
  • Prepare and execute clinical agency communication in coordination with the Pre-Licensure Clinical Agency Coordinator on behalf of the Department Chair, including departmental clinical agency letters.
  • Facilitate communication among clinical sites, faculty, students, clinical agency coordinators, program directors, Department Chair, and other CONHS team members as needed or required.
  • Schedule and secure resources for meetings with internal and external partners for work unit operations in support of the TBSN Program Director and Pre-Licensure Clinical Agency Coordinator
  • Communicate periodically with the Department Chair.

20%        Compliance Management

  • Prepare reports in coordination with the Pre-Licensure Clinical Agency Coordinator and the TBSN Program Director.
  • Coordinate annual Safety Training, including course setup, enrolling instructional staff and students, tracking completion, and reporting noncompliance to the TBSN Program Director, the Department Chair, or the Clinical Agency Coordinators, as appropriate.
  • Update tracking spreadsheets & databases as requested by the Pre-Licensure Clinical Agency Coordinator.

5 %         Other duties needed to help drive the vision, fulfill the mission, and abide by the College’s values.



Join an institution built on a foundation of excellence, liberal education, and inclusivity. The College of Nursing and Health Sciences (CNHS) fosters the transformation of individuals at the undergraduate and graduate levels into leaders in professional nursing practice, education, and scholarship. We value excellence in education, experiential learning, leadership, life-long learning, practice, and scholarship; diversity and eliminating barriers to participation; integrity; innovation; social responsibility inclusive to a positive influence on health, respect, social justice, accountability, and sustainability; finally, health and quality of life. In doing so, we endeavor to transform the lives of our students, the practice of our profession, and the health of all we serve.

As part of the college, you become a member of two communities and gain partnerships with the premier healthcare providers in the State of Wisconsin. The college is comprised of the Department of Nursing with two site locations: Eau Claire, WI, located on the UW-Eau Claire campus, and in partnership with the prestigious Marshfield Clinic Health System, the second site in Marshfield, WI, located on the UW-Stevens Point – Marshfield campus. In addition to Marshfield Clinic Health System, the College of Nursing partners with the world acclaimed Mayo Clinic Health System.


The Department of Nursing offers four degree programs: traditional Bachelor of Science in Nursing (BSN), Bachelor of Science in Nursing Completion (BSNC), Master of Science in Nursing Education (MSN), and Doctor of Nursing Practice (DNP). UW-Eau Claire is the only public university in northwestern Wisconsin that offers a baccalaureate nursing degree. All programs are accredited by the Commission on Collegiate Nursing Education (CCNE).

As a department, we believe high-impact educational experiences, scholarship, and service to our communities enhance students' and faculty's personal and professional growth and inclusivity in our professional and personal lives. Faculty can develop student intercultural immersion experiences. Current faculty-led domestic intercultural immersion experiences include working with migrant farm workers in western Wisconsin, the Somali population in northern Wisconsin, and clinical work with the Lakota Sioux nation in South Dakota. Scholarship and research are supported at the college and university levels. Undergraduate students can collaborate with faculty on faculty-mentored scholarly projects through the Office of Research and Sponsored Programs.

For more information about CONHS, please visit


UW-Eau Claire
Become a part of a campus that genuinely cares about you in every way. From the faculty in the classrooms to the staff around campus, when you become a Blugold, you become part of the family.

The University of Wisconsin-Eau Claire is consistently rated among the top 10 public Midwestern universities and recognized nationally for quality academics and high return on investment (U.S. News). Among our ranks are celebrated scholars and award winners, people who are passionate about their intellectual pursuits, critical thinkers, and innovators deeply committed to interacting with and improving the world around us.

Our campus provides a beautiful setting for living and learning. Our faculty and staff provide instruction, inspiration, and the challenge that makes an education extraordinary. A century of accomplished Blugolds worldwide proves that lives are transformed, and meaningful careers are launched changed here.

For more information about UW-Eau Claire, please visit

Eau Claire
When you come to UW- Eau Claire, you join a community beyond campus. Our partnerships with business, industry, and local organizations provide professional, research, and scholarly opportunities. Some 67,500 residents live, work, and play in Western Wisconsin’s largest city.

Located at the confluence of the crystal-clear Eau Claire and Chippewa Rivers and 90 miles east of Minneapolis/St. Paul, Eau Claire goes its own way and encourages everyone who visits and lives here to come along for the ride. This is where farm kids grow up to be artists and entrepreneurs, where the alternative is a positive, where attitude is more important than age, and where originality is celebrated. In other words, ideal.

Northwestern Wisconsin is known for variable weather across the board to welcome residents to any and every season.  From freshly laid snow and spring flowers to the soothing heat of summer and the crispy leaves of fall, you'll experience life as it should be all year long.  We embrace our variable weather and climate by offering seasonal attractions for every interest.  For example, summer concerts and sporting events are enjoyed as frequently as fall festivals and our winter Silvermine Ski Invitational event.  Whether you prefer to spend your time indoors or outdoors, solo or with the family, Eau Claire offers boundless opportunities all year long.

For more information about Eau Claire, please visit

Applications are submitted electronically. Please follow the instructions found on the following UW-Eau Claire Web site: Employment Opportunities | UW-Eau Claire ( must create an account and log in before you can apply.  If you have not yet registered, click the "Click here to Register" link to begin the registration process. If you are already a registered user, input your "Username" and "Password" and select "Login."  Click the link to the Nursing: Clinical Requirements Specialist position (Job ID # 19358) and then click the "Apply Now" button to submit your application electronically.  Your application will not be considered complete until all required documents are attached, and all required fields are completed. Please be sure you have included the following in PDF format:

  • Cover letter
  • Resume
  • Names and contact information for three references.

Please direct requests for additional information to:

Melissa Boellaard,

To ensure consideration, completed applications must be received by March 6, 2023.  However, screening may continue until the position is filled. The university reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. Employment will require a background check. Employment will also require you and your references to answer questions regarding past conduct related to sexual violence and sexual harassment.

The UW-Eau Claire Police Department is dedicated to maintaining a safe and secure environment for learning and working. Although crime at the University of Wisconsin-Eau Claire is limited, the University Police want students, faculty and staff to be aware of crime on campus and the area surrounding the campus. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal law that requires colleges and universities to disclose annual information about campus crime. Visit Campus Security and Fire Report. Also visit our Campus Security Authority(CSA) policy.

UW-Eau Claire is an AA/EEO/Veterans/Disability employer dedicated to enhancing equity, diversity, and inclusion.

The University reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. Employment will require a background check. Employment will also require you and your references to answer questions regarding past conduct related to sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7).