Skip to main content

Camps, Conferences and Special Guests Coordinator

UW-Eau Claire – Eau Claire Campus
Housing and Residence Life

Full Time, Staff

  • Official Title: Outreach Program Coordinator
  • Job ID: #18902
  • Date Posted:
  • Apply by: | To ensure consideration, completed applications must be received by deadline. However, screening may continue until position is filled.
Apply Now Benefits Estimator

Camps, Conferences and Special Guests Coordinator

A full-time, professional academic staff position is available in Housing and Residence Life beginning November, 2022. The working title for this assignment is Camps, Conferences and Special Guests Coordinator with an official title of Outreach Program Coordinator. This is a renewable assignment. The salary will be commensurate with experience and qualifications.

MINIMUM QUALIFICATIONS: A bachelor’s degree from a regionally accredited institution is required. Also required are proven direct customer service experience, first-hand experience of the college environment and the opportunities and limitations for camp/conference groups, experience supervising employees, excellent project management skills, ability to meet deadlines and ability to interact respectfully with people from diverse socioeconomic, cultural and ethnic backgrounds.

PREFERRED QUALIFICATIONS: Sales and marketing experience, large scale event management experience in higher education or hotel/resort settings, demonstrated record of program development, experience with reservations software and billing systems.

DUTIES:

  • Actively recruit new and expanding camp and conference business
  • Develop and implement a comprehensive marketing plan to attract external clientele and encourage innovation with internal constituents
  • Serve as one-stop location for camp/conference coordinators to identify all facility, dining, parking, health care and youth protection needs, and assist them with acquiring all assets, based on availability
  • Convene a University-wide camp and conference team that meets regularly to plan for and respond to group coordinator needs
  • Serve as liaison and central coordinating figure with University Centers, Blugold Dining, Recreation and Sport Facilities, Housing Linen operations, Facilities Management and Blugold Card Office to ensure IT, housing assignment, room reservations and ADA accommodation needs are met.
  • Manage placement of all guests in summer assignments.
  • Prepare materials and scheduling for all summer groups, including check-in/check-out materials, future student recruiting materials, key & combination distribution, ID card distribution and linen needs.
  • Ensure all summer groups and events comply with government regulations and University policies.
  • Ensure the tracking of all youth programs for EO54 compliance
  • Hire, train and communicate all group needs to student Conference Assistant Staff
  • Provide billing information to Financial Specialist to ensure correct billing of all summer housing groups.
  • Perform on-call crisis coverage with other Housing Central Staff in a weekly rotation

For additional information about duties, request the full position description from the search and screen chairperson

THE UNIT: The unit of Housing and Residence Life consists of 32 staff members serving a population of 4000 students in 13 residence halls.

UNIVERSITY and EAU CLAIRE COMMUNITY: UW-Eau Claire, an institution of approximately 11,500 students and 1,400 faculty and staff, is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader in faculty-undergraduate research and study abroad. We strive for excellence in liberal education and select graduate and professional programs through commitment to teaching and learning and dedication to our core values of diversity, sustainability, leadership, and innovation. To learn more about UWEC, visit https://www.uwec.edu/human- resources/employment-opportunities/why-uwec/ .

The City of Eau Claire, situated at the confluence of the Chippewa and Eau Claire rivers, is at the center of a metropolitan area of approximately 100,000 people located 90 miles east of Minneapolis/St. Paul. The area features beautiful parks and trails, strong public schools, a vibrant arts scene and local food culture, and abundant recreational opportunities.

APPLICATION PROCEDURE: Applications are submitted electronically. Please follow instructions found on the following UW-Eau Claire Web site: https://www.uwec.edu/job-postings/ .You must create an account and login before you can apply. If you have not yet registered, click on the "Click here to Register" link to begin the registration process. If you are already a registered user, input your "User Name" and "Password" and select "Login." Click the link to the Housing and Residence Life: Camp, Conference, and Special Guest Coordinator position (Job ID 18902) and then click the "Apply Now" button to submit your application electronically. Your application will not be considered complete until all required documents are attached and all required fields are completed. Please be sure you have included the following in PDF format:

  • Letter of application
  • Resume
  • Names and contact information for three references.

Please direct requests for additional information to:

Quincy Chapman at chapmajq@uwec.edu

To ensure consideration, completed applications must be received by October 20, 2022 However, screening may continue until position is filled. The university reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. Employment will require a background check. Employment will also require you and your references to answer questions regarding past conduct related to sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7).

 

The UW-Eau Claire Police Department is dedicated to maintaining a safe and secure environment for learning and working. Although crime at the University of Wisconsin-Eau Claire is limited, the University Police want students, faculty and staff to be aware of crime on campus and the area surrounding the campus. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal law that requires colleges and universities to disclose annual information about campus crime. Visit Campus Security and Fire Report. Also visit our Campus Security Authority(CSA) policy.

UW-Eau Claire is an AA/EEO/Veterans/Disability employer dedicated to enhancing equity, diversity, and inclusion.

The University reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. Employment will require a background check. Employment will also require you and your references to answer questions regarding past conduct related to sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7).