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Program Associate

UW-Eau Claire – Eau Claire Campus
Continuing Education

Full Time, Staff

  • Official Title: Administrative Assistant II
  • Job ID: #18715
  • Date Posted:
  • Apply by: | To ensure consideration, completed applications must be received by deadline. However, screening may continue until position is filled.
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Program Associate

A full-time university staff position is available in Continuing Education beginning  Fall 2022.  The official title for this assignment is Administrative Assistant II with a working title of Program Associate.  This is an expected-to-continue assignment which requires a six-month probationary period.  The hourly hiring salary will be based on qualifications and experience.


The primary goal of this position is to provide administrative and program support to program managers in the creation and delivery of continuing education programs. Program Associates are responsible for program support for credit, non-credit or other continuing education programs and tasks as assigned.

MINIMUM QUALIFICATIONS:

  • Required Education: High school diploma or GED
  • Operational knowledge of MS Teams, Excel, Word, and Outlook
  • Demonstration of:
    • Excellent verbal and written communication skills
    • Organizational skills, including work prioritization, attention to detail and effective problem-solving
    • Flexibility in a variety of situations, including changes, and working under pressure
    • The ability and willingness to learn new systems, software, and processes quickly
    • Working effectively and collaboratively with diverse groups, individuals, and external customers or vendors
    • The ability to lift up to 20 pounds and sitting for up to 4 hours at a time on a daily basis

PREFERRED QUALIFICATIONS:

  • Associate degree in Administrative Professionalism, Office Assistant, or 3+ years of administrative support experience
  • Prior experience with virtual learning delivery platforms, registration database system, financial/budget system, or electronic form system
  • Familiarity with UW-Eau Claire or other UW-System campus administrative procedures
  • Knowledge of the Family Educational Rights and Privacy Act (FERPA)
  • Previous program budget development and maintenance experience
  • Previous experience coordinating a large, off-site, and virtual group events
  • Demonstrated commitment to diversity, equity, and inclusiveness

DUTIES:

  • Support the creation, management, and instructional staffing of assigned programs in collaboration with the Program Manager.
  • Coordinate and manage the logistics of each program, prepare materials as required for the program, and act as the registration and on-site program contact.
  • Maintain program records and files, certification, or Continuing Education Unit (CEU’s) endorsements, and scholarship applications for individual programs.
  • Solicit and track program sponsorship through specific program and bulk mailings.
  • Prepare, monitor, and report on budget items, including program revenue and program expenses, by developing and submitting the appropriate documents to initiate payment.
  • Assign and direct student work projects to ensure accuracy, effectiveness, and efficiency. (If applicable)
  • Other duties as assigned by the Director of Noncredit Programming and Operations.

THE UNIT: The unit of Continuing Education consists of 12 team members.  The mission of Continuing Education at UW-Eau Claire is to fulfill the “Wisconsin Idea” by serving our communities with UW-Eau Claire-quality educational resources. Accordingly, the Continuing Education (CE) unit is entrusted with establishing supportive and collaborative relationships among UW-Eau Claire faculty, staff, UW-Extended Campus, and a wide variety of external audiences.

We foster a collaborative work environment and support employee flexibility by offering a hybrid work model, with time spent on campus and working remotely.   

For more information about Continuing Education please visit: https://ce.uwec.edu/

UNIVERSITY and EAU CLAIRE COMMUNITY: UW-Eau Claire, an institution of approximately 11,500 students and 1,400 faculty and staff, is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader in faculty-undergraduate research and study abroad. We strive for excellence in liberal education and select graduate and professional programs through commitment to teaching and learning and dedication to our core values of diversity, sustainability, leadership, and innovation. To learn more about UWEC, visit https://www.uwec.edu/human-resources/employment-opportunities/why-uwec/ .

The City of Eau Claire, situated at the confluence of the Chippewa and Eau Claire rivers, is at the center of a metropolitan area of approximately 100,000 people located 90 miles east of Minneapolis/St. Paul. The area features beautiful parks and trails, strong public schools, a vibrant arts scene and local food culture, and abundant recreational opportunities.

APPLICATION PROCEDURE: Applications are submitted electronically. Please follow instructions found on the following UW-Eau Claire Web site: https://www.uwec.edu/job-postings/You must create an account and login before you can apply.  If you have not yet registered, click on the "Click here to Register" link to begin the registration process. If you are already a registered user, input your "User Name" and "Password" and select "Login."  Click the link to the Continuing Education: Administrative Assistant II | Program Associate position (Job ID # 18715) and then click the "Apply Now" button to submit your application electronically.  Your application will not be considered complete until all required documents are attached, and all required fields are completed.  Please be sure you have included the following in PDF format:

  • Letter of application
  • Resume
  • Unofficial school transcript
  • Names and contact information for three references.

Please direct requests for additional information to:

Kathryne Smieja ;   smiejakg@uwec.edu

To ensure consideration, completed applications must be received by September 5, 2022. However, screening may continue until position is filled. The university reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. Employment will require a background check. Employment will also require you and your references to answer questions regarding past conduct related to sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7).

The UW-Eau Claire Police Department is dedicated to maintaining a safe and secure environment for learning and working. Although crime at the University of Wisconsin-Eau Claire is limited, the University Police want students, faculty and staff to be aware of crime on campus and the area surrounding the campus. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal law that requires colleges and universities to disclose annual information about campus crime. Visit Campus Security and Fire Report. Also visit our Campus Security Authority(CSA) policy.

UW-Eau Claire is an AA/EEO/Veterans/Disability employer dedicated to enhancing equity, diversity, and inclusion.

The University reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. Employment will require a background check. Employment will also require you and your references to answer questions regarding past conduct related to sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7).