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Teacher Education Program: Department Assistant (part- or full-time)

UW-Eau Claire – Eau Claire Campus
Teacher Education Program

Full Time, Staff

  • Official Title: Department Assistant
  • Job ID: #18709
  • Date Posted:
  • Apply by: | To ensure consideration, completed applications must be received by deadline. However, screening may continue until position is filled.
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Teacher Education Program: Department Assistant (part- or full-time)

A part-time or full-time university staff position is available in the Teacher Education Program Office beginning August 29, 2022.  The working and official title for this assignment is Department Assistant. This is a Project Position with an end date of June 30, 2023 with the possibility of renewal for a second and third year. The Teacher Education Program Office is open 7:45-4:30 Monday through Friday. There is a possibility for some remote work after an initial training period. The expected hourly hiring salary will be based on qualifications and experience with a minimum salary of $16.50/hour.

MINIMUM QUALIFICATIONS: Excellent organization, communication, and customer service skills; ability to create a warm and welcoming environment for our students, faculty and partners; strong interpersonal and collaboration skills to interact effectively with administrators, faculty, staff, students, visitors, and community partners; demonstrated verbal and written communication abilities; knowledge of or desire to learn Qualtrics, BP Logix, CampS and other commonly-used university applications; advanced knowledge of Microsoft Office (Word, Excel, Outlook) to organize meetings, communicate effectively, generate a variety of documents, and maintain records; ability to learn the Teacher Education Program database; ability to learn new systems, software, and processes quickly; ability to conduct tasks professionally and confidentially; ability to multi-task and work efficiently and effectively; ability to be flexible and work collaboratively as part of a team serving all of the Teacher Education programs including Department Chairs, the Coordinator of the Teacher Education Program, the Certification Officer, and the Program Support and Outreach Coordinator; ability to work independently on tasks with minimal supervision; and commitment to equity, diversity, and inclusivity.

PREFERRED QUALIFICATIONS:  Bachelor’s degree, knowledge of UW-System processes and demonstrated commitment to diversity, equity and inclusiveness.


  • Provide support for the WEDC (Wisconsin Economic Development Corporation) grant including support for coordinators, event organization, communication, and administration of stipends.
  • Collect, organize and communicate data for WEDC grant reporting purposes.
  • Collaborate with WEDC Grant Administrator on grant-related administrative tasks.
  • Manage, in collaboration with others in the Teacher Education Program office, the database including data entry, document generation, and reports.
  • Collect, organize and communicate data for any required reporting purposes.
  • Develop and prepare materials, forms, lists and tools to assist with making field placements in collaboration with others in the Teacher Education Program Office.
  • Process, track and communicate all travel and travel expense reports.
  • Assist with communications to schools, cooperating teachers, principals and other community partners.
  • Serve as a point of contact for information for students, faculty, staff, and school partners regarding the Teacher Education Program.
  • Prepare and distribute any needed mailings either physical or electronic.
  • Prepare and distribute necessary forms and materials.
  • Maintain and renew affiliation agreements with schools, districts and institutions.
  • Other duties as assigned.

THE UNIT: The Teacher Education Program (TEP) office consists of a coordinator and three staff members. The TEP office arranges placements for all students pursuing a career in education, works with the Department of Public Instruction to maintain accreditation of our education programs, communicates extensively with school partners and endorses candidates for teaching licensure. Several activities associated with the WEDC (Wisconsin Economic Development Corporation) grant that benefit rural school districts and future teachers are organized and coordinated from the TEP office.

UNIVERSITY and EAU CLAIRE COMMUNITY: UW-Eau Claire, an institution of approximately 11,500 students and 1,400 faculty and staff, is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader in faculty-undergraduate research and study abroad. We strive for excellence in liberal education and select graduate and professional programs through commitment to teaching and learning and dedication to our core values of diversity, sustainability, leadership, and innovation. To learn more about UWEC, visit .

The City of Eau Claire, situated at the confluence of the Chippewa and Eau Claire rivers, is at the center of a metropolitan area of approximately 100,000 people located 90 miles east of Minneapolis/St. Paul. The area features beautiful parks and trails, strong public schools, a vibrant arts scene and local food culture, and abundant recreational opportunities.

APPLICATION PROCEDURE: Applications are submitted electronically. Please follow instructions found on the following UW-Eau Claire Web site: must create an account and login before you can apply.  If you have not yet registered, click on the "Click here to Register" link to begin the registration process. If you are already a registered user, input your "User Name" and "Password" and select "Login."  Click the link to the Teacher Education: Department Assistant position (Job ID # 18709) and then click the "Apply Now" button to submit your application electronically.  Your application will not be considered complete until all required documents are attached and all required fields are completed.  Please be sure you have included the following in PDF format:

  • Letter of application
  • Curriculum vita/Resume
  • Names and contact information for three references.

Please direct requests for additional information to:

To ensure consideration, completed applications must be received by August 30, 2022. However, screening may continue until position is filled. 

The UW-Eau Claire Police Department is dedicated to maintaining a safe and secure environment for learning and working. Although crime at the University of Wisconsin-Eau Claire is limited, the University Police want students, faculty and staff to be aware of crime on campus and the area surrounding the campus. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal law that requires colleges and universities to disclose annual information about campus crime. Visit Campus Security and Fire Report. Also visit our Campus Security Authority(CSA) policy.

UW-Eau Claire is an AA/EEO/Veterans/Disability employer dedicated to enhancing equity, diversity, and inclusion.

The University reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. Employment will require a background check. Employment will also require you and your references to answer questions regarding past conduct related to sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7).