Skip to main content

Administrative Assistant

UW-Eau Claire – Eau Claire Campus
Services for Students with Disabilities

Full Time, Staff

  • Official Title: Administrative Assistant II
  • Job ID: #18434
  • Date Posted:
  • Apply by: | To ensure consideration, completed applications must be received by deadline. However, screening may continue until position is filled.
Apply Now Benefits Estimator

Administrative Assistant

POSITION: A full-time, university staff position is available in Services for Students with Disabilities beginning Summer 2022. The working title for this assignment is Administrative Assistant with an official title in the Administrative Assistant II title series.  This position is expected to continue..  The hourly pay will be commensurate with experience and qualifications.

MINIMUM QUALIFICATIONS: Knowledge of software management programs, data systems, and data entry. Proficiency with Microsoft Office Suite and Excel. Excellent written and oral communication skills, organizational skills, and the ability to perform detailed work with a high level of accuracy independently and efficiently.  

PREFERRED QUALIFICATIONS:  Interpersonal skills to maintain a welcoming and supportive environment and maintain confidentiality of student’s disability needs and documentation.  Experience or educational background in administrative or business-related field.

DUTIES:

  • Demonstrate a commitment to equity, diversity, and inclusivity.
  • Serve as primary office contact in the main SSD office, maintaining electronic files, and scheduling appointments for staff and students. 
  • Respond by phone, email or in person to questions from faculty, staff, students, parents and the public regarding disability services and the federal grant.
  • Meet with prospective students requesting disability services, explain process for submitting documentation, make appropriate referrals and maintain confidentiality.
  • Serve as point of contact for software management programs, Accessible Information Systems (AIM) and Student Access.
  • Place orders and submit budget expenditures for supplies, equipment, catering, tutoring, mandated services, and contracts. 
  • Provide administrative support for meetings with scheduling and arranging room reservations, preparing materials, and ordering catering.
  • Update informational materials and publicity and order printing services.
  • Perform other duties as assigned and contribute to unit, university, and community activities. 

THE UNIT: The unit of Services for Students with Disabilities consists of six staff members who serve students with documented disabilities who require accommodations to achieve accessibility in programs and activities.  https://uwec.edu/ssd

UNIVERSITY and EAU CLAIRE COMMUNITY: UW-Eau Claire, an institution of approximately 11,500 students and 1,400 faculty and staff, is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader in faculty-undergraduate research and study abroad. We strive for excellence in liberal education and select graduate and professional programs through commitment to teaching and learning and dedication to our core values of diversity, sustainability, leadership, and innovation. To learn more about UWEC, visit https://www.uwec.edu/human-resources/employment-opportunities/why-uwec/ .

The City of Eau Claire, situated at the confluence of the Chippewa and Eau Claire rivers, is at the center of a metropolitan area of approximately 100,000 people located 90 miles east of Minneapolis/St. Paul. The area features beautiful parks and trails, strong public schools, a vibrant arts scene and local food culture, and abundant recreational opportunities.

APPLICATION PROCEDURE: Applications are submitted electronically. Please follow instructions found on the following UW-Eau Claire Web site: https://www.uwec.edu/job-postings/ .You must create an account and login before you can apply.  If you have not yet registered, click on the "Click here to Register" link to begin the registration process. If you are already a registered user, input your "User Name" and "Password" and select "Login."  Click the link to the Services for Students with Disabilities: Administrative Assistant position (Job ID #18434) and then click the "Apply Now" button to submit your application electronically.  Your application will not be considered complete until all required documents are attached and all required fields are completed.  Please be sure you have included the following in PDF format:

  • Letter of application
  • Professional Resume
  • Names and contact information for three references.

Please direct requests for additional information to: Services for Students with Disabilities at ssd@uwec.edu  

To ensure consideration, completed applications must be received by July 5, 2022, however, screening may continue until position is filled. The university reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. Employment will require a background check. Employment will also require you and your references to answer questions regarding past conduct related to sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7).

The UW-Eau Claire Police Department is dedicated to maintaining a safe and secure environment for learning and working. Although crime at the University of Wisconsin-Eau Claire is limited, the University Police want students, faculty and staff to be aware of crime on campus and the area surrounding the campus. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal law that requires colleges and universities to disclose annual information about campus crime. Visit Campus Security and Fire Report. Also visit our Campus Security Authority(CSA) policy.

UW-Eau Claire is an AA/EEO/Veterans/Disability employer dedicated to enhancing equity, diversity, and inclusion.

The University reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. Employment will require a background check. Employment will also require you and your references to answer questions regarding past conduct related to sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7).