Skip to main content

Library: Assistant University Archivist and Records Manager

UW-Eau Claire – Eau Claire Campus


  • Official Title: Archivist I
  • Job ID: #18316
  • Date Posted:
  • Apply by: | To ensure consideration, completed applications must be received by deadline. However, screening may continue until position is filled.
Apply Now Benefits Estimator

Library: Assistant University Archivist and Records Manager

A full-time, professional academic staff position is available in McIntyre Library beginning July 11, 2022.  The working title for this assignment is Assistant University Archivist and Records Manager with an official title of Archivist I.  This is a renewable assignment, contingent on performance and funding. The salary will be commensurate with experience and qualifications.

MINIMUM QUALIFICATIONS: A bachelor’s degree from a regionally accredited institution is required.  Also required are excellent written and oral communications, general knowledge of American and Wisconsin history, and general office technology skills.

PREFERRED QUALIFICATIONS:  A master’s degree library and/or information studies, with an emphasis in archives and/or records administration, and demonstrated commitment to diversity, equity, and inclusiveness.


Special Collections and Archives Department Public and Technical Services

A.1. Respond to reference inquiries.

A.2. Provide consultation services for researchers using departmental holdings.

A.3. Assist patrons using equipment for viewing and duplicating department holdings.

A.4. Assist unit head in developing instructional materials, class sessions, tours, and programming.

A.5. Support department-initiated exhibit research, design, and creation.

A.6. Monitor, update, and support department web and social media presences.

A.7. Process new archival collections, and update existing archival collections, in accordance with department practice and archival standards.

Special Collections and Archives Department Operations

B.1.  Maintain records associated with patron and staff use of department holdings.

B.2.  Coordinate inspection and return of department holdings to appropriate storage locations following all use.

B.3.  Coordinate the transfer of department holdings through the Area Research Center network using Alma (collections catalog) and other tools as necessary.

B.4.  Compile statistical information supporting library and department reports and projects.

B.5.  In coordination with the unit head, research and develop policies and procedures governing department operations.

B.6.  Recruit, supervise, and manage student employees.

University Records Management

C.1.  Develop, in coordination with the UW-System, new and revised records management schedules and guidelines.

C.2.  Support institutional implementation of records management best practices.

C.3.  Respond to inquiries, potentially through site visits, to assist departmental implementation of records management policies.

C.4.  Assist with the day-to-day operations of the University Records Center.

Professional Growth

D.1.  Attend meetings and workshops relevant to developing and maintaining the skills necessary to upholding the highest quality of work associated with the position.

D.2.  Review relevant current library, archival, historical, records management and/or genealogical literature related to the core functions of the position.

D.3.  Demonstrate a commitment to the University’s equity, diversity, and inclusivity goals across all functional areas.

THE UNIT: UW-Eau Claire libraries include the main campus McIntyre Library and the Barron campus branch library. We are a team-based organization consisting of 9 faculty, 2 academic staff, and 16 university staff. We strive to be an inclusive and student-centered organization that values excellent service, innovation, collaboration, and the importance of flexibility and fun in our work. McIntyre Library’s Special Collections and Archives Department consists of 2.5 staff members. Under the direction of the Head Special Collections Librarian and University Archivist the department collects, preserves, and provides access to archival materials documenting the history of the University of Wisconsin-Eau Claire and the surrounding region. More information at

UNIVERSITY and EAU CLAIRE COMMUNITY: UW-Eau Claire, an institution of approximately 11,500 students and 1,400 faculty and staff, is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader in faculty-undergraduate research and study abroad. We strive for excellence in liberal education and select graduate and professional programs through commitment to teaching and learning and dedication to our core values of diversity, sustainability, leadership, and innovation. To learn more about UWEC, visit .

The City of Eau Claire, situated at the confluence of the Chippewa and Eau Claire rivers, is at the center of a metropolitan area of approximately 100,000 people located 90 miles east of Minneapolis/St. Paul. The area features beautiful parks and trails, strong public schools, a vibrant arts scene and local food culture, and abundant recreational opportunities.

APPLICATION PROCEDURE: Applications are submitted electronically. Please follow instructions found on the following UW-Eau Claire Web site: .You must create an account and login before you can apply.  If you have not yet registered, click on the "Click here to Register" link to begin the registration process. If you are already a registered user, input your "User Name" and "Password" and select "Login."  Click the link to the Library: Assistant University Archivist and Records Manager position (Job ID # 18316) and then click the "Apply Now" button to submit your application electronically.  Your application will not be considered complete until all required documents are attached, and all required fields are completed.  Please be sure you have included the following in PDF format:

  • Letter of application
  • Curriculum vita/Resume
  • Unofficial transcript
  • Statement regarding public services philosophy
  • Names and contact information for three references.

Please direct requests for additional information to:

Greg Kocken, Head Special Collections Librarian and University Archivist,

To ensure consideration, completed applications must be received by May 13, 2022.  However, screening may continue until position is filled. 

The UW-Eau Claire Police Department is dedicated to maintaining a safe and secure environment for learning and working. Although crime at the University of Wisconsin-Eau Claire is limited, the University Police want students, faculty and staff to be aware of crime on campus and the area surrounding the campus. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal law that requires colleges and universities to disclose annual information about campus crime. Visit Campus Security and Fire Report. Also visit our Campus Security Authority(CSA) policy.

UW-Eau Claire is an AA/EEO/Veterans/Disability employer dedicated to enhancing equity, diversity, and inclusion.

The University reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. Employment will require a background check. Employment will also require you and your references to answer questions regarding past conduct related to sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7).