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Library: Library Operations and Finance Specialist/Administrative Assistant

UW-Eau Claire – Eau Claire Campus

Full Time, Staff

  • Official Title: Administrative Assistant III
  • Job ID: #18125
  • Date Posted:
  • Apply by: | To ensure consideration, completed applications must be received by deadline. However, screening may continue until position is filled.
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Library: Library Operations and Finance Specialist/Administrative Assistant

A full time university staff position is available in McIntyre Library beginning in April 2022.  The working title for this assignment is Library Operations and Finance Specialist with an official title of Administrative Assistant III.  This is an expected-to-continue assignment which requires a six-month probationary period.  The salary will be based on qualifications and experience, with an expected salary of $19.25/hour.

MINIMUM QUALIFICATIONS: Excellent communication skills and commitment to excellent customer service. Knowledge of budget, accounting, and/or procurement principles and procedures.  Demonstrated organizational, analytical, and problem-solving skills, with knowledge of general office procedures. Ability to work effectively within a team-oriented environment. Demonstrated commitment to equity, diversity and inclusiveness

PREFERRED QUALIFICATIONS:  Knowledge of budget, accounting, and/or procurement principles and procedures in the UW System. Skill using spreadsheet, database and word processing applications to develop and maintain financial files. Ability to analyze data and generate reports. Bachelor’s degree from a regionally accredited institution.

DUTIES: The Library Operations and Finance Specialist is the primary administrative support person for UW Eau Claire libraries operations. This position is responsible for a variety of administrative service areas including budget and procurement, building management, human resources support, office management, and management of the library MVP advancement program. This position reports to the Director of Libraries.

  • Manages, tracks and analyzes budgetary data and trends, compiles progress reports, and provides appropriate recommendations or conclusions in support of the libraries’ budgets and facilities.
  • Implements and oversees customer relationship management (CRM) for MVP library advancement program.
  • Implements and executes established policies and procedures for library operations and administrative office management.
  • Schedules logistics and secures resources for library to contribute to the day-to-day operational success
  • Serves as library building coordinator and chair of library space planning committee, coordinating and advising on space use, maintenance and facilities improvement issues.
  • Oversees equipment maintenance and service contracts, and serves as primary business contact with vendors.
  • Assists, recommends, and advises library faculty and staff on administrative issues, personnel matters, travel, procurement, and budgetary problems
  • Manages the university permanent art collection.
  • Manages library administrative records.
  • Assists in staffing library customer service points, such as main desk, makerspace and/or online chat service.
  • Serves on committees and attends meetings, representing the interests of the library
  • Other duties as assigned.

THE UNIT: UW-Eau Claire libraries include the main campus McIntyre Library and the Barron campus branch library. We are a team-based organization consisting of 9 faculty, 2 academic staff, and 16 university staff. We strive to be an inclusive and student-centered organization that values excellent service, innovation, collaboration, and the importance of flexibility and fun in our work. More information at https://library.uwec.edu.

UNIVERSITY and EAU CLAIRE COMMUNITY: UW-Eau Claire, an institution of approximately 11,500 students and 1,400 faculty and staff, is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader in faculty-undergraduate research and study abroad. We strive for excellence in liberal education and select graduate and professional programs through commitment to teaching and learning and dedication to our core values of diversity, sustainability, leadership, and innovation. To learn more about UWEC, visit https://www.uwec.edu/human-resources/employment-opportunities/why-uwec/ .

The City of Eau Claire, situated at the confluence of the Chippewa and Eau Claire rivers, is at the center of a metropolitan area of approximately 100,000 people located 90 miles east of Minneapolis/St. Paul. The area features beautiful parks and trails, strong public schools, a vibrant arts scene and local food culture, and abundant recreational opportunities.

APPLICATION PROCEDURE: Applications are submitted electronically. Please follow instructions found on the following UW-Eau Claire Web site: https://www.uwec.edu/job-postings/You must create an account and login before you can apply.  If you have not yet registered, click on the "Click here to Register" link to begin the registration process. If you are already a registered user, input your "User Name" and "Password" and select "Login."  Click the link to the Library: Library Operations and Finance Specialist/Administrative Assistant position (Job ID # 18125) and then click the "Apply Now" button to submit your application electronically.  Your application will not be considered complete until all required documents are attached and all required fields are completed.  Please be sure you have included the following in PDF format:

  • Letter of application
  • Resume/Curriculum vita
  • Names and contact information for three references.

Please direct requests for additional information to:

Jill Markgraf; markgrjs@uwec.edu

To ensure consideration, completed applications must be received by March 31, 2022.  However, screening may continue until position is filled. 

The UW-Eau Claire Police Department is dedicated to maintaining a safe and secure environment for learning and working. Although crime at the University of Wisconsin-Eau Claire is limited, the University Police want students, faculty and staff to be aware of crime on campus and the area surrounding the campus. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal law that requires colleges and universities to disclose annual information about campus crime. Visit Campus Security and Fire Report. Also visit our Campus Security Authority(CSA) policy.

UW-Eau Claire is an AA/EEO/Veterans/Disability employer dedicated to enhancing equity, diversity, and inclusion.

The University reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. Employment will require a background check. Employment will also require you and your references to answer questions regarding past conduct related to sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7).