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Administrative Assistant II

UW-Eau Claire – Eau Claire Campus
Student Support Services

Part Time, Staff

  • Official Title: Administrative Assistant II
  • Job ID: #18106
  • Date Posted:
  • Apply by: | To ensure consideration, completed applications must be received by deadline. However, screening may continue until position is filled.
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Administrative Assistant II

A part-time (60%) university staff position is available in Student Support Services beginning May 2, 2022. The official title of this position is Administrative Assistant II. This position is contingent on grant funding and requires a six-month probationary period. The expected hourly hiring salary will be based on qualifications and experience.

MINIMUM QUALIFICATIONS:

  • Experience providing administrative support in an office setting
  • Demonstrated computer experience with proficiency in word processing, spreadsheet, and database software

PREFERRED QUALIFICATIONS: 

  • Excellent writing, oral communication, and interpersonal skills, with ability to maintain a welcoming and supportive student services environment
  • Ability to prioritize tasks and manage multiple projects simultaneously
  • Ability to work with sensitive information and maintain confidentiality ¿ Demonstrated commitment to diversity, equity, and inclusion

DUTIES:

  • Provide general administrative support for the Student Support Services office.
  • Welcome visitors to the SSS office and respond to questions and requests for information.
  • Schedule staff appointments and maintain calendars.
  • Make arrangements for program activities and events, such as reserving rooms and ordering refreshments.
  • Perform data entry functions and maintain office files.
  • Provide budgetary support by preparing purchase orders, requisitions, and transfers of funds.
  • Train student employees to assist with office functions; assign and monitor work tasks for student employees. ¿ Perform other duties, as assigned, to assist in the effective operation of the SSS office.

THE UNIT: The TRIO Student Support Services program receives funding from the U.S. Department of Education to promote the retention and graduation rates of 300 eligible students who are from low-income households, are first-generation college students, or have disabilities. The Program Associate contributes to this objective by providing general administrative support for the program’s director and other staff. The Student Support Services program is strongly committed to the goals of equity, diversity, and inclusion. Click on this link to access the program’s web site: https://www.uwec.edu/SSS/index.htm.

UNIVERSITY AND EAU CLAIRE COMMUNITY: UW-Eau Claire, an institution of approximately 11,500 students and 1,400 faculty and staff, is consistently recognized as a top comprehensive university in the Midwest with a commitment to the core values of diversity, sustainability, leadership, and innovation. The city of Eau Claire, situated at the confluence of the Chippewa and Eau Claire rivers, is at the center of a metropolitan area of approximately 100,000 people located 90 miles east of Minneapolis/St. Paul. The area features beautiful parks and trails, strong public schools, a vibrant arts scene and local food culture, and abundant recreational opportunities.

CLERY ACT REPORTING RESPONSIBILITIES: By definition of this position, you will be considered a campus security authority (CSA) to whom people may report certain crimes occurring within our on-campus and off-campus property. You may review the CSA responsibilities at this link: https://www.uwec.edu/kb/article/policies-uwec-clery-act-compliance/.

APPLICATION PROCEDURE: Applications are submitted electronically. Please follow instructions found on the following UW-Eau

Claire Web site: https://www.uwec.edu/job-postings/.  You must create an account and login before you can apply.  If you have not yet registered, click on the "Click here to Register" link to begin the registration process. If you are already a registered user, input your "User Name" and "Password" and select "Login."  Click the link to the Student Support Services: Administrative Assistant II position (Job ID #18106) and then click the "Apply Now" button to submit your application electronically.  Your application will not be considered complete until all required documents are attached and all required fields are completed.  Please be sure you have included the following in PDF format:

  • Letter of application
  • Resume
  • Names and contact information for three references.

Please direct requests for additional information to: Bruce Ouderkirk, ouderkbj@uwec.edu

To ensure consideration, completed applications must be received by March 25, 2022.  However, screening may continue until position is filled. The university reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. Employment will require a background check. Employment will also require you and your references to answer questions regarding past conduct related to sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7).

The UW-Eau Claire Police Department is dedicated to maintaining a safe and secure environment for learning and working. Although crime at the University of Wisconsin-Eau Claire is limited, the University Police want students, faculty and staff to be aware of crime on campus and the area surrounding the campus. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal law that requires colleges and universities to disclose annual information about campus crime. Visit Campus Security and Fire Report. Also visit our Campus Security Authority(CSA) policy.

UW-Eau Claire is an AA/EEO/Veterans/Disability employer dedicated to enhancing equity, diversity, and inclusion.

The University reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. Employment will require a background check. Employment will also require you and your references to answer questions regarding past conduct related to sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7).