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Biology: Academic Department Associate

UW-Eau Claire – Eau Claire Campus

Full Time, Staff

  • Official Title: Department Assistant
  • Job ID: #18056
  • Date Posted:
  • Apply by: | To ensure consideration, completed applications must be received by deadline. However, screening may continue until position is filled.
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Biology: Academic Department Associate

A full-time university staff position is available in the Department of Biology beginning in June 2022. The working title for this assignment is Academic Department Associate with an official title of Department Assistant.  This is an expected-to-continue assignment requiring a six-month probationary period.  The salary will be $16 to $17.50/hour, commensurate with experience and qualifications.

MINIMUM QUALIFICATIONS: Strong verbal and written communication abilities; extensive knowledge and ability using Microsoft Office Suite to include Outlook, Word and Excel; ability to work effectively under minimal supervision and exercise significant initiative in independent decision-making; ability to work independently and collectively with faculty and staff;  excellent organizational and problem-solving skills  Also required are ability to meet deadlines and work under pressure; ability to create and maintain a program budget. 

PREFERRED QUALIFICATIONS:  A bachelor’s degree from a regionally accredited institution is required.  Demonstrated commitment to diversity, equity, and inclusiveness.

DUTIES: The Academic Department Associate (ADA) in the Department of Biology is a part of an interdisciplinary department that includes the department chair, faculty/staff and lab technician.  Because biology is a field science, the department chair and the faculty/staff are frequently involved in extensive fieldwork and research in addition to their teaching duties.  Faculty and their students travel to present at regional and national conferences, are traveling in immersion trips as part of a course, or are away from the office working in their field of study. 

  • The ADA is responsible for providing administrative support and data management to the Biology faculty/staff.
  • In addition, the ADA will provide the highest level of customer service to our students, suppliers, and other internal faculty/staff to ensure consistent quality and accuracy.
  • The ADA independently manages all categories of the budget, including services/supplies, chargeback lookup which includes physical plant, postal, supply store, duplicating, Xerox, and telephone line charges, differential tuition, special course fees, federal and nonfederal student funds, and maintains signature authority on various accounts. The ADA audits and analyzes budget reports, and regularly reports finding to the Chair in these areas.
  • As the customer service liaison in the Department of Biology, the department office is the first place that students, parents and guardians, and visitors experience the department. This position is responsible for making a positive impression on visitors and others doing business in the Biology Office.  This includes personal visits, phone calls, mail, e-mail and social media contacts.
  • The ADA also works closely with students, faculty, and staff in resolving a wide range of issues.

THE UNIT: The Department of Biology currently has 15 faculty, 3 instructors, a lab manager, a greenhouse/animal care manager, and approximately 600 Biology majors including 100 Biochemistry/Molecular Biology majors. Department members are dedicated to teaching and are actively involved in research with undergraduates as demonstrated by co-authored presentations and publications. The Department is affiliated with the Institute for Health Sciences on campus, which is a consortium of academic departments and programs that support the advancement and visibility of the pre-professional and professional health science programs.

Departmental facilities include a variety of teaching and research laboratories, standard cell and molecular instrumentation, equipment and facilities for cell culture, gel and blot documentation systems, a real-time PCR system, and shared access to conventional and confocal fluorescence microscopes and transmission and scanning electron microscopes. In addition, we have three greenhouses and an animal care facility. Research is supported by both external and internal grants, and we participate in the Ronald McNair Post- baccalaureate Achievement Program. Internal funds are also available to support faculty and student travel to professional meetings.

To learn more about the Department of Biology, visit: .

UNIVERSITY and EAU CLAIRE COMMUNITY: UW-Eau Claire, an institution of approximately 11,500 students and 1,400 faculty and staff, is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader in faculty-undergraduate research and study abroad. We strive for excellence in liberal education and select graduate and professional programs through commitment to teaching and learning and dedication to our core values of diversity, sustainability, leadership, and innovation. To learn more about UWEC, visit .

The City of Eau Claire, situated at the confluence of the Chippewa and Eau Claire rivers, is at the center of a metropolitan area of approximately 100,000 people located 90 miles east of Minneapolis/St. Paul. The area features beautiful parks and trails, strong public schools, a vibrant arts scene and local food culture, and abundant recreational opportunities.

APPLICATION PROCEDURE: Applications are submitted electronically. Please follow instructions found on the following UW-Eau Claire Web site: .You must create an account and login before you can apply.  If you have not yet registered, click on the "Click here to Register" link to begin the registration process. If you are already a registered user, input your "User Name" and "Password" and select "Login."  Click the link to the Biology: Department Assistant position (Job ID # 18056) and then click the "Apply Now" button to submit your application electronically.  Your application will not be considered complete until all required documents are attached and all required fields are completed.  Please be sure you have included the following in PDF format:

  • Letter of application
  • Curriculum vita
  • Names and contact information for three references.

Please direct requests for additional information to:

To ensure consideration, completed applications must be received by May 31, 2022.  However, screening may continue until position is filled. 

The UW-Eau Claire Police Department is dedicated to maintaining a safe and secure environment for learning and working. Although crime at the University of Wisconsin-Eau Claire is limited, the University Police want students, faculty and staff to be aware of crime on campus and the area surrounding the campus. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal law that requires colleges and universities to disclose annual information about campus crime. Visit Campus Security and Fire Report. Also visit our Campus Security Authority(CSA) policy.

UW-Eau Claire is an AA/EEO/Veterans/Disability employer dedicated to enhancing equity, diversity, and inclusion.

The University reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. Employment will require a background check. Employment will also require you and your references to answer questions regarding past conduct related to sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7).