Skip to main content

Procurement Specialist II

UW-Eau Claire – Eau Claire Campus

Full Time, Staff

  • Official Title: Procurement Specialist II
  • Job ID: #17786
  • Date Posted:
  • Apply by: | To ensure consideration, completed applications must be received by deadline. However, screening may continue until position is filled.
Apply Now Benefits Estimator

Procurement Specialist II

POSITION: A full-time, professional academic staff position is available in the Finance & Administration, Procurement Office beginning December, 2021. The title for this assignment is Procurement Specialist II. This is a fixed term assignment. The salary will be commensurate with experience and qualifications.

JOB SUMMARY: Researches, creates, and solicits bids and proposals from third party suppliers for critical, complex, and/or unique institution level procurements to provide cost-effective materials and services within an assigned commodity area or business unit. Negotiates contract terms and signs resulting contracts on behalf of the institution. Provides peer guidance and proposes procurement strategies to senior leadership to support operational excellence of procurement functions.

MINIMUM QUALIFICATIONS:

  • A minimum of an associate degree or higher in any field
  • 2+ years of experience in customer service or administrative roles
  • Experience working with productivity software such as Microsoft Office Suite (i.e., Word and Excel)

PREFERRED QUALIFICATIONS:

  • Bachelor’s Degree in any field by date of hire
  • Previous experience in a State of Wisconsin Purchasing Role
  • Previous experience in contract administration, negotiations, purchasing, or finance
  • Experience creating and conducting bid requests
  • Experience working in a public sector or nonprofit environment
  • Experience with Jaggaer’s One Procurement software platform
  • Experience reviewing/negotiating/managing software licenses
  • Demonstrated commitment to diversity, equity, and inclusiveness

DUTIES:

Job Responsibilities

  • Leads the development of complex solicitations requiring creative approaches to evaluation of third-party sourcing options in compliance with regulatory requirements
  • Leads and executes the research of suppliers to understand available products and services, assesses market conditions, identifies supply options, and makes recommendations
  • Drafts, submits, and communicates outcomes of procurement requests to suppliers, stakeholders, and institutional leadership
  • Answers questions and provides guidance regarding specific commodities and service areas to various individuals and groups based on set material or standards
  • Prepares and disseminates business cases to appropriate audiences, proposes strategic sourcing, and authors programs to stakeholders and institutional leadership
  • Implements required reporting protocols with suppliers to allow measurement of cost savings, reduction, avoidance, supplier management, and risk mitigation programs and strategies
  • Serves as primary point of contact for external stakeholders, maintains contracts, and negotiates purchase prices to obtain timely and meaningful contract sourcing results
  • Establishes and maintains bid and proposal records to comply with record-keeping requirements

THE UNIT: The Procurement Office assists campus partners in the acquisition of goods and services for the University and provides guidance in accordance with State, UW System, and Campus laws, policies, procedures, guidelines, and best practices.

UNIVERSITY and EAU CLAIRE COMMUNITY: UW-Eau Claire, an institution of approximately 11,500 students and 1,400 faculty and staff, is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader in faculty-undergraduate research and study abroad. We strive for excellence in liberal education and select graduate and professional programs through commitment to teaching and learning and dedication to our core values of diversity, sustainability, leadership, and innovation. To learn more about UWEC, visit https://www.uwec.edu/human- resources/employment-opportunities/why-uwec/ .

The City of Eau Claire, situated at the confluence of the Chippewa and Eau Claire rivers, is at the center of a metropolitan area of approximately 100,000 people located 90 miles east of Minneapolis/St. Paul. The area features beautiful parks and trails, strong public schools, a vibrant arts scene and local food culture, and abundant recreational opportunities.

APPLICATION PROCEDURE: Applications are submitted electronically. Please follow instructions found on the following UW-Eau Claire Web site: https://www.uwec.edu/job-postings/ .You must create an account and login before you can apply. If you have not yet registered, click on the "Click here to Register" link to begin the registration process. If you are already a registered user, input your "User Name" and "Password" and select "Login." Click the link to the Procurement Specialist II position (Job ID # 17786) and then click the "Apply Now" button to submit your application electronically. Your application will not be considered complete until all required documents are attached and all required fields are completed. Please be sure you have included the following in PDF format:

  • Resume
  • Letter of application
  • Names and contact information for three references.

Please direct requests for additional information to: Cheri Falkner, falknecl@uwec.edu

To ensure consideration, completed applications must be received by December 10, 2021. However, screening may continue until position is filled. The university reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. Employment will require a background check. Employment will also require you and your references to answer questions regarding past conduct related to sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7).

The UW-Eau Claire Police Department is dedicated to maintaining a safe and secure environment for learning and working. Although crime at the University of Wisconsin-Eau Claire is limited, the University Police want students, faculty and staff to be aware of crime on campus and the area surrounding the campus. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal law that requires colleges and universities to disclose annual information about campus crime. Visit Campus Security and Fire Report (https://www.uwec.edu/files/8/annual-security-report.pdf) . Also visit our Campus Security Authority

policy (https://www.uwec.edu/files/787/CleryCompliancePolicy.pdf).

UW-Eau Claire is an AA/EEO/Veterans/Disability employer dedicated to enhancing diversity, equity, and inclusion.

The UW-Eau Claire Police Department is dedicated to maintaining a safe and secure environment for learning and working. Although crime at the University of Wisconsin-Eau Claire is limited, the University Police want students, faculty and staff to be aware of crime on campus and the area surrounding the campus. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal law that requires colleges and universities to disclose annual information about campus crime. Visit Campus Security and Fire Report. Also visit our Campus Security Authority(CSA) policy.

UW-Eau Claire is an AA/EEO/Veterans/Disability employer dedicated to enhancing equity, diversity, and inclusion.

The University reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. Employment will require a background check. Employment will also require you and your references to answer questions regarding past conduct related to sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7).

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings will change in November 2021. Job duties and responsibilities will remain the same. For more information please visit: wisconsin.edu/ohrwd/title-and-total-compensation-study/.