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Nursing: Undergraduate Program Support

UW-Eau Claire – Eau Claire Campus

Full Time, Staff

  • Official Title: University Services Associate II/Administrative Assistant II
  • Job ID: #17598
  • Date Posted:
  • Apply by: | To ensure consideration, completed applications must be received by deadline. However, screening may continue until position is filled.
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Nursing: Undergraduate Program Support

A full-time university staff position is available in the Department of Nursing beginning in November 2021. The working title for this assignment is Undergraduate Program Support with an official title of Administrative Assistant II/University Services Associate II.  This is an expected-to-continue assignment which requires a six-month probationary period.  The expected hourly hiring salary will be based on qualifications and experience.

MINIMUM QUALIFICATIONS:

  • Excellent verbal and written communication skills.
  • Excellent judgment including sensitivity to personal and confidential information.
  • Excellent interpersonal, communication and customer service skills in working with a diverse community.
  • Working knowledge of desktop hardware and standard business software programs (e.g., word processing, spreadsheets, and database) and the Internet.
  • Ability to delegate and prioritize work.
  • Attention to detail, proofreading and editing skills.
  • Good work habits, such as attendance, punctuality, accountability, thoroughness, and resourcefulness.
  • Work independently and as part of a team environment and on collaborative efforts.
  • Demonstrated experience and/or commitment to the core values of equity, diversity, and inclusivity.

PREFERRED QUALIFICATIONS:

  • Experience in a higher education environment.
  • Bachelor’s Degree from an accredited institution.

DUTIES:

This position provides undergraduate program support for the Traditional BSN (TBSN) program and the BSN Completion (BSNC) program including administrative support to the TBSN and BSNC Program Directors, Pre-Licensure Clinical Agency Coordinator, Faculty, and Department Chair. This position reports to the Department Chair in the Department of Nursing.

35%        Traditional BSN Program Support                   

  • Prepare and execute communication with students including information application process, and program acceptance/denial.
  • Provide program admission support including communicating with program recruiters and advisors, and preparation for admission meetings.
  • Create and maintain student files applying for admission and maintaining student admissions database.
  • Support program orientation by verifying attendance, preparing orientation materials, and coordinating orientation event details.
  • Serve as a point of contact for program related inquiries.
  • Assist with and maintain marketing materials in coordination with Integrated Marketing and Communications (IMC).
  • Assist with student travel including travel reservations and travel expense reports.
  • Manage student nametag process.
  • Create and maintain reports as assigned.
  • Maintain program files including syllabi.
  • Develop and distribute program course and instructor evaluations.
  • Provide support to the TBSN Program Director.
  • Provide other support as assigned by Department Chair.
  • Provide support to the Associate Dean regarding admission letters.
  • Manage student licensure process.

30%        BSN Completion Program Support  

  • Assist advisors as needed with access to electronic records.
  • Assist with program admissions process including accepting admission applications, developing worksheets for review process, preparing reports for admissions meetings, and updating student records to reflect admission status.
  • Share database of admitted students with relevant parties including Dean, Associate Dean, Director of BSN Completion Program, Department Chair, Student Services Coordinator, Clinical Agency Coordinator for Post-Licensure Programs and Director of Assessment & Evaluation.
  • Update and organize advisee lists. Assign academic advisers for BSN completion and associate degree alliance program students.
  • Monitor course commitment process and grant course permissions in coordination with Academic Department Associate – Eau Claire.
  • Process forms associated with change of registration, petitions/waivers, etc.
  • Assist with program recruitment including updating and distributing communication with prospective students regarding programmatic and university changes and scheduling prospective student meetings with relevant staff.
  • Create and maintain BSN Completion student files. Assist with development and maintenance of electronic database for BSN Completion student records.
  • Assist with planning and organizing of orientation meetings, information sessions, and associate degree nursing alliance application meetings.
  • Maintain program files including syllabi.
  • Develop and distribute program course and instructor evaluations.
  • Serve as a point of contact for program related inquiries.
  • Support Post-Licensure Clinical Agency Coordinator.
  • Manage Orientation materials records.
  • Provide support to the BSN Completion Program Director.

20%         Pre-Licensure Clinical Agency Coordinator Support

  • Prepare and execute clinical site agency communication.
  • Monitor and support student caregiver requirements including background checks and health records.
  • Communicate with students regarding clinical requirements.
  • Prepare clinical agency on-boarding documents.
  • Manage Orientation materials records.
  • Assist with updating and data entry into tracking spreadsheets.
  • Work with Department Chair.
  • Work with TBSN Program Director, and Clinical Agency coordinator prelicensure programs.

10%        Support Center Operational Collaboration

  • Provide administrative and operations office support for cross-coverage of offices within the Department of Nursing.
  • Other duties as assigned.

5%           Other Duties as Assigned

THE UNIT:

Department

The Department of Nursing offers four degree programs: traditional Bachelor of Science in Nursing (BSN), Bachelor of Science in Nursing Completion (BSNC), Master of Science in Nursing Education (MSN), and Doctor of Nursing Practice (DNP). UW-Eau Claire is the only public university in northwestern Wisconsin that offers a baccalaureate nursing degree. All programs are accredited by the Commission on Collegiate Nursing Education (CCNE).

This position is one of four support positions within the Department of Nursing Support Center. Three of the Support Center positions are centrally located on the first floor in the College of Nursing and Health Sciences, with the fourth member being located at the UW-Eau Claire Marshfield site on the UW-Stevens Point at Marshfield campus. Each support center position has a personal office space.

College

Join an institution built on a foundation of excellence, liberal education, and inclusivity. The College of Nursing and Health Sciences (CNHS) fosters the transformation of individuals at the undergraduate and graduate levels into leaders in professional nursing practice, education, and scholarship. We value excellence in education, experiential learning, leadership, life-long learning, practice, and scholarship; diversity and eliminating barriers to participation; integrity; innovation; social responsibility inclusive to a positive influence on health, respect, social justice, accountability, and sustainability; finally, health and quality of life. In doing so, we endeavor to transform the lives of our students, the practice of our profession, and the health of all we serve.

As part of the college, you become a member of two communities and gain partnerships with the premier healthcare providers in the state of Wisconsin. The college is comprised of the Department of Nursing with two site locations: Eau Claire, WI located on the UW-Eau Claire campus and Marshfield, WI located within the prestigious Marshfield Clinic. In addition to Marshfield Clinic, UW-Eau Claire the College of Nursing has partnerships in place with world acclaimed Mayo Clinic Health System.

For more information about CONHS, please visit: https://www.uwec.edu/academics/college-nursing-health-sciences/

UNIVERSITY and EAU CLAIRE COMMUNITY: UW-Eau Claire, an institution of approximately 11,500 students and 1,400 faculty and staff, is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader in faculty-undergraduate research and study abroad. We strive for excellence in liberal education and select graduate and professional programs through commitment to teaching and learning and dedication to our core values of diversity, sustainability, leadership, and innovation. To learn more about UWEC, visit https://www.uwec.edu/human-resources/employment-opportunities/why-uwec/ .

The City of Eau Claire, situated at the confluence of the Chippewa and Eau Claire rivers, is at the center of a metropolitan area of approximately 100,000 people located 90 miles east of Minneapolis/St. Paul. The area features beautiful parks and trails, strong public schools, a vibrant arts scene and local food culture, and abundant recreational opportunities.

APPLICATION PROCEDURE: Applications are submitted electronically. Please follow instructions found on the following UW-Eau Claire Web site: https://www.uwec.edu/job-postings/You must create an account and login before you can apply.  If you have not yet registered, click on the "Click here to Register" link to begin the registration process. If you are already a registered user, input your "User Name" and "Password" and select "Login."  Click the link to the Nursing: Undergraduate Program Support position (Job ID # 17598) and then click the "Apply Now" button to submit your application electronically.  Your application will not be considered complete until all required documents are attached and all required fields are completed.  Please be sure you have included the following in PDF format:

  • Letter of application
  • Curriculum vita
  • Names and contact information for three references.

Please direct requests for additional information to:

Patty McGregor, Search & Screen Coordinator; mcgregpj@uwec.edu

To ensure consideration, completed applications must be received by October 27, 2021.  However, screening may continue until position is filled. 

The UW-Eau Claire Police Department is dedicated to maintaining a safe and secure environment for learning and working. Although crime at the University of Wisconsin-Eau Claire is limited, the University Police want students, faculty and staff to be aware of crime on campus and the area surrounding the campus. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal law that requires colleges and universities to disclose annual information about campus crime. Visit Campus Security and Fire Report. Also visit our Campus Security Authority(CSA) policy.

UW-Eau Claire is an AA/EEO/Veterans/Disability employer dedicated to enhancing equity, diversity, and inclusion.

The University reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. Employment will require a background check. Employment will also require you and your references to answer questions regarding past conduct related to sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7).

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings will change in November 2021. Job duties and responsibilities will remain the same. For more information please visit: wisconsin.edu/ohrwd/title-and-total-compensation-study/.