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Student Organization Administrative Coordinator and Office Manager

UW-Eau Claire – Eau Claire Campus

Full Time, Staff

  • Official Title: University Services Program Associate
  • Job ID: #17492
  • Date Posted:
  • Apply by: | To ensure consideration, completed applications must be received by deadline. However, screening may continue until position is filled.
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Student Organization Administrative Coordinator and Office Manager

An 80% university staff position is available in the Activities, Involvement, and Leadership office in the Davies Student Center beginning October 18, 2021. The working title for this assignment is Student Organizations Administrative Coordinator and Office Manager, and the position reports to the Activities, Involvement, and Leadership (AIL) Senior Coordinator of Engagement.  This is an expected-to-continue assignment which requires a six-month probationary period.  The expected minimum hourly hiring salary is $18.00-$19.00, commensurate with experience.

MINIMUM QUALIFICATIONS: A thorough knowledge of Microsoft Office Suite and email; excellent interpersonal and customer service skills including oral and written communication; the ability to organize and manage time-sensitive, detailed work with a high level of accuracy; two years working in higher education preferably in a student activities office setting; demonstrated ability to work independently, motivate and work closely with college students; some experience in event programming and marketing within a campus environment, experience preparing and managing budgets, demonstrated experience supervising students and/or staff; and the ability to relate to diverse populations including students, faculty and staff, community members and professional contacts.

PREFERRED QUALIFICATIONS:  A Bachelor’s degree in the field of higher education or an Associate degree in administrative support, or a minimum of 2 years of work experience in a higher education setting (preferably in a student involvement or university office environment) will be considered. Candidates will have a working knowledge of student organization management software including assessment tools (ie. Presence, Campus Labs, Campus Groups); demonstrated ability to interpret and communicate institutional policies, rules, and regulations; and proven ability and experience multitasking and overseeing several projects at once.

PRINCIPLE FUNCTIONS AND DUTIES: Under general supervision, this position serves as the office manager for the Activities, Involvement, and Leadership office and as administrative support to the Senior Coordinator of Engagement and for the Student Organizations and Leadership Center, the Workshop, and UWEC Student Organizations.

This position is responsible for:

  • Upholding the University mission, vision and values through dedicated job performance and service excellence, with a commitment to holistic student development
  • Creating and maintaining an inclusive environment free of bias while leading and communicating in ways that champion equity, diversity and inclusivity and meets the needs of an active and diverse student body and campus
  • Serving as a key campus administrator and trainer to guide usage and education of the online student engagement software, Blugold Connect
  • Supervising a team of front-end student employees and/or interns in providing direction for maintaining student organization policies and procedures, training and utilization of Blugold Connect (online student engagement platform) and collaboration with Student Senate and Student Organizations commissions
  • Managing daily operations and developing solutions to problems/concerns among the user groups of the Student Organizations & Leadership Center, the Organizations Workshop, lockers, mailboxes, and meeting space usage
  • Providing office support to Activities, Involvement, and Leadership staff as needed

ADDITIONAL DUTIES:

  • Overseeing Activities, Involvement, and Leadership office administrative management initiatives, supplies and equipment maintenance, promotional item ordering, gifting requests, and coordination of tabling events
  • Overseeing the recruitment, hiring, training, supervision of student employees
  • Maintaining working knowledge of supporting software systems (Athena, Knowledgebase, Canvas, Kaltura, and Wiser) for information accuracy, budgeting processes, and online training platform development and implementation
  • Coordinating and collaborating on various Student Organization & Leadership Center program initiatives such as Blu’s Organizations Bash, Sundaes on Mondays, Resume Builder sessions, Blugold Connect Help Desk, tabling event requests, etc.
  • Attending Student Senate Student Organizations Commission meetings
  • Assisting and contributing to campus-wide programming including but not limited to: Orientation, Blugold Welcome, Homecoming, Campus Visit Days, Viennese Ball, tabling events, and other events
  • Serving as a member of the Division of EDISA (Equity, Diversity, Inclusion and Student Affairs) and contributing to student employment initiatives in order to successfully contribute to retention
  • Performing other duties as assigned

THE EDISA DIVISION:  Under the division of Equity, Diversity, Inclusion and Student Affairs, students and faculty will find the services and programs aimed at providing support, information, assistance, and leadership – bringing equity and inclusion for all campus demographics.  The work will create a more welcoming and inclusive environment, increase the cultural competencies of the university community, and advance institutional goals of recruiting and retaining students, faculty and staff. 

The division of Equity, Diversity, Inclusion and Student Affairs encompasses various departments and programs that each offer something unique in the broad spectrum of campus services and student support.  The division includes the following areas:  Affirmative Action, Blugold Beginnings, Campus Closet, Campus Harvest, Center for Awareness of Sexual Assault, Centre for EDI Training, Development and Education, Center for Racial and Restorative Justice, Counseling Services, Dean of Students, Gender & Sexuality Resource Center, Office of Multicultural Affairs, Peer Diversity Educators, McNair Scholars Program, Services for Students with Disabilities, Student Health Services, Student Support Services, and Upward Bound.

UNIVERSITY and EAU CLAIRE COMMUNITY: UW-Eau Claire, an institution of approximately 11,500 students and 1,400 faculty and staff, is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader in faculty-undergraduate research and study abroad. We strive for excellence in liberal education and select graduate and professional programs through commitment to teaching and learning and dedication to our core values of diversity, sustainability, leadership, and innovation. To learn more about UW-Eau Claire visit Why UWEC!

The City of Eau Claire, situated at the confluence of the Chippewa and Eau Claire rivers, is at the center of a metropolitan area of approximately 100,000 people located 90 miles east of the Twin Cities of Minneapolis and St. Paul. The multi-award-winning area features beautiful parks and trails, strong public schools, a vibrant arts scene and local food culture, and abundant recreational opportunities.

APPLICATION PROCEDURE: Applications are submitted electronically. Please follow instructions found on the following UW-Eau Claire Web site: http://www.uwec.edu/job-postings . You must create an account and login before you can apply. If you have not yet registered, click on the "Click here to Register" link to begin the registration process. If you are already a registered user, input your "User Name" and "Password" and select "Login."  Click the link to the Student Organizations Administrative Coordinator and Office Manager | University Services Program Associate position (Job ID 17492) and then click the "Apply Now" button to submit your application electronically.  Your application will not be considered complete until all required documents are attached and all required fields are completed.  Please submit applications by September 10, 2021 and be sure you have included the following in PDF format:

  • Letter of application
  • Names and contact information for three references
  • Resume

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7).

The UW-Eau Claire Police Department is dedicated to maintaining a safe and secure environment for learning and working. Although crime at the University of Wisconsin-Eau Claire is limited, the University Police want students, faculty and staff to be aware of crime on campus and the area surrounding the campus. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal law that requires colleges and universities to disclose annual information about campus crime. Visit the Campus Security and Fire Report.  Also visit our Campus Security Authority policy.

UW-Eau Claire is an AA/EEO/Veterans/Disability employer dedicated to enhancing diversity, equity, and inclusion.

The UW-Eau Claire Police Department is dedicated to maintaining a safe and secure environment for learning and working. Although crime at the University of Wisconsin-Eau Claire is limited, the University Police want students, faculty and staff to be aware of crime on campus and the area surrounding the campus. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal law that requires colleges and universities to disclose annual information about campus crime. Visit Campus Security and Fire Report. Also visit our Campus Security Authority(CSA) policy.

UW-Eau Claire is an AA/EEO/Veterans/Disability employer dedicated to enhancing equity, diversity, and inclusion.

The University reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. Employment will require a background check. Employment will also require you and your references to answer questions regarding past conduct related to sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7).

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings will change in November 2021. Job duties and responsibilities will remain the same. For more information please visit: wisconsin.edu/ohrwd/title-and-total-compensation-study/.