Skip to main content
Important COVID-19 updates   READ MORE »

Center for International Education: Study Abroad Coordinator

UW-Eau Claire – Eau Claire Campus

Full Time, Staff

  • Official Title: Student Services Coordinator title series
  • Job ID: #17135
  • Date Posted:
  • Apply by: | To ensure consideration, completed applications must be received by deadline. However, screening may continue until position is filled.
Apply Now Benefits Estimator

Center for International Education: Study Abroad Coordinator

A full-time, professional academic staff position is available in Center for International Education beginning July 1, 2021. The working title for this assignment is Study Abroad Coordinator with an official title in the Student Services Coordinator title series.  This is a renewable assignment, contingent on performance and funding.  The salary will be commensurate with experience and qualifications.

MINIMUM QUALIFICATIONS:

  • Master’s degree in relevant field and minimum 9 months professional experience in international education or Bachelor’s degree in relevant field and minimum 3 years professional experience in international education
  • Excellent written and oral communication skills
  • Experience working or studying abroad
  • US citizen or permanent resident

PREFERRED QUALIFICATIONS: 

  • Master’s degree in relevant field
  • Experience in study abroad program administration
  • Experience setting budgets and managing program finances
  • Experience in marketing, communications, web development, graphic design, and/or video production
  • Experience working with broad range of stakeholders, including university faculty, staff, students, parents, and international partners
  • Experience with student or academic advising
  • Experience with Terra Dotta software
  • Experience working with diverse groups and ability to bring diverse perspectives to campus
  • Ability to multi-task, organize and prioritize in a team-oriented environment
  • Familiarity with the Forum on Education Abroad Standards of Good Practice

DUTIES:

Advising & Program Management (60%)

  • Administer study abroad and exchange programs as assigned.
    • Act as primary program liaison for students, faculty and institutional contact abroad
    • Advise students at all stages of the process, pre-departure, while abroad, and upon return
    • Monitor changing developments abroad relative to student health and safety and advise students accordingly.
    • Liaise with CISI insurance regarding student medical and mental health issues
    • Provide basic information on visa requirements and application processes
    • Act as the certification adviser for the Benjamin Gilman scholarship and other nationwide or program provider scholarships
    • Develop and administer semester/short-term budgets, including preparing annual agreements where required
    • Create/maintain web pages and other promotional materials
    • Create/maintain pre-departure orientation materials and co-teach orientation class
    • Create/maintain University course masters and catalogue content
    • Collect and send course descriptions for evaluation
    • Assist with program development
  • Keep abreast of national/international best practices for study abroad programs and policies and align UW-Eau Claire programs and policies with these practices.

Web Development & Promotions (30%)

  • Act as liaison with Terra Dotta to maintain and manage the Study Abroad application software and website:
    • troubleshoot Terra Dotta as needed
    • develop and implement new streamlined application and post-decision processes
    • assist in training staff on new developments
  • Manage and design the study abroad website general content
  • Create promotional pieces to be used for Study Abroad social media and coordinate social media across multiple platforms (e.g. Facebook, Instagram, Twitter, and TikTok) promote study abroad
  • Coordinate the annual study abroad fair.
  • Create annual study abroad brochure and other general use study abroad publications, ensure UWEC promotional standards are being maintained

University Relations (5%)

  • Coordinate study abroad services with Admissions; Blugold Central- Billing, Financial Aid, and Registration; Housing; and Student Health Services.
  • Liaise with the Dean of Students office and other campus offices during a student emergency and/or conduct situation.
  • Serve on university committees related to topics and issues that may impact study abroad.

Staffing (5%)

  • Hire, train and supervise interns for study abroad.
  • Other duties as assigned.

THE UNIT: The Center for International Education (CIE) consists of nine highly dedicated staff members with two primary purposes- study abroad advising/coordination and international student/scholar services. The study abroad division of the CIE facilitates study abroad experiences for approximately 300-350 students each year and has been recognized twice by the Institute for International Education for innovative programming with Andrew Heiskell awards.  UW-Eau Claire regularly appears in the Open Doors leading institutions rankings at the master’s level for total number of students abroad.  UW-Eau Claire is also a member of the Forum on Education Abroad, the official U.S. Department of Justice standards-setting organization for education abroad. The Center for International Education study abroad section was recognized in February 2017 for meeting the Forum’s Standards of Good Practice, the first public institution to receive such recognition, and ascribes to the Forum's Code of Ethics .  

More information about Center for International Education and our mission can be found at: https://www.uwec.edu/cie/.

UNIVERSITY and EAU CLAIRE COMMUNITY: UW-Eau Claire, an institution of approximately 11,500 students and 1,400 faculty and staff, is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader in faculty-undergraduate research and study abroad. We strive for excellence in liberal education and select graduate and professional programs through commitment to teaching and learning and dedication to our core values of diversity, sustainability, leadership, and innovation. To learn more about UWEC, visit https://www.uwec.edu/human-resources/employment-opportunities/why-uwec/ .

The City of Eau Claire, situated at the confluence of the Chippewa and Eau Claire rivers, is at the center of a metropolitan area of approximately 100,000 people located 90 miles east of Minneapolis/St. Paul. The area features beautiful parks and trails, strong public schools, a vibrant arts scene and local food culture, and abundant recreational opportunities.

APPLICATION PROCEDURE: Applications are submitted electronically. Please follow instructions found on the following UW-Eau Claire Web site: https://www.uwec.edu/job-postings/ .You must create an account and login before you can apply.  If you have not yet registered, click on the "Click here to Register" link to begin the registration process. If you are already a registered user, input your "User Name" and "Password" and select "Login."  Click the link to the Center for International Education: Study Abroad Coordinator position (Job ID # 17135) and then click the "Apply Now" button to submit your application electronically.  Your application will not be considered complete until all required documents are attached and all required fields are completed.  Please be sure you have included the following in PDF format:

  • Letter of application
  • Resume
  • Unofficial graduate school transcript if applicable
  • Names and contact information for three references.

Please direct requests for additional information to:

Lee Chepil;  chepillw@uwec.edu

To ensure consideration, completed applications must be received by May 10, 2021.  However, screening may continue until position is filled. 

The UW-Eau Claire Police Department is dedicated to maintaining a safe and secure environment for learning and working. Although crime at the University of Wisconsin-Eau Claire is limited, the University Police want students, faculty and staff to be aware of crime on campus and the area surrounding the campus. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal law that requires colleges and universities to disclose annual information about campus crime. Visit Campus Security and Fire Report. Also visit our Campus Security Authority(CSA) policy.

UW-Eau Claire is an AA/EEO/Veterans/Disability employer dedicated to enhancing equity, diversity, and inclusion.

The University reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. Employment will require a background check. Employment will also require you and your references to answer questions regarding past conduct related to sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7).

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in Spring 2020. Job duties and responsibilities will remain the same. For more information please visit: wisconsin.edu/ohrwd/title-and-total-compensation-study/.